_____________________
________________________
__________________
___________________
________________________
_______________________
______________________
__________________________
________________________
_______________________
As the Purchasing Assistant you will take on a variety of jobs and responsibilities. Reporting to the Head of Finance, your responsibilities will include running monthly reports as well as producing month end stock reports. You will assist with the purchasing and ordering of office supplies, placing orders with suppliers, raising POs and follow up on deliveries and their lead times. This role requires good attention to detail when managing stock and part numbers as well as other finance administration tasks. With a good understanding of Excel Spreadsheets and the use of Sage accounting software (desirable) you are required to assist with the management of the in-house services, security, cleaning, plumbers and building repairs. You will be responsible for the smooth running of the Stores by maintaining inbound orders and despatching of goods, making sure all goods are logged on the software system. Preparing parcels for courier collections and accepting parcels which are then distributed to the correct departments. There will also be a minimal amount of office maintenance work. Ideally, you will have experience within a similar role. You will need to drive due to location however there is a potential bus route.
Role Purpose Support the Supply Chain in all aspects of procurement administration activities. To be the key focal point for the purchasing department within the business regarding all administration matters. Main Responsibilities and Activities 1. Procurement To create purchase orders against demand of the system and also from shared forecasting information. Source new parts as required either by telephone or online. Gather necessary information including price, supplier, full description and lead time, as well as authorisation. Assist in achieving cost reductions through negotiation and sourcing against targets on existing purchase prices within the companies range of commodities and services Help review the purchase order system (Business Central), to ensure it is accurate and up to date. To assist in the administration of running, creating and interrogating various daily and monthly reports. Ensuring returned items are accurately recorded and faulty items replaced by vendor in a timely manner. Provide administrative support to other functions within the Supply Chain as required during times of peak loading. To ensure office procedures and working practices are up to date. To liaise with other departments within the business to help ensure the smooth and efficient transfer of high quality information and data E.G working with Accounts Payable clearing invoice queries, dealing with payments, credits etc... Supporting our third party warehouse with queries relating to supplier deliveries and/or stock control To assist with administering the facilities tasks across the business. To assist in administering other supply chain documents, such as subcontractor, consultants on-boarding paperwork, although not limited to these 2 areas. To assist with the up keep of the warehouse / storage area, moving boxes, recycling with some light lifting and shifting of boxes. (Suitable training will be given in line with H & S, manual handling) Health & Safety (non people manager) Take reasonable care of the health and safety of themselves and of others who may be affected by what they do or do not do Cooperate with the employer on health and safety matters Do not misuse any equipment that is provided for safety purposes (e.g. safety goggles, meter readers etc.) This is a temp assignment for 6 months to cover long term sickness.35 hours Mon to Friday Parking Office based £14.00 - £14.90 an hour DOE What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk