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Project Co-ordinator / Executive Assistant - Fast moving, leading global Executive Search consultancy - Mayfair Must have strong educational qualifications and have experience within executive search, management consultancy or Private Equity industries. Fantastic global company offering a superb salary and excellent benefits such as flexi working, generous bonus, pension, healthcare and so much more!! Working in the office 3 days per week Must have solid EA/ Project Coordination experience in a client centric professional services industry, have excellent aattention to detail, and a good level of written and spoken English as well as interest in Charity/Education is beneficial. Working in the office 3 days per week and remote working for the rest of the time. Exceptional opportunity for a well - educated Executive Assistant/Project Coordinator to support a driven and highly successful Consultant/consultants . The Executive Assistant / Project Coordinator needs first class written skills as will be expected to create documentation and to proofread on behalf of the Director along with building great relationships with their clients and stakeholders. Looking for someone highly organised, who can think on their feet and stay one step ahead at all times! They require a Project Coordinator / EA with exceptional organisation skills, the ability to work on multiple projects in an extremely pacey environment. Ability to change priorities whilst remaining calm and focussed is essential . Must be able to manage upwards. Must have extremely strong communication and document production skills. Must have super communication and relationship building skills, loads of initiative and pace. The EA / Project Coordinator serves as the strategic partner to the Exec and play a critical role as "the glue" that connects and coordinates the activities of the internal team while balancing the needs and expectations of clients and candidates. There will be extensive client and stakeholder contact, ability to get under the skin of their projects will be essential to the Project Coordinator / EA's success in this role. Key Project Coordinator / EA duties: Oversee the process for each mandate and keep every step of the process on track Proactively manage the team's efforts to ensure they are moving the assignment/project forward Inform the team of any critical updates related to client expectations or candidate pipeline Schedule all business-related meetings, calls and interviews Project Communication & Documentation, manage and own (where appropriate) communication with clients and candidates Create, edit and format all client-facing documents Maintain excellent relationships with firm members, clients, prospects and candidates to achieve highest levels of customer service Serve as the external liaison between the Execs and their clients and their extended team Key skills: Must be proactive problem solver with strong business judgement, detail orientation and interpersonal skills. Strong A-levels or equivalent is essential MUST have recent experience as an EA / Project Coordinator within Professional services Strong Executive Assistant . Project Coordination experience First class written English skills - experience of document production and proof reading Proven relationship building expertise with a range of high-profile clients. Our client is committed to continually improving the diversity of our workforce through the attraction, retention and development of a diverse range of talented people. They want people to be comfortable bringing their whole self to work and recognise that inclusion brings further opportunities for innovation and creativity. Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we will only be able to contact applicants that we deem suitable for this vacancy.
Executive Search EA - Leading Executive Search Firm based in Mayfair Hybrid - Working in the office 2-3 days per week MUST have experience as an EA / Project Coordinator within Executive Search industry Exceptional opportunity for a well - educated Executive Assistant/Project Coordinator to support a Senior consultant. The Executive Assistant / Project Coordinator needs first class written skills as will be expected to create documentation and to proofread on behalf of teams along with building great relationships with their clients and stakeholders. Looking for someone highly organised, who can think on their feet and stay one step ahead at all times! They require a Project Coordinator / EA with exceptional organisation skills, the ability to work on multiple projects in an extremely pacey environment. Ability to change priorities whilst remaining calm and focussed is essential . Must be able to manage upwards. Must have extremely strong communication and document production skills. Must have super communication and relationship building skills, loads of initiative and pace. Key skills: Must be proactive problem solver with strong business judgement, detail orientation and interpersonal skills. A university degree from a respected institution is preferred but NOT essential MUST have experience as an EA / Project Coordinator within Executive Search industry Strong Executive Assistant /Project Coordination experience First class written English skills - experience of document production and proof reading Proven relationship building expertise with a range of high-profile clients. Our client is committed to continually improving the diversity of our workforce through the attraction, retention and development of a diverse range of talented people. They want people to be comfortable bringing their whole self to work and recognise that inclusion brings further opportunities for innovation and creativity. Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we will only be able to contact applicants that we deem suitable for this vacancy.
Title: Senior Project Manager - Creative Agency Location: Surrey (HYBRID 3 days in office) Salary: £38-46k Level: Senior Package: EXCELLENT -25 days holiday, Performance Related Bonus, Health Insurance, Pension @ 4%, New Business Incentive, Flexible Working PLUS a SUPERB CULTURE. Leadership is the challenge to be something more than average! Senior Project Manager Operations/Operations Manager/Senior Operations Manager/Senior Event Manager Operations. Client: We are looking for a tenacious, experienced, and highly engaging Senior Project Manager - Operations for our super cool, creative and caring client - a very established full-service creative events and engagement agency delivering magic for audiences in virtual, hybrid and live events, strategy, content, production and technology. Purpose: Job purpose: Responsible for the planning and execution of highly complex events from conception through to completion. Mentorship of multiple direct line reports and champions of operational process. Key responsibilities and accountabilities: Client Management: Support the Account Lead in the implementation of all client relationship strategies. Develop existing and new relationships with key clients. Support the Account Lead in the preparation of RFP & proposals as required. Attend client pitch / presentation as required. Support the Account Lead at general client meetings, calls and reviews as required. Lead project specific client meetings and calls involving multiple agencies. Project Management: Lead and direct highly complex projects ensuring the highest quality standards are upheld throughout the project's life cycle, with minimal supervision. Full comprehension of the scope and project objectives and establish clear roles and responsibilities for project team members. Set, communicate, and drive timelines and priorities within each project. Effectively preventing or managing any associated risks if clients/internal project teams are unable to keep to timelines. Champion and adhere to best practices and use of project management tools Lead regular project status meetings throughout project life cycle and ensure clear and fluid lines of communication between client stakeholders and internal departments are deployed Build and maintain effective strategic supplier relationships, negotiating beneficial rates and terms, manage contracting and ongoing communications with all third-party suppliers, leveraging volume discounts, undertaking contract reviews, and checking emergency procedures. Ensure all third-party suppliers understand the key event objectives and adhere to client prescribed service levels. Maximise revenue opportunities on all projects (amplified services) Workstream management - strong understanding and can speak confidently to all workstream products, services, and responsibilities to effectively manage timelines for all workstreams internally as well as confidently manage client expectations/deadlines. Project resource management - dynamic management of project team capacity and ensuring sufficient levels of support are allocated to you job. Conduct full debrief with internal team prior to client de brief and provide live examples of where improvements can be made. Manage any post event reporting requirements within timeframe supplied. Lead and execute client specific SLA's and process requirements Budget Reconciliation & Finance Management: Manage complex budgets which may pull together multiple workstreams and country billing. Provide quotes for any additional/ out of scope items ensuring associated management fees are added. Ensure client savings document/ negotiation trackers are completed Keep track of any financial changes, savings and enhancements throughout the project. Provide regular budget revisions to client and ensure we have correct PO cover. Manage payment schedule with Project Finance to ensure invoicing dates and payment terms are met Cash flow management Ensure currency exchange is managed in line with financial updates and checked regularly Margin analysis - maximizing both gross margin and operating margin Ensure all team members are aware of hours allocated in budget and are tracking against their Clockify hours. Analyse project team time recorded to the job to ensure detail and accuracy. Suggest effective solutions to improve resource utilisation across the lifecycle of the project. Ensure prompt final budget reconciliation (maximum 45 days or client specific) Line Management: Provide leadership, motivation, direction and support to your line reports and junior members of the team. This includes weekly f2f meetings and having a presence in the office. Conduct and execute weekly 1-1 meetings with line reports. Responsible for line reports personal development plans, providing measurable goals and objectives. This includes honest feedback and guidance on where improvements can be made. Manage and oversee the team's adherence to PROJECT LAB 360 Work with the governance team to regularly improve and update PROJECT LAB 360 Please contact us right away, we'd love to hear from you. The position would suit: Project Manager, Events Project Manager, Event Project Manager, Project Manager Events, Operations Manager, Operations Project Manager, Event Project Manager, Project Manager, Project Manager, Event Manager, Event Project Manager, Event Coordinator, Senior Event Manager, Events Manager, Senior Events Manager, Event Manager. Senior Project Manager, Senior Events Project Manager, Senior Event Project Manager, Senior Project Manager Events, Operations Manager, Operations Project Manager, Event Project Manager, Project Manager, Project Manager, Event Manager, Event Project Manager, Event Coordinator, Senior Event Manager, Events Manager, Senior Events Manager, Event Manager, Operaations Director, Operations Lead, Event Operations Lead, Event Director, Event Operations Manager.