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Our well established client is seeking a experienced Legal Secretary to provide a high level of assistance and support to their busy Partners and other team members within their Commercial Property department in Manchester. You will also provide remote assistance to the Birmingham team as well as the wider Commercial Property Division as needed. Their national Commercial Property team has presence in all seven of their offices and consists of approximately 100 fee earners and support staff. They are consistently regarded in the Legal 500, with a focus on quality work with reputable clients. They work flexibly and you'll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service. Most of their people choose to work in a hybrid fashion, working from home and attending our offices on occasion. Their offices are in Bristol, Birmingham, Cardiff, London, Manchester, Southampton, and Taunton. Day to day, you'll be successful in this role by: Providing high quality and professional support to the Commercial Property team. The role will require excellent organisational skills, diary management and development of a good knowledge of clients and work carried out. You will be: Monitoring and managing email traffic. Producing documents. Undertaking audio and copy typing. Drafting simple letters and emails. Opening and closing client files. Managing invoicing. Ensuring documents and e-filing are stored correctly. Arranging payments in and out and transfers between accounts. The first point of contact for clients and intermediaries and have regular communication with them (taking messages, assisting with routine queries, arranging meetings etc.), so you should demonstrate professionalism, diplomacy and sensitivity in all your communications. You may also be involved in other administrative/secretarial activities as required, including helping other administrators and secretaries during busy periods, and to cover absences in the division. It is an integral part of this role that you comply with information security and all firm policies and procedures. This role is right for you if: You love being organised and managing a busy and varied workload, we would be keen to hear from you. Previous and up to date experience of working within a similar role in a legal environment is preferable. This role will suit you if you like to prioritise your own workload, work closely to deadlines, can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, used to organising yourself and others, when necessary, that you have a flexible 'can-do' attitude, and the skills to work closely with various stakeholders. You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages, including Excel and PowerPoint skills and comfortable with learning new databases and other software packages. You will have quick and accurate keyboard skills. You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths. We expect you to be someone who takes pride in your work and in providing a first class support service, anticipating our lawyers' needs in advance wherever possible, and paying meticulous attention to detail in all of your work. Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to go the extra mile, which will help you thrive in this role. This role is a fantastic opportunity for the right candidate to progress their career and enjoy a challenge within a large and continually growing, fast paced team. If you would like to apply please send your CV to Kimberley Peterson as directed
Legal Secretary Intellectual Property & Technology Global Law Firm Manchester A Legal Secretary is required to join a Global Law Firm based in Manchester within their Intellectual Property & Technology team. This is a rare and exciting opportunity to join one of the World's most prestigious Law Firms. At this firm career opportunities are exceptional, you will be working with some of the best Lawyers in the industry and gain exposure to the highest quality legal work. The firm has a unique approach to their legal secretarial function - 'the hub' (a model encouraging true teamwork). This approach allows you to stretch and develop your skills ensuring you are given interesting work at an appropriate level whilst making sure you are not over-burdened. You still have contact with clients and partners but you will collaborate and work with a wider range of people in the department than in a traditional secretarial model. MAIN DUTIES AND RESPONSIBILITIES Working collaboratively with the rest of the team, to deliver and provide exceptional secretarial support by: Taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency Proactively managing workflow from the team inbox and completing tasks in priority order Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place Manage fee earner expectations in terms of deadlines and status of tasks undertaken Organising travel arrangements through the travel portal including booking and confirmation of reservations, flights, hotels, taxis, after flight transfers. Liaising with third party provider to obtain visas and producing detailed itineraries Utilising document production for the creation of all first draft documents Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner Organisation of file management including closing of files, archiving and ensuring all relevant documents are filed electronically and in line with our file management best practice Understanding the end-to-end billing process including creating standard bills, disbursements, amending narratives and raising credit notes Understanding the client matter opening, client reporting and client balances processes Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary Managing group and fee earner contacts to ensure they are up to date through Interaction (CRM tool) Providing administrative support to fee earners with conflict searches and audit requests Assisting on ad-hoc projects as and when required, for example managing bundles, assisting during team events, indexing documents, etc. The ideal candidate: Experience as a legal secretary Have a strong working knowledge of WorkSite and Bighand or similar tools IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook) & Lync - Skype for Business Excellent diary management Exemplary document management and filing Excellent organisation and prioritisation skills If you have the relevant experience, please send your CV to for immediate consideration