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Title: Project Manager - Creative Agency Location: Surrey (Flex) Salary: £30k-£35k Level: Mid to Senior. Package: EXCELLENT -25 days holiday, Performance Related Bonus, Health Insurance, Pension @ 4%, New Business Incentive, Flexible Working PLUS a SUPERB CULTURE. Organisation in your bones? Event Project Manager Client: We are looking for a lively, fun live events Event Project Manager for a super cool, creative and caring client of ours. A full-service engagement agency delivering magic for audiences in virtual, hybrid and live events, strategy, content, production and technology. They are a communication, engagement and logistical agency for some of the world's leading organizations. Purpose: Responsible for the planning and execution of varying size events from conception through to completion. Mentorship of junior members of the team and adherence to operational process. Key responsibilities and accountabilities: Client Management Support the Account Lead with client relationship building Support the Account Lead at general Client meetings, calls and reviews as required Lead project specific client meetings and calls, potentially involving multiple agencies Project Management Lead reasonably complex projects ensuring the highest quality standards are upheld throughout the project's life cycle, taking guidance from line manager Good understanding of the scope and project objectives and establish clear roles and responsibilities for project team members Set, communicate, and drive timelines and priorities within each project. Effectively notifying client and/or internal workstream of risks associated with not meeting deadlines and suggesting solutions to overcome challenges, with support from senior management as required Adhere to best practices and use of project management tools Lead regular project status meetings throughout project life cycle and ensure clear and fluid lines of communication between departments are deployed Build and maintain effective supplier relationships, manage contracting and ongoing communications with all third-party suppliers, leveraging volume discounts, undertaking contract reviews, and checking emergency procedures. Ensure all third-party suppliers understand the key event objectives and adhere to client prescribed service levels. Maximise revenue opportunities on all projects (amplified services) Workstream management - good understanding of all workstream products, services, and responsibilities to effectively manage timelines for all workstreams internally as well as confidently manage client expectations/deadlines Project resource management - good understanding of project team capacity and effectively notify operations lead if any concerns re sufficient levels of support allocated to your job Lead onsite management of project (virtual or live) to include but not limited to Conduct full debrief with internal team prior to client de brief and provide live examples of where improvements can be made Manage any post event reporting requirements within timeframe supplied Lead and execute client specific SLA's and process requirements Conduct full staff briefing when arrive onsite (including walkthrough slides) Conduct full client walkthrough Schedule and conduct all hotel / supplier pre cons (live only) Daily staff & client briefing (confirming in writing to the team any changes to the schedule/ action plan for the day ahead) Oversight of every workstream Ability to fire fight and problem solve when challenges arise, with support from senior representative on site Ability to jump in and support all other onsite roles at any time Dynamic risk assessment and emergency planning, with support from governance lead and senior representative on site Hosting of client team where required Full onsite debrief with all suppliers (preparing for reconciliation and client debrief) Ensure compliance with all client privacy and security protocols Budget Reconciliation & Finance Management Manage reasonably complex budgets which may pull together multiple workstreams Provide quotes for any additional/ out of scope items ensuring associated management fees are added. Ensure client savings document/ negotiation trackers are completed Keep track of any financial changes, savings and enhancements throughout the project. Provide regular budget revisions to client and ensure we have correct PO cover. Manage payment schedule with Project Finance to ensure invoicing dates and payment terms are met Understand cash flow of the project and work with project finance to manage Ensure currency exchange is managed in line with financial updates and checked regularly Good understanding of impacts to margin (both gross and operating margin) and limit any impact by ensuring accurate and regular updates to in/out costs Ensure all team members are aware of hours allocated in budget and are tracking against their Clockify hours. Analyse project team time recorded to the job to ensure detail and accuracy. Ensure prompt final budget reconciliation (maximum 45 days or client specific) General Provide mentorship and day to day support of more junior members of the team Ensure full understanding and adherence to PROJECT LAB 360 and touch operational process Proactively suggest learnings or improvements for PROJECT LAB 360 Input of timesheet activity daily Ensure compliance with company privacy and security protocols Ensure compliance with GDPR (General Data Protection Regulations) 2018 Regulations Work collaboratively with Board, Peers, and all teams to ensure effective delivery of all client projects, including travelling on site as required. Attend company training days as and when required. Attend company meetings as and when required. Undertake any additional task as required to support the business. Manage and submit personal expenses and credit card reconciliations within timeframes specified
Role overview: My client is a Leading, Civil & Environmental Engineering Contractor. Due to planned growth and an influx of work in Southern England, they are looking to appoint, on a permanent basis, a Project Manager with a solid background in Civil Engineering Projects. The company specialise in the following sectors; Marine Civil Engineering Ports, Harbours & Marinas Dredging Environment Agency Works Flood Defence Works Waterways Maintenance & Restoration Waterway Infrastructure & Piling Waste Re-Use and Habitat Protection As a Project Manager, you will be responsible for: Site delivery team, inclusive of - Site Manager, Foreman, Gangers, Machine operators and operatives Role definition: Efficiently and safely manage project(s) contributing to increasing the number of projects profitably delivered. Ensuring safe and effective delivery whilst managing the expectations and relationship of the client and ensuring that projects deliver against all defined objectives. Work in collaboration with various departments/areas of the supply chain and stakeholders to ensure works are delivered to the highest possible standard with regard to quality, time, safety and value. These are critical roles that are focused on project delivery. Purpose of role: Simultaneously manage the five key phases of multiple high risk and/or complex projects, including projects delivered under framework agreements as well as those won competitively. Ensure projects are completed under price, to prescribed timescales and required quality whilst effectively managing safety, environment and where appropriate heritage issues. These five stages being; ECI where required Estimating and tendering Design (permanent and temporary works) Construction/delivery Project close out, including settlement of final accounts Undertake the role of Contractor (under the JCT and or NEC type contract) to ensure that the contract is efficiently and effectively managed to ensure the company receives maximum value by exemplar contract management (including any supply chain/ partner contracts). Project Manager job description/person specification: Significantly contribute to continuous improvement in project management processes and construction standards, quality, safety and value across the group. Project Managers level of decision making required: Manage projects of an unlimited value, risk and complexity. Using knowledge and experience make judgement regarding risk related issues and required action. Using knowledge and experience to make judgements regarding modifying the project programme to deal with risks, opportunities, and variances. Prioritise workload and competing elements and activities of multiple projects to ensure delivery to timescales agreed. Judgement regarding upward referral of issues to line management for further guidance Project Manager's experience and competence: Proven experience of managing multiple high complexity projects within the relevant discipline. 10 years or more experience preferred. Experience of managing projects £2m plus. Proven experience of managing multiple high complexity Design & Build Projects throughout the project lifecycle. Degree (or equivalent) in a related discipline (essential). Chartered membership of appropriate professional body (not essential). Knowledge of all aspects of successful project management. Excellent commercial awareness and proven experience of delivering profitable works. Experience of risk and risk management. Proficient in the use of personal computer and business applications/software etc. Valid driving licence and willingness to travel throughout UK. Can do attitude. Benefits & Rewards: The company offer a comprehensive benefits package which will include a highly competitive basic salary, a company car or car allowance, holidays, company pension scheme, private healthcare, company bonus scheme, training & Progression and much more.