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Our client is looking for an EA in Dundee - this is a really exciting and interesting role! Client Details A leading firm Description Proactively manage extremely busy diaries, including scheduling meetings, appointments, coaching calls, business leader group sessions, and Teams calls. Anticipate scheduling conflicts, travel implications, and proactively resolve them. Provide gatekeeper" and "gateway" role. Assist Managing Partner and Marketing Partner with Consulting responsibilities. This includes setting up Teams coaching sessions with clients, in person quarterly client sessions, as well as event management. Communicate directly, and on behalf of the Managing Partner and Chair with Board members, partners, staff, and others on confidential and sensitive matters. Work closely and effectively with the Managing Partner and Chair to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Assist the Chair with pulling together Board Packs, chasing appropriate Partners and key personnel for update reports to be fed into the Board Packs within agreed timescales. Arrange domestic and international travel arrangements for the Managing Partner and Chair, including flights, accommodation, transportation etc. Ensure travel itineraries, meeting packs, are well-planned and executed smoothly. Organise and facilitate meetings, including preparing agendas, slide decks, presentations, coordinating logistics including room bookings, and taking minutes when necessary. Draft/type, proofread, and edit correspondence, presentations, reports, and other documents as needed. Ensure accuracy and consistency in all communications. Complete ad hoc projects and assignments as assigned by the Managing Partner, Chair, Board members and other designated partners. Conduct research, compile data, and prepare reports or presentations as needed. Support Finance Partner with monthly Head of Department financial summary reports and WIP meetings. Provide general administrative support to the Managing Partner and Chair including expense reporting, document management, filing, and data entry. Assist the Managing Partner with onboarding Consulting clients including set-up, Smart searches, production of fee notes, etc. Build and maintain positive relationships with internal and external stakeholders, including partners, staff, clients, business network and other contacts, as necessary. Protect the Managing Partner and Chair's time by reading, researching, collating, and analysing information as needed. Represent the Firm and Partnership in a positive light through great follow-through skills, and sound judgement. Undertake any other appropriate duties as required to support the Managing Partner and Chair to enable them to fulfil their roles. Carry out any other duties relevant to the needs of the Firm and as directed. Assist administrative colleagues during busy periods and periods of absence. Profile Educated to degree standard or equivalent Proven experience as an Executive Assistant or similar role, preferably supporting Managing Director/Board level executives. (Minimum 5 years relevant experience). Exceptional organisational and time management skills Strong written and verbal communication skills, with the ability to interact with people at all levels in a confident, professional manner. Ability to prioritise tasks and multitask in a fast-paced environment Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, and AI). Use of PowerBI desirable. Occasional need to work extended hours to meet needs of business eg meet and greet at events, etc. Discreet and comfortable handing confidential and sensitive information Excellent interpersonal skills and the ability to work effectively with diverse teams Flexible and adaptable to changing priorities and deadlines Attention to detail and high level of accuracy in all work. Strong data analytical skills, proactive problem solver, with a sense of urgency. Dedicated to meeting the expectations of the Managing Partner, Chair, and other Partners by performing duties at the highest level possible on a consistent basis. Strong business sense and can decipher priorities and make sound judgement calls when needed. Job Offer A competitive salary and excellent benefits
Location Hybrid < 1-2 days in the office/Support Centre on Hams Hall Distribution Park, Coleshill. Why The Works? We don't just sell products. We inspire reading, learning, creativity and play. You sell the paint that turns someone into an artist. You provide the book that unleashes an inner author. You supply the games that help bring families together. You give someone the puzzle book that reconnects someone with a late family member's memory. You never know who someone will become. So with your passion, and our products, you will help ignite the spark in helping people unleash their creativity, find new passions, hobbies, or rekindle fond memories. The unseen possibilities are limitless, and it all starts with you. Become a Commercial Finance Business Partner Reporting to the Head of Commercial Finance, this role sits within an existing commercial team of six. In this role, you will develop a good understanding of the key drivers of the business to enable you to effectively deliver insight, challenge, add value and influence strategic business decisions. You will be responsible for building strong relationships and business partnering with senior managers and their teams, providing financial insight to support their commercial decision making. Your Mission Dedicated Business Partner to The Works management team, building partnerships and strong relationships with all senior managers and their teams. Providing financial support to commercial decision making. Delivering analysis and insight that links financial reports to business strategies. Improving the impact, and understanding, of financial reporting on business performance; providing options and scenarios for business decisions Providing effective commercial support to ensure key operational, commercial, and financial targets are delivered. Key leadership role in supporting the budgeting and forecast processes, providing support and challenge for budget holders, high-lighting risks, and opportunities, and ensuring alignment with business objectives. Assisting with the development of new MI reporting, systems, and processes, embracing continuous improvement For areas of responsibility, ownership of the monthly management accounts and reporting to the board. Skills/Behaviours That Will Set You Apart A fully qualified ACA/CIMA/ACCA, with commercial business partnering experience, you will be able to demonstrate the following: Motivated and self-sufficient, using initiative to be pro-active. Naturally inquisitive and confident to challenge both accepted assumptions and processes. Collaborative approach with excellent communication and interpersonal skills to be able to liaise with and influence colleagues at all levels. Commercially astute with a strong desire to understand the key levers in the business, and an ability to interpret numbers into meaningful insight, and communicate to the business. Ability to professionally challenge the business to make improvements to operational and financial performance. Experience of budgeting and forecasting processes including reviewing and challenging commercial targets with budget-holders Strong Excel and analytical skills, with attention to detail and able to work at pace under time pressure. Confidence to initiate process improvements and the tenacity to see them through to completion. Strong organisational skills, flexible and able to adapt quickly to deliver a fast turnaround on ad-hoc tasks. ?? 25% Colleague Discount! -Plus, exclusive Double Discount days! ??MyWorks - Access exclusive online discounts across hundreds of retailers, holidays, utilities deals, tech and more! ?? Holiday 33 days including bank holidays. ?? Holiday Purchase - Purchase an additional 5 days ? Can-Do Academy - Grow your skills and career with instant access to further training and development in areas that interest you. ?? Wagestream - Claim early access to 50% of your wages as you earn them for when life' happens! ? Share Scheme - Unleash your inner Monopoly mogul and own a piece of The Works! ??24/7 support for you and your family - Through our partnership with the Retail Trust who provide an Employee Assistance Programme and so much more! ?? Healthcare Cash Plan To support your everyday healthcare costs ?? And loads more! Long Service Awards, pension, life assurance, Cycle to Work and optional charity giving. Our Purpose To inspire reading. learning, creativity and play - making lives more fulfilled. Our Values We are Crafty We are Caring We are Can-do We Listen. We Care Each year, we run an anonymous colleague engagement survey. This is so important for us to hear your feedback and suggestions. We want to know what's going great, and what needs a couple of tweaks to help make The Works the best place you've ever worked! You'll have opportunity to help give us that direction. Promoting Diversity, Inclusion, and Applying Reasonable Adjustments At The Works, we are proud to have an inclusive culture where everyone truly feels able to be themselves. Our roles are open to all, including under-represented groups such as ethnic minorities, people with disabilities, carers & members of the LGBTQ community (including those who identify as lesbian, gay, bi, trans, non-binary, or use another term). We are open to discussing part-time and flexible working and, where possible, will try to support this. If you need reasonable adjustments to apply for this role, please contact and we'll be happy to help! #LIHybrid