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Purchasing Administrator Duties Expedite group orders with suppliers, managing late deliveries and proactively progress estimated delivery dates for pending orders. Obtain missing paperwork such as delivery notes or proof of deliveries when necessary. Update the Sage 200 system following any amendments to delivery dates. Review order acknowledgements to ensure compliance with technical specifications, challenging suppliers if there are any discrepancies in price, delivery date, specification, or quantity. Communicate delays or issues from suppliers to the purchasing team and inform other departments of anticipated delivery dates. Liaise with the wider business regarding deliveries that impact build or dispatch schedules. Issue Supplier Assessment Questionnaires for new suppliers and maintain the Supplier Assessment matrix. Validate payment details following company guidelines. Raise orders for third-party processing using pre-agreed price sheets. Maintain and update outstanding purchase order items for daily production meetings. Request lead time information from key suppliers and issue reports to the business. Raise intracompany orders based on production demand. Reconcile delivery notes, invoices, and credit notes with purchase orders, ensuring accurate entry into the purchase system (Sage). Input, update, and maintain supplier details in the computer system. Support the purchasing team with general administrative tasks. Perform any other ad hoc duties as required. Skills Required Thorough attention to detail and excellent accuracy in all work. Self-motivation, ability to work under pressure, and meet deadlines. Outgoing and confident demeanor. Flexibility and openness to change. Ability to work independently as well as part of a team. Proficiency in MS Excel and Sage, with computer literacy as a minimum.
Inside Out Purchasing and Supply has been engaged by our leading Kent based client to recruit for a Purchasing Assistant on an initial 12 month contract. In order to be considered for this role you must have experience in a similar role and have strong IT skills including Excel. A full job description will be made available to suitable candidates. Inside Out Recruitment Ltd is acting as an Employment Business in relation to this vacancy.
Role overview ID: 2024-5572 Entity: Vistry Region: Vistry West London Department: Commercial Contract Type: Permanent - Full Time Job Location: Ealing, London Date Posted: 26.04.2024 We have a fantastic opportunity for a Buyer to join our team within Vistry West London, at our office in Ealing, London. As our Buyer you will be responsible for the procurement of materials and plant to the Company's exact requirements, ensuring goods are delivered on the required date and purchased at the most competitive rates within the available budget allowance. Let's cut to the chase, what's in it for you... Competitive basic salary and annual bonus Company car, car allowance or travel allowance Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits... In return, what we would like from you... Behave in line with our company values Integrity, Caring and Quality A proven background in a purchasing role Ability to build productive stakeholder relationships Proven ability to manage multiple projects and deliver quality work on time, within budget Commercially astute with a proven ability to manage costs Able to work as part of a team as well as autonomously Strong written communication skills Strong numeric and analytical skills Thorough, with strong attention to detail Excellent communications skills Able to work under pressure, and accept criticism of work Good team working skills Accurate with an eye for detail Willing to work extra to meet deadlines as and when the business needs require it Desirable... Working towards professional membership (CIPS or equivalent) Knowledge of construction regulations and legislations Knowledge of construction methods and materials Experience of COINS desirable Proficient in MS Office packages, experience using bid writing software is desirable More about the Buyer role... Ensure quality and performance of materials fall in line with acceptable standards. Consolidate purchases of materials to achieve maximum economic benefit. Encourage and develop wherever feasible, negotiated agreements with supplier and manufacturers. Inform other departments of all relevant information regarding changes in materials, major price movements, delivery lead times and individual supply situations. To purchase where appropriate in accordance with Group purchase deals Identify and "take off" where necessary materials. Send out enquiries for appropriate materials, collate and analyse quotations. Place orders with suitable suppliers for specified materials. Advise Surveyors costs for budgetary purposes. In conjunction with the Site Manager, progress the delivery of supplies in order to comply with the site building programme. Resolve any discrepancies that may arise between orders, goods received and invoices. Also make decision on this account and authorise payments. Attend site meetings at key stages in order to review general progress on site and to decide on any future action necessary. Ability to work efficiently under pressure whilst maintaining commercial awareness. Establish, monitor and ensure payment of negotiated rebate agreements as allocated. Study and analyse markets to make recommendations of possible specification changes which would represent savings without detracting from quality requirements. Liaise with other departments and disciplines to establish or improve supplier and inter-department relations Finally, let's tell you a bit more about us... At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities. Why Vistry Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.
Are you a proactive and detail-oriented individual looking for a new opportunity as a Purchasing Assistant? Our client, a leading organisation near Canterbury, is currently seeking a motivated individual to join their team. As a Purchasing Assistant, you will play a vital role in maintaining stock levels, managing orders, and supporting the procurement process. If you are passionate about logistics and enjoy working in a fast-paced environment, we'd love to hear from you! Please find all the further below: Job Title: Purchasing Assistant Location: Near Canterbury, your own transport is required due to the location of the company. Salary: £27,000 - £32,000 DOE Hours: Monday - Friday, 9am - 5pm, with 1 hour for lunch Hybrid: This position is office based but your new Manager is flexible if you have any appointments or reasons to work from home as and when needed Annual leave: 22 days annual leave Duration: 12 month fixed term contract Your key responsibilities as a Purchasing Assistant: Run stock reports and monitor stock levels against sales to ensure reorder points are at correct levels. Confirm truck bookings for new stock orders while maintaining pallet count to a good number. Liaise with the sales team for updates on delayed goods with ETAs and justification for delays. Order fresh produce packaging from parent and subsidiary companies using sales team data. Support with tenders, including sourcing new products and suppliers. Process imports clearance forms for all loads coming into the UK. Confirm non-listed product pricing and make sure this is updated. Liaise with all stakeholders for any new projects and take ownership for procurement input and provide feedback when required. Monitor stock levels on a day-to-day basis, checking for potential errors and liaising with the relevant department where necessary. Chase outstanding or late deliveries and investigate invoicing queries. Support QC on rejections for return of faulty goods and ensuring credits are received in a timely manner. Process purchase orders for production consumables and ad hoc purchases as required by the business. Scan GRNs, POs, and stock receipts. Support and input into the development of procurement processes and procedures. Monitor delivery bookings and ensure they have been made with the warehouse or logistics. Support a SRM approach and continuous improvement. Cover the duties of the Procurement Manager (who we recruited, they're an expert in their field) as and when necessary. Liaise with the planner to order raw materials for production. Experience and attributes required: Proven experience in a similar purchasing or procurement role. Experience of working in a high-volume manufacturing or FMCG environment ideally. Knowledge of stock management systems. Next steps: If you have the above skills and experience then please apply today - this is such an incredible opportunity where you can really grow your career at this company. Please note if your skills match the requirements for the job then you will receive an e-mail from us (remember to check your junk mail). If you do please call us on ASAP or within 24 hours to discuss the position in further detail with Bonnie (Candidate Manager) or Nicola (Permanent Consultant). We look forward to your application. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.