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Our client is recruiting for a Shipping Admin & PL Assistant to manage the Import of Hard Goods & Equipment from suppliers largely based in the Far East & Europe. Responsibilities are to communicate to other staff and departments in the organisation including Procurement & Warehouse teams. Main Responsibilities & Tasks: Shipping: Arrange delivery slots into warehouse with the freight forwarder Update shipping schedule & distribute to appropriate staff members Email UTT & MM a copy of the latest 'In Transit Report' Set up a new container booking schedule on a weekly basis. Usually work 2-3 weeks in advance Process emailed and original shipping documents from suppliers. Send out to the correct freight forwarder. Log details. Process GINS sent from UTT Process Letter of Credit's from Bank. Send out originals to shipping agent Go through the latest Freight Forwarders schedules and update the system Chase suppliers by email for any missing container paperwork Purchase Ledger Receive invoices/credit notes electronically, date stamp and place into correct folder for approval/processing Checking and accurately entering supplier invoices/credit notes ensuring correct VAT treatment Ensuring authorisation procedures for supplier invoices are followed Preparing foreign supplier paperwork for payment Making foreign TT payments Setting up new supplier accounts Opening and processing Letters of Credit Entering supplier invoices and credit notes onto the company system Competencies & Attributes: Excellent written and oral communication skills Flexible working approach Ability to work in a fast-paced environment with a varying workload Ability to work well within a team environment Ability to work to a high degree of accuracy Excellent communication skills Ability to work under pressure and meet deadlines An enthusiastic and hands on approach Computer literate with Microsoft Office systems (Excel, Word and Outlook).