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At our client's organisation, we are seeking an enthusiastic and detail-oriented Administrator to join their team on a permanent basis. As an Administrator, you will play a vital role in providing general administrative support to the organisation and ensuring the smooth functioning of day-to-day operations. Responsibilities: Utilise your basic IT skills, including proficiency in Microsoft Excel and Word, to assist with creating templates, schedules, and troubleshooting any IT-related issues for the team. Serve as the main point of contact for phone calls, both at the office and on the work mobile phone. Provide general administrative support, including order chasing, samples ordering, updating schedules, and maintaining accurate filing systems. Liaise with suppliers, ensuring prices are checked and orders are placed for office items and materials needed for installations. Offer on-site installation assistance, ensuring all items are delivered to the correct rooms and verifying that joinery, wallpapers, and lights are fitted according to schedules. Act as the main point of contact for makers, fitters, and sub-contractors, booking transport and coordinating any necessary changes or updates with regards to installation dates. Communicate with warehouse personnel regarding deliveries, adhering to picking lists and schedules to prevent any mistakes or errors. Prepare and organise showhome files, ensuring all necessary information is readily available for ordering processes. Collaborate with the administrative team to support the entire organisation in the smooth running of daily activities. Maintain excellent customer care by addressing any issues or concerns raised by customers, particularly related to damaged blinds or lights. Requirements: Strong attention to detail and organisational skills. Excellent communication and interpersonal skills, with the ability to effectively liaise with team members, suppliers, and contractors. Proficiency in basic IT skills, including Microsoft Excel and Word. Ability to multitask and prioritise tasks in a fast-paced environment. Proactive and self-motivated, with the ability to work both independently and collaboratively. Experience in an administrative or support role is preferred but not essential. If you are looking to join a dynamic and passionate team, our client's organisation offers a supportive and vibrant work environment. You will have the opportunity to contribute to the success of their operations while building your skills and knowledge in a variety of areas. To apply for this exciting opportunity as an Administrator, please submit your CV and cover letter. We look forward to hearing from you! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Our Client are leading property investment and management bsuiness with a large portfoilo of high profile properties. This new role is to support a small team of Retail property managers based from SW London (Kingston) Provide first line support to the Centre Management Team and be the main point of contact for the Centre and its associated building's occupiers and stakeholders. Actively manage all business systems and support with the formulation and management of financial budgets. WHAT YOU'LL DO Financial Administration The provision of regular management accounts with commentary and exception reporting to assist the on-site management team in decision making. The administration of the computerised accounts system (Portal/Qube). Ensuring the processing of all purchase orders and invoices is timely and accurate, all invoices are authorised for payment and all associated records are maintained within compliance guidelines. Supporting the centre team with detailed analysis, portal queries, property management reporting and other financial support in the pursuit of their roles and action as directed. Supporting the production of the year-end budget pack with analysis and evidence to ensure the successful completion of financial audits. Facilitating order production and liaising with the central finance team for invoice matching, processing, payments and other intercompany charges and queries. Procurement support for the team, assisting with supplier set up, contract processing and the adherence to procurement guidelines. Client Liaison Ensure professional and positive relationships are maintained with all occupiers, service partners and stake-holders via both telephone, online and regular in-person meetings. Enhance customer engagement across the asset with occupiers and support effective communications across the asset with partners, contractors, occupiers and visitors. Maintain accurate contact details for occupier contacts, key-holders, site staff and service partners. Administrative Support Perform routine administrative tasks as directed, i.e., answering telephones, scheduling meetings, booking rooms, dealing with incoming post, tenant communication and production of data reports and newsletters. Undertake ad-hoc projects and administrative support as required by the centre team. Sustainability and Community Collating energy and waste consumption data for the centre and record accurately on web-based system - CR360. Use consumption data to action tenant recharges. Work with local community initiatives by being the centre's Community Champion, recording all volunteering activity on Thrive platform. Health & Safety Having a good understanding of your role within the Company's Health and Safety policy and the resultant requirements on-site, including evacuation procedures in the event of an incident, to ensure the safety of on-site personnel / visitors. ABOUT YOU Essential skills Knowledge of financial control, accounting and budgeting High level of digital literacy with the ability to easily learn new platforms Forensic attention to detail and excellent organisational skills Communication, reporting and customer service skills Ability to interpret and understand the business The ability to deliver quality output to strict deadlines Strong experience of Microsoft Office packages including Word, Excel, PowerPoint and Teams Articulate communicator - both verbal and written Confident & initiative-taking multi-tasker An ability to demonstrate professionalism, discretion, and confidentiality always Desirable skills Experience of working in a facilities, retail or property management at any level Knowledge of Health & Safety / Fire Safety policies and procedures