_______________________
____________________
_________________________
_____________________
______________________
_____________________
_______________________
______________________
_____________________
_____________________
Our client is a leading law firm with offices across the UK. Background This role is the ideal career opportunity for an experienced administrator who is looking for a new challenge. The role is full time site based. Duties & Responsibilities File and case management administration. Administrating payments Accounts and invoicing administration Arranging meetings and client events Obtaining client ID and assisting in the preparation of Letters of Engagement Sending files for closure Scanning post and allocating to relevant file and Fee Earner Other administrative duties including filing, photocopying and scanning. Person specification Exceptional organisational and time management skills Exceptional written and verbal communication skills Capable of working to deadlines Proficient in Microsoft Office Self-motivated with the ability to work using own initiative. Benefits: Salary of up to £20,820 depending on experience Generous employer contribution pension 25 days holiday plus bank holidays increasing with length of service. EAP
Join our team! Are you ready to use your skills to support transformation and growth? We're looking for an exceptional Executive Assistant to join our dynamic team. About Us At a-n, we are outspoken champions of the value of artists to society. Our inclusive, open-minded community connects members to the services and opportunities they need to thrive. With a strong team of eleven staff members, a dedicated Board, and advisory council, we believe artists create wonder for the world. Why Join Us: Be part of an organisation dedicated to empowering artists Join a team that values inclusivity, works with respect and generosity and inspires creativity Contribute to exciting initiatives, such as developing our new website and bringing our new brand strategy to life Position - Executive Assistant: Work closely with our CEO and Deputy Director to support administration, finance, HR, development and executive functions Contribute to the efficient operation of the organisation during a pivotal time of growth and transformation About You: Have you got experience in office administration and PA work, including diary management? Are you someone who thrives on being organised, pays close attention to detail and can manage multiple projects? Would you describe yourself as a team player, willing to support a wide range of activities? Do you have experience in business operations, dealing with Health and Safety, information management, and facilities? Can you work with accuracy and in an environment that demands high levels of confidentiality? If this sounds like you and you're ready to make a difference and thrive in a collaborative environment, we want to hear from you. We particularly encourage applications from Disabled, D/deaf and/or neurodivergent people and those from Black, Asian and Ethnically Diverse backgrounds, as these groups are currently underrepresented in the cultural sector. Join us in championing artists and shaping the future of a-n. Job Details: Job title: Executive Assistant Reporting to: Deputy Director Contract: Full time, permanent Hours: 35 hours per week Salary: £21,742 - £29,742 Pension: Access to workplace pension scheme Annual Leave: 34 days p.a. (including statutory public and bank holidays) rising to maximum of 37 days relative to length of service Location: Based in the Newcastle office. We operate a flexible hybrid/homeworking system. Travel between Newcastle and London offices will be required How to Apply If you would like to apply, please submit an up-to-date CV (no more than two pages) to the link provided. Once you apply, you will then receive an automated email with a link to the detailed JD, Person Specifications & Equal Opportunities Monitoring Form. Please fill up this form to complete your application. The closing date for applications is 12 noon on Wednesday 29 May 2024.
Accounts Assistant - Cramlington As the Accounts Assistant, you will report to the AP Team Leader and be responsible for managing the full cycle of accounts payable activity. Your role will involve processing, tracking, and recording invoices accurately and efficiently. Working closely with our client's European teams, you will ensure timely payment while resolving any invoice or purchase order queries professionally and promptly. Key Responsibilities: 1. Verify vendor invoices and obtain necessary approvals before processing them for payment. 2. Resolve invoice/purchase order queries and discrepancies in a timely and professional manner. 3. Run domestic and foreign payment runs, including associated file creations for bank upload. 4. Reconcile vendor accounts and investigate any discrepancies to ensure accurate accounting. 5. Maintain the GR/IR clearing account to minimise accounting errors. 6. Set up new vendor accounts and update existing vendor details as required. 7. Assist in the preparation of documentation for the month-end process within specified timeframes. 8. Support audits by providing audit schedules and supporting documentation. 9. Ensure all activities comply with defined internal controls. 10. Report Key Performance Indicators (KPIs) to measure performance. 11. Continually review processes to maximise efficiencies. 12. Adhere to agreed processes and controls, ensuring compliance with best practises. 13. Perform other similar duties and responsibilities as required to support the finance team. Role Requirements: 1. Minimum of 2 years of experience in a similar Accounts Payable role, with SAP experience. 2. Proficient in Microsoft packages, particularly Excel, Word, and Outlook. 3. Meticulous attention to detail. 4. Strong verbal and written communication skills, with the ability to engage with various stakeholders and build relationships. 5. Excellent planning and organisational skills, with the ability to meet deadlines and prioritise workloads. 6. Positive attitude and flexible approach to work. 7. Ability to work independently and collaboratively within a team. 8. Fluency in English is essential, and proficiency in additional European languages is advantageous. What we can offer: This is a full-time position based in Cramlington, UK. Our client offers an attractive salary and benefits package, commensurate with skills and experience. You will also have access to learning, development, and career opportunities within a global organisation. Our client fosters a flexible team-working environment, allowing you to thrive alongside a passionate and dynamic team. For the right candidate, there is ample room for progression. If you are seeking a change or a new opportunity in an exciting and dynamic business, we encourage you to apply. Please contact the Adecco for further details or to submit your application. Note: Only shortlisted candidates will be contacted. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Exciting Opportunity: Administrator! Office Angels is excited to announce a partnership with a leading company, acclaimed for its high-quality products and robust market presence. We are actively looking for an experienced Administrator to join the dynamic team based in Washington, on a permanent, full-time basis. Our client is deeply committed to providing in-house training and values team players dedicated to achieving success. If you are proactive, eager to learn, and looking to advance your career in a supportive and thriving environment, then you're in the right place!You'll be joining a small, office-based team renowned for its friendly and supportive atmosphere. We are on the lookout for an enthusiastic individual who is keen to learn about the business and take an active, proactive approach to their role. This position offers the chance to make a significant impact, work diligently, and reap the rewards of your efforts. What will you bring to this role? Location: Washington, with free on site parking Salary: £24,500 Working Hours: Monday to Thursday, 8:30 AM - 5:00 PM; Friday, 8:30 AM - 3:00 PM Holiday Entitlement: 20 days, increasing annually by one day, up to 25 days after 5 years, plus bank holidays Pension: Company pension with a 4% employer contribution Job Description: As Administrator, your primary role will be to provide comprehensive administrative support to the office and enhance customer satisfaction through effective order processing and meticulous inventory management. You will undertake various administrative and coordination tasks vital to the operational and sales functions of the company. Full in-house training will be provided, however previous experience in a similar role or industrial is highly beneficial. Key Responsibilities: Duties and responsibilities: Obtain day to day repeat orders from customers, and process using in-house system. Create shipping note to warehouse team and control shipment to fulfil customer's requirement. Communicate with customer account manager and/or warehouse, quality department to accomplish any requirements related to their order. Arrange dispatch and custom clearance, handle export documentation. Manage and control the deliveries to customers in the UK and overseas. Process sales invoice. Obtain orders and forecast from customers to control inventory. Create and send purchase orders to suppliers, and process purchase invoices. Communicate with customers when any anomalies are found to avoid future risks to our customers and company. Control shipping from suppliers, importing documents, inbound shipment and arrange receiving products with carrier and warehouse department. Avoid shortage, air freight, excess stock, and dead stock. Processing internally for customer's RFQ (Request for quotation), and support sales department to issue our RFQ to the suppliers. Create designated report related to sales and inside sales department to monitor key performance index. Actively communicate with customers, suppliers and other department to achieve our company goals. Answer the phone and e-mail, to take care of customers, suppliers, and freight forwarders. Essential Qualifications and Skills: Previous experience in administration, sales administration, or a related role. Excellent organisational and multitasking skills. Sharp attention to detail and a commitment to accuracy. Exceptional communication and interpersonal skills. Ability to thrive in a fast-paced, dynamic environment. Desirable Attributes: Knowledge of customs, freight, import and export procedures and documentation. Experience with inventory management systems. Proficiency in Microsoft Office Suite and familiarity with Exchequer and EDI systems. How to Apply: If you uphold the relevant skills and or industry experience, please submit your CV and a covering letter highlighting your suitability and experience. Join a company that values dedication and provides the tools for its team members to excel. Apply today and contribute to our continued leadership in the market! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.