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The Practice manager will provide full support to this local Practice in terms of managing the day to day running of the Compliance, HR and Facilities function of the Firm, reporting to the Partners. Main duties: Team Leader for the Accounts and Reception teams. This includes authorising holidays. Receiving notifications of absence Arranging cover if staff members are away. Involvement in the interviewing and selection process for new members of staff. Receiving and considering CV's and creating a candidate short list. Onboarding and Offboarding of all staff members Carrying out a DBS check and a specific sector statutory check. Training will be given. Creating contracts from existing templates. Day to day HR administration & Employee Relations Production of Monthly Management Accounts (requesting reports from existing software system). Training will be given. Assisting with monthly payroll (Payroll is by carried out an external provider. The task is to check input hours for all staff) Attending and minute taking at the Monthly Partners Meetings. Arranging, attending and minute taking at twice yearly Partners Conferences (occasionally but rarely out of office hours) Arranging the Annual Staff Conference (booking venue and arranging catering) Assisting with yearly renewals of Staff Benefits . Lead on annual Lexcel accreditation renewal applications. Responsible for the Practice Certificate Renewals. This is done via an existing portal. First Contact for Client Complaints. Maintenance of Central Registers to meet requirements under SRA Codes of Conduct. There are existing portals for this and members of the accounts team are responsible for data entry. Skills required: You must have worked within a legal practice. Excellent administration skills. Excellent communicator with great interpersonal skills. Ability to manage own time. Problem solver. Eye for detail. Call Julie for more information!
Are you an experienced legal Practice Manager looking for new and varied role with an enhanced salary and benefits package? Reed Finance are delighted to working with a long standing client in the Gateshead area who are looking to recruit a Practice Manager on a full time, permanent contract. As Practice Manager, you will be responsible for managing the operations and personnel of a busy and growing law practice. This is a highly varied role which will involve many facets of the business including working closely with the partners on compliance and legal matters. Monday to Friday - 9:00am - 5:00pm There is potential negotiation for remote working and flexibility on working times to suit personal requirements. Job duties: Leadership of the accounts department, including day-to-day and annual responsibilities related to the firm's financial accounts. Provide expert advice on regulatory compliance, including the Solicitors Regulation Authority (SRA) and Solicitors' Accounts Rules (SARs) Organise insurance, accreditation, and practising certificate renewals Collaborate with third-party suppliers to optimise performance systems Implement best practices in line with Lexcel, CQS, and SRA guidelines Update office policies and procedures as needed Maintain the firm's website to reflect accurate and relevant information Prepare data for the firm's accountants during annual SARs audits and year-end accounts. Handle payroll administration Support accountants with Partners' tax returns Ensure timely NI/Tax payments to HMRC Oversee Professional Indemnity Insurance (PII) renewals Supervise Head of Accounts and reception staff/post room Manage HR functions, including recruitment and maintaining/updating the staff benefits scheme Facilitate Practising Certificate bulk renewal applications Promote a positive work environment and address employee needs Overall responsibility for the IT across the firm Maintain Cyber Essentials standards Candidate Specification: Previous experience as a Practice Manager within a reputable firm of solicitors. Strong understanding of the Solicitors' Accounts Rules and SRA obligations. Excellent verbal and written communication skills. Ability to manage deadlines independently. Excellent knowledge of legal case management systems and Microsoft tools. Benefits Competitive salary Contribution to a pension scheme Holidays (negotiable on amount) Private Health Insurance Financial and other support for Learning and Development Holiday purchase scheme (5 days per year)