____________________
____________________
__________________
____________________
___________________
______________________
_______________________
____________________
____________________
____________________
Title: Senior Project Manager - Creative Agency Location: Surrey (HYBRID 3 days in office) Salary: £38-46k Level: Senior Package: EXCELLENT -25 days holiday, Performance Related Bonus, Health Insurance, Pension @ 4%, New Business Incentive, Flexible Working PLUS a SUPERB CULTURE. Leadership is the challenge to be something more than average! Senior Project Manager Operations/Operations Manager/Senior Operations Manager/Senior Event Manager Operations. Client: We are looking for a tenacious, experienced, and highly engaging Senior Project Manager - Operations for our super cool, creative and caring client - a very established full-service creative events and engagement agency delivering magic for audiences in virtual, hybrid and live events, strategy, content, production and technology. Purpose: Job purpose: Responsible for the planning and execution of highly complex events from conception through to completion. Mentorship of multiple direct line reports and champions of operational process. Key responsibilities and accountabilities: Client Management: Support the Account Lead in the implementation of all client relationship strategies. Develop existing and new relationships with key clients. Support the Account Lead in the preparation of RFP & proposals as required. Attend client pitch / presentation as required. Support the Account Lead at general client meetings, calls and reviews as required. Lead project specific client meetings and calls involving multiple agencies. Project Management: Lead and direct highly complex projects ensuring the highest quality standards are upheld throughout the project's life cycle, with minimal supervision. Full comprehension of the scope and project objectives and establish clear roles and responsibilities for project team members. Set, communicate, and drive timelines and priorities within each project. Effectively preventing or managing any associated risks if clients/internal project teams are unable to keep to timelines. Champion and adhere to best practices and use of project management tools Lead regular project status meetings throughout project life cycle and ensure clear and fluid lines of communication between client stakeholders and internal departments are deployed Build and maintain effective strategic supplier relationships, negotiating beneficial rates and terms, manage contracting and ongoing communications with all third-party suppliers, leveraging volume discounts, undertaking contract reviews, and checking emergency procedures. Ensure all third-party suppliers understand the key event objectives and adhere to client prescribed service levels. Maximise revenue opportunities on all projects (amplified services) Workstream management - strong understanding and can speak confidently to all workstream products, services, and responsibilities to effectively manage timelines for all workstreams internally as well as confidently manage client expectations/deadlines. Project resource management - dynamic management of project team capacity and ensuring sufficient levels of support are allocated to you job. Conduct full debrief with internal team prior to client de brief and provide live examples of where improvements can be made. Manage any post event reporting requirements within timeframe supplied. Lead and execute client specific SLA's and process requirements Budget Reconciliation & Finance Management: Manage complex budgets which may pull together multiple workstreams and country billing. Provide quotes for any additional/ out of scope items ensuring associated management fees are added. Ensure client savings document/ negotiation trackers are completed Keep track of any financial changes, savings and enhancements throughout the project. Provide regular budget revisions to client and ensure we have correct PO cover. Manage payment schedule with Project Finance to ensure invoicing dates and payment terms are met Cash flow management Ensure currency exchange is managed in line with financial updates and checked regularly Margin analysis - maximizing both gross margin and operating margin Ensure all team members are aware of hours allocated in budget and are tracking against their Clockify hours. Analyse project team time recorded to the job to ensure detail and accuracy. Suggest effective solutions to improve resource utilisation across the lifecycle of the project. Ensure prompt final budget reconciliation (maximum 45 days or client specific) Line Management: Provide leadership, motivation, direction and support to your line reports and junior members of the team. This includes weekly f2f meetings and having a presence in the office. Conduct and execute weekly 1-1 meetings with line reports. Responsible for line reports personal development plans, providing measurable goals and objectives. This includes honest feedback and guidance on where improvements can be made. Manage and oversee the team's adherence to PROJECT LAB 360 Work with the governance team to regularly improve and update PROJECT LAB 360 Please contact us right away, we'd love to hear from you. The position would suit: Project Manager, Events Project Manager, Event Project Manager, Project Manager Events, Operations Manager, Operations Project Manager, Event Project Manager, Project Manager, Project Manager, Event Manager, Event Project Manager, Event Coordinator, Senior Event Manager, Events Manager, Senior Events Manager, Event Manager. Senior Project Manager, Senior Events Project Manager, Senior Event Project Manager, Senior Project Manager Events, Operations Manager, Operations Project Manager, Event Project Manager, Project Manager, Project Manager, Event Manager, Event Project Manager, Event Coordinator, Senior Event Manager, Events Manager, Senior Events Manager, Event Manager, Operaations Director, Operations Lead, Event Operations Lead, Event Director, Event Operations Manager.
Your new company Our client is a global, fully integrated professional services and project management company and a major player in the ownership of infrastructure and one of the largest global engineering and project management consultancies. The role is based in their UK centre of excellence and global shared service centre. Your new role 80% Billing: Initially to assist the finance transformation team to one ERP which will include centralising billing within the UK from JD Edwards to Oracle. Prepare sales invoices, applications for payment and credit notes and associated supporting documentation. Obtain approval for sales invoices and credit notes. Post invoices and credit notes onto the finance system (Oracle). Liaise with Project Managers to ensure that all invoicing is completed within required timescales. Work closely with Project Managers, and the Cash Collections team to ensure timely resolution of billing queries and collection of cash. Support correct allocation of costs to projects, including staff allocations, time transfers and Accounts. Payable-related support. Prepare and distribute job-related information and reports. Support project managers with timesheet-related queries. Liaise with divisional Finance staff. 'Lock up tracker' - review, update and follow up as required. Review and analyse differences between forecast and actual monthly billing. Field queries from internal and external auditors. Use client portals to review PO status and available balances prior to invoicing. Liaise with the client purchasing/finance team with purchase order queries. 20% Reporting and other responsibilities Running weekly and monthly project-based scheduled reports and issuing the project managers on time. Liaising with Financial controller to ensure that all month end tasks are completed on a timely basis. Preparing and distributing information/reports regarding project unbilled balances to Project Managers Posting Journal entries e.g. Expenses/revenue transfers or any correction entries. Ensuring daily Internal Audit is conducted for all the processes within the business. Daily work allocation and ensuring all the activities are completed before the cut off. Review of Credit note approval matrix on a weekly basis. Preparation of monthly billing report to review actual billing vs forecasted billing Being an effective communicator. What you'll need to succeed You will have a strong record in Client Billing including complex projects and billing on consultant time etc... You will have solid excel which must include Vlookups and Pivot tables. Oracle or similar large ERP systems is also an advantage. You will be a strong communicator as remote working is an integral part of the role. What you'll get in return This is a 12-month FTC and 99.5% chance of the role becoming permanent for the right candidate. The role is paying between £30K-£35K per annum, which includes all FTE benefits including pension, healthcare and life assurance. This is a very hybrid role but essential to travel to the office in Epsom (Surrey) maybe twice per month. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
This role has a starting salary of £43,923 per annum, based on working 36-hours per week. This is a 24-month fixed term/secondment opportunity. We are excited to be hiring a new Senior Transport Officer to join our fantastic Passenger Transport Projects Team to be part of this journey to deliver a range of projects to improve accessibility to the local bus network and improve bus journey time reliability. The team is based in Woking and hybrid working is supported. Our time is split between working at home and collaborating in the office. We also work at other offices around Surrey and the successful candidate will be expected to attend all other offices as appropriate, as well as undertake site visits and visits to stakeholders around the county. Rewards and Benefits 26 days' holiday (prorated for part time staff), rising to 28 days after 2 years' service and 30 days after 5 years' service Option to buy up to 10 days of additional annual leave An extensive Employee Assistance Programme (EAP) to support health and wellbeing Up to 5 days of carer's leave per year Paternity, adoption and dependents leave A generous local government salary related pension Lifestyle discounts including gym, travel, shopping and many more 2 paid volunteering days plus 1 team volunteering day per year Learning and development hub where you can access a wealth of resources About the Team We are a dynamic and passionate team, filled with committed colleagues who are dedicated to delivering positive change. The Passenger Transport Projects Team, in our Strategic Transport Group, is responsible for initiatives that make travel by public transport easier, more accessible, inclusive, and attractive for all our residents, visitors and businesses. This supports our County Council ambition that "No one is left behind" and aligns with our corporate priorities; Growing a sustainable economy, Enabling a greener future, and Empowered and thriving communities Our Team Vision is to enhance the customer transport experience to provide safe, secure, accessible, and sustainable public transport alternatives to the private car. Ensuring our residents can access key services to maintain healthy independent lives. About the Role We are improving our bus network in Surrey, with an ambitious and exciting programme, supported by £50million of capital funding to decarbonise the bus network and to improve the passenger experience. This role will support the development of the council's approach to minimise emissions and ensure resilience to future climate impacts. You will be responsible for identifying, developing, and implementing a range of passenger transport projects including bus priority measures, infrastructure improvements, bus stop accessibility improvements, new bus shelters, and measurements to allow buses to operate reliably and efficiently. There are significant housing developments being planned and delivered across Surrey and it is important that sustainable transport provision is secured as part of the planning process. You will work closely with our colleagues in Transport Development Planning to identify and ensure that appropriate measures to ensure high quality passenger transport is delivered as part of these schemes. This can include new bus services and bus priority infrastructure. About You To be a successful candidate you will: Have a proven record in developing, leading, and delivering a range of projects, with experience of implementing ambitious projects on the highway, and participation in passenger transport schemes. Understand the problems that lead to poor passenger transport accessibility, delays to bus services, service unreliability and low patronage in order to identify solutions and develop effective passenger transport improvements. Have excellent IT capability and proven communication and organisation skills, with the willingness to work within a small but busy team, and the ability to build relationships with a wide range of people and a variety of stakeholders within Surrey County Council, contractors, and other organisations Be expected to be organized, methodical and resilient, always taking pride and care in your work and have an organised, disciplined approach to work, with excellent time management skills and the ability to deal with multiple activities. Shortlisting Criteria To be considered for shortlisting for this position, your application will clearly answer the following: What are your motivations for applying for this role? Describe the qualities you possess that makes your application for this role stand out above other applications. Tell us about a project or programme you have delivered which you are most proud of. Describe a project that you have recently been managing, what issues you overcame, and where you were successful. Provide an example of when you have had to successfully solve a complex problem, managing changing timelines, scope, priorities, and adjusting plans as necessary. Answers to these questions will be scored and used for shortlisting purposes. You will need the willingness and ability to travel around the county to meet the demands of this role. The job advert closes at 23:59 on 28/03/2024 with interviews to follow. Our Commitment Surrey County Council is proud to be a Disability Confident Employer. A guaranteed interview will be offered to all disabled applications where: The candidate has evidenced the minimum criteria for the role through their application The candidate has chosen to share that they have a disability on the application form Our application form and onboarding process will provide an opportunity to request any reasonable adjustments for the interview and/or the role. We want to be an inclusive and diverse employer reflecting the community we serve and particularly welcome applications from all underrepresented groups.