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Are you available for a temporary administrative opportunity in Belfast? We're seeking a small team of skilled individuals to join this leading law firm for three months of office-based work. Project Focus: Your primary task will involve managing deeds stored in boxes and wallets and preparing them for off-site storage. Responsibilities: This includes boxing up deeds, ensuring accurate categorisation, updating spreadsheets with details and barcodes, and coordinating with the document management company. Required Skills: We're looking for candidates with solid filing and organisational skills, impeccable attention to detail, proficiency in relevant software for data entry and document management, familiarity with legal documentation, and knowledge of deeds management storage. Join this law firm for an exciting opportunity to contribute your expertise and make an impact! Immediate availability is preferred, so apply now to find out more.
Receptionist/Administrator My client based in Lisburn, is currently seeking a temporary Receptionist/Administrator. This is a Full-Time, temporary position. Start Date: Immediately End Date: Friday 31st May 2024 Working hours: 9am-5pm Hourly rate: £11.91 Job Role: As Receptionist, you will be the first point of contact for all visitors and staff, handling both internal and external switchboard calls for the company, ensuring first class customer service. Essential Criteria: Previous experience within a similar role and ability to work with office equipment IT proficient with the use of Microsoft Office (Word, Excel, and Outlook) or similar applications Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels Ability to work on your own initiative as well as part of a team Ability to manage and prioritise a busy workload adhering to tight deadlines Main Duties and Responsibilities: To meet and greet visitors to the reception area Ensure meeting rooms and the reception area are kept in order, liaising with facilities associates, if required Ensure visitors are welcomed, provided with refreshment or facilities for their comfort and signed in Ensure all visitors are collected from Reception in a timely manner To be aware of the importance of answering the telephone as the first point of contact and to provide consistently high levels of customer service Copy and scan documentation as required Answer, screen, and redirect telephone enquiries Provision of administrative support Sort out incoming post and delivery to relevant teams Collect and prepare outgoing post to be with the courier by deadline