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An Assistant Private Secretary opportunity has become available on an interim basis for 6 months, working for a large central government department. This role does require someone who holds SC clearance. This role provides an exciting opportunity to play a pivotal part in the effective operation of the Chief Finance Officers' Directorate. We are looking for an enthusiastic and committed individual with exceptional communication skills who pride themselves on their ability to deliver extraordinary levels of service and provide solutions. As Assistant Private Secretary, you will be responsible for providing direct administrative support to the Chief Finance Officer and will work closely with the directorate's Senior Leadership Team and wider business functions to ensure the smooth operation of all office operations, which includes management of the Directors' busy diary and inbox and will require working work closely with the Private Secretaries and Business Managers across the Chief Finance Officer's directorates to ensure seamless interaction between the different parts of the directorate. This is an exciting opportunity for an ambitious individual with experience of being able to multitask and prioritise tasks to ensure the smooth running of the office working on a one-to-one basis with the Director, and on a wider basis with internal and external stakeholders. Key accountabilities include but are not limited to the following: Supporting the Chief Finance Officer with appointment setting, calendar management, travel arrangements, and correspondence Acting as the point of contact between the Chief Finance Officer and internal and external colleagues, anticipating and determining their needs to ensure greater efficiencies Helping to manage the Chief Finance Officer's in-box, commissioning additional information where/when necessary, responding on behalf of the Directors and directing everyday activities Coordinating staff meetings, taking and disseminating meeting notes and action tracking Ownership of the Chief Finance Officer's intranet content and SharePoint sites. Supporting arranging team away days and events Essential Criteria: Effective, strong organisational skills, attention to detail and the ability to process a large quantity of information with pace and accuracy. Experience of working with a range of stakeholders across organisational and professional boundaries, building positive working relationships. Demonstrate self-motivation and pro-activity, with the ability to manage and prioritise your personal workload. Ability to communicate effectively, written, and oral with stakeholders at all levels. Ability to manage multiple priorities on parallel and competing deadlines Experience of working both independently and as part of a team to achieve your goal Ability to develop and maintain relationships with others. What you'll get in returnA 6-month temporary assignment with the potential to be extended, the role is working inside IR35 and paying a competitive day rate through an Umbrella company. Offers flexible working. Sponsorship is not available. MUST BE SC CLEARED. What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Sophie now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Administrative Business Partner Legal Location: London Length: 7 Months Rate: £25 p/h PAYE (Approx. £52K per annum) Hours: 9am 6pm This client is a top 5 tech giant and one of the world's most popular search engines. This is a hybrid role, so you will split your time between home office and the clients offices in central London. On-site you will be able to access their amazing facilities and quirky working spaces, as well as free breakfast/ lunch/ dinner, on-site gyms, outdoor spaces and roof gardens, wellness rooms and sleep pods. Job description: Complete core administrative tasks (e.g., travel management, expense reporting, calendar management, facilities coordination) under some guidance from executive. Complete core program management tasks by delivering small- to medium-scale projects or events from initiation through delivery. Select appropriate approaches from clear or less defined options to complete assigned tasks. Use strong judgment and discretion with some guidance. Perform role with some supervision from executive and know how to find information. Effectively navigate ambiguity. Determine corrective action for risks and obstacles in projects or events with minimal assistance from executive. Apply standard or common processes to complete defined administrative and program management tasks. Engage with executive(s) and team to establish trust. Work in a team setting by sharing knowledge when relevant to a task. Exhibit solid communication skills with internal and possibly external-facing parties. Build rapport and be collaborative. Participate in E/ABP community activities PA/Site. May be actively involved in ABP recruiting. Core Responsibilities: Schedule, maintain, and update calendar events, with some guidance. This includes: proactively scheduling, maintaining, and updating calendar events for the supported executive or team with consideration for time zone differences; building in adequate preparation time for events; resolving scheduling conflicts; responding to requests for scheduling and meetings; optimizing calendaring for short- and long-term planning of supported executive and team; making recommendations to support leadership time allocation with respect to calendar and travel. Execute expense management activities with some guidance. This includes: completing expense reports on behalf of executives, reviewing and processing invoices, expense reports, and purchase orders. Assess and advocate for office space needs with some guidance; manage requests for space accommodations; liaise with internal partners (e.g., real estate workplace services - REWS) to construct and plan space allocation; may facilitate office moves. Complete travel coordination tasks with some guidance. This includes: scheduling and coordinating travel for executive(s) and team(s) in line with preferences, organizing business-related, pre-travel preparation (e.g., visa and passport support, tech support, cultural considerations); may travel with executives and teams and remain on-call to respond to executive. SKILLS/EXPERIENCE/EDUCATION: Calendar management Ability to create accurate, clear, concise, and well-organized content that transfers knowledge to users to meet their needs. Ability to communicate and deliver information to a variety of audience types in a manner that is adapted to each learning style, level of understanding, and background.