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We are recruiting a Purchasing Administrator to work for manufacturing company based in Stourport on Severn. The main duties will be : Expediting group orders with suppliers including: Obtaining missing paperwork such as delivery notes or proof of deliveries where required Updating Sage200 system following any amendments to dates Reviewing order acknowledgements to ensure compliance with our technical specifications, challenging suppliers if there are any variations to price, requested delivery date, specification, quantity Updating the purchasing team should any delays or issues from suppliers arise and advising other departments of anticipated delivery dates Communicating with the wider business on deliveries which will impact either the build week or despatch Issuing of Supplier Assessment Questionnaires for new suppliers Maintaining and updating the Supplier Assessment matrix following receipt of completed questionnaires Validation of payment details following company guidance Raising of orders for third party processing such as Bright Zinc Plating, Heat Treatment and Blackodising using the pre-agreed price sheet Maintaining and updating of outstanding purchase order items for the daily production meeting Requesting information from key suppliers on lead time and issuing report to business Raising intracompany orders from production demand Reconciling delivery notes, invoices, and credit notes with the purchase order, including entering of all information of purchase system (Sage) Inputting, updating and maintaining supplier details on the computer system Supporting the purchasing team with general administration tasks The ideal candidate will have the following skills Thorough attention to detail and excellent accuracy in all work Self-motivation, ability to work under pressure and to deadlines Outgoing and confident Ability to be flexible and open to change Ability to work on own initiative as well as part of a team Computer literate - MS Excel/Sage as a minimum In return the company will provide a competitive salary, a full range of benefits and the opportunity to work for a
Purchasing Administrator Duties Expedite group orders with suppliers, managing late deliveries and proactively progress estimated delivery dates for pending orders. Obtain missing paperwork such as delivery notes or proof of deliveries when necessary. Update the Sage 200 system following any amendments to delivery dates. Review order acknowledgements to ensure compliance with technical specifications, challenging suppliers if there are any discrepancies in price, delivery date, specification, or quantity. Communicate delays or issues from suppliers to the purchasing team and inform other departments of anticipated delivery dates. Liaise with the wider business regarding deliveries that impact build or dispatch schedules. Issue Supplier Assessment Questionnaires for new suppliers and maintain the Supplier Assessment matrix. Validate payment details following company guidelines. Raise orders for third-party processing using pre-agreed price sheets. Maintain and update outstanding purchase order items for daily production meetings. Request lead time information from key suppliers and issue reports to the business. Raise intracompany orders based on production demand. Reconcile delivery notes, invoices, and credit notes with purchase orders, ensuring accurate entry into the purchase system (Sage). Input, update, and maintain supplier details in the computer system. Support the purchasing team with general administrative tasks. Perform any other ad hoc duties as required. Skills Required Thorough attention to detail and excellent accuracy in all work. Self-motivation, ability to work under pressure, and meet deadlines. Outgoing and confident demeanor. Flexibility and openness to change. Ability to work independently as well as part of a team. Proficiency in MS Excel and Sage, with computer literacy as a minimum.