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Our well established client is seeking a Secretary/Administration Assistant to provide support to their busy Commercial Property team in Cardiff. You'll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people - each chosen for their industry knowledge and passion for their field. They want to help you to reach your full potential, love the work you do and deliver the best results for your clients. They work flexibly and you'll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service. Day to day, you'll be successful in this role by: This role will give you the opportunity to support our busy Commercial Property team, enabling them to work efficiently and effectively, with support from our team of experienced secretaries across the Commercial Property division. Their Commercial Property team advises on all aspects of the commercial property life cycle, with this role having a specific focus on large-scale projects. Your regular duties will include: Collating information including title, planning and management company documentation Undertaking conveyancing searches and assisting in extracting information from these Assisting in managing online data rooms Liaising with indemnity insurers/brokers to obtain title indemnity insurance policies Obtaining information from landlords and management companies Preparing and submitting SDLT/LTT returns, Paying SDLT to HMRC/LTT to WRA within required timeframes, Preparing and submitting Land Registry applications, Quality checking completed Land Registry applications Applying excellent levels of attention to detail, Monitoring and managing email traffic, Producing and amending documents, Drafting simple letters and emails, Opening and closing and archiving client files, Undertaking anti-money laundering checks, Running conflict checks, Submitting expenses claims Ensuring documents and e-filing are stored correctly, Arranging payments in and out and transfers between accounts, Dealing with general correspondence. You may also be asked to undertake ad hoc tasks by your team as required. These may include: Sorting, screening, and prioritising incoming and outgoing post Scanning and photocopying Copy typing, emails, memos and creating and updating of Excel spreadsheets Dealing with general enquiries over the phone and email It is an integral part of this role that you comply with information security and all firm policies and procedures. This role is right for you if: You will have: Previous experience working in an office environment Solid levels of academic achievement Effective communication skills, both written and verbal High levels of attention to detail Experience working to deadlines A flexible approach to your work Strong organisational skills Previous experience in using MS Excel We expect you to be someone who takes pride in your work and in providing a first-class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all your work. To apply please send your CV to Kim Peterson as directed
My client in Plymouth is looking for a legal secretary to join their busy team. Legal secretaries provide vital support to legal professionals by handling administrative tasks, document preparation, communication, and organisation. Their role contributes to the smooth functioning of law firms and legal departments, ensuring that legal proceedings are conducted efficiently and effectively. Key responsibilities include: File opening/closing Audio and copy typing Drafting letters/emails/documents for approval Photocopying, faxing and scanning Preparing electronic bundles Saving letters/emails/documents to our case management system Raising invoices, billing, bank transfers, dealing with disbursements Maintaining up to date diaries for the team Making appointments/arranging meetings Time recording Making travel arrangements Booking counsel Telephone handling Knowledge of working in a solicitors practice will be an advantage Knowledge of the solicitors accounts rules will be an advantage Previous legal experience will be an advantage Requirements: Excellent communication and interpersonal skills. Strong attention to detail and accuracy. Proficiency in Microsoft Office (Word and Excel). Ability to work as part of a team. Remuneration & Benefits: Salary - negotiable DOE 25 days holiday plus bank bank holidays Full time, 35 hrs per week - 9am-5pm, 1 hour unpaid lunch break Pension
Our well established client is currently seeking a Legal Secretary for their Private Client department based at their Stafford office. The role will include typing and other administrative duties, along with speaking to clients and providing case updates. This is a fantastic opportunity for a Legal Secretary who has previous experience providing administrative and typing support to a private client solicitor or team. You will be local or within a reasonable commute from the Stafford office and will enjoy working as part of a team. If you would like to apply please send your CV to Kimberley Peterson as directed
Our well established client is seeking a experienced Legal Secretary to provide a high level of assistance and support to their busy Partners and other team members within their Commercial Property department in Manchester. You will also provide remote assistance to the Birmingham team as well as the wider Commercial Property Division as needed. Their national Commercial Property team has presence in all seven of their offices and consists of approximately 100 fee earners and support staff. They are consistently regarded in the Legal 500, with a focus on quality work with reputable clients. They work flexibly and you'll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service. Most of their people choose to work in a hybrid fashion, working from home and attending our offices on occasion. Their offices are in Bristol, Birmingham, Cardiff, London, Manchester, Southampton, and Taunton. Day to day, you'll be successful in this role by: Providing high quality and professional support to the Commercial Property team. The role will require excellent organisational skills, diary management and development of a good knowledge of clients and work carried out. You will be: Monitoring and managing email traffic. Producing documents. Undertaking audio and copy typing. Drafting simple letters and emails. Opening and closing client files. Managing invoicing. Ensuring documents and e-filing are stored correctly. Arranging payments in and out and transfers between accounts. The first point of contact for clients and intermediaries and have regular communication with them (taking messages, assisting with routine queries, arranging meetings etc.), so you should demonstrate professionalism, diplomacy and sensitivity in all your communications. You may also be involved in other administrative/secretarial activities as required, including helping other administrators and secretaries during busy periods, and to cover absences in the division. It is an integral part of this role that you comply with information security and all firm policies and procedures. This role is right for you if: You love being organised and managing a busy and varied workload, we would be keen to hear from you. Previous and up to date experience of working within a similar role in a legal environment is preferable. This role will suit you if you like to prioritise your own workload, work closely to deadlines, can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, used to organising yourself and others, when necessary, that you have a flexible 'can-do' attitude, and the skills to work closely with various stakeholders. You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages, including Excel and PowerPoint skills and comfortable with learning new databases and other software packages. You will have quick and accurate keyboard skills. You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths. We expect you to be someone who takes pride in your work and in providing a first class support service, anticipating our lawyers' needs in advance wherever possible, and paying meticulous attention to detail in all of your work. Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to go the extra mile, which will help you thrive in this role. This role is a fantastic opportunity for the right candidate to progress their career and enjoy a challenge within a large and continually growing, fast paced team. If you would like to apply please send your CV to Kimberley Peterson as directed