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An established and growing property company are looking for a Property Administrator to join them on a permanent basis. The ideal candidate will be someone organised and self-motivated with excellent relationship building and administration skills. This is an office based role and the hours are 9am-6pm. Key Duties: Provide great customer service to landlords and protect their assets. Create good relationships with tenants. Manage routine maintenance issues and be able to trouble-shoot basic issues over the telephone/by email. Liaise with contractors and utility companies and arrange quotes and instruct works where necessary. Check and process invoices. Liaise between landlords and tenants. Ensure all compliance is up to date and legislation is followed. Ability to work well individually and within a team. Good verbal and written communication required. Good understanding of IT Key Skills: Excellent verbal and written communications skills. Excellent team player with the ability to work autonomously. Excellent IT skills with intermediate Microsoft Office ability. Previous experience in a similar position in estate agency or administration role is preferred TwentyFour Recruitment is an equal-opportunity employer. If your skill set and experience match the above ad then please apply today and if your CV is shortlisted a consultant will contact you to discuss the next stage of the recruitment process.
Our client is seeking a dedicated Conveyancing Legal Secretary to join the long-standing members of staff within the Residential Property Department, providing administrative support to the Firms Fee Earners and progressing client files under the direction of the Conveyancer. The Firm: Our client is a distinguished law firm, ranked in the Top 500 and holding numerous prestigious accreditations in recognition of their exceptional legal advice. With a rich history spanning two centuries, they have cultivated a strong and respected presence as a premier law firm in the Hertfordshire and London regions. Committed to progress, they are continually evolving and have a dedicated team of over 100 professionals. What will be expected from you? Client Service: Drafting letters and preparing reports To always provide a courteous and efficient service To ensure that work sent to clients and related parties is correctly prepared To ensure compliance in accordance with code of practice in the Solicitors Code of Conduct and Solicitors Accounts Rules To ensure complaints are reported to Senior members of staff Matters Administration: Maintaining control of the Conveyancer's caseload to ensure that standards of matter conduct, file management, administration, and accounting are maintained at all times. To be fully conversant with the firm's computer systems and follow IT instructions directly and through procedures tabs. To work in a tidy organised manner by reducing unseemly clutter and ensure files are relocated in the cabinets provided. Assist Conveyancer/s to bill all matters promptly and accurately; to maintain a justifiable and accurate level of work-in-progress; to pay and collect disbursements in accordance with professional and internal practice; to properly account for all client monies and effect transfers from client to office account when appropriate. Administrative: Assist Conveyancer/s with their sale, purchase and remortgage matters; to include: Ordering documents from the HM Land Registry and requesting title papers from lenders Preparing sale contract papers Ordering searches Requesting funds from clients and their lenders Assisting in the completion of matters Completing Stamp Duty Land Tax Returns and Land Registry applications Scheduling of Deeds Answer the telephone or meet clients who call into the office without an appointment on behalf of the Conveyancer, answering queries and taking messages where appropriate and making appropriate file notes Providing updates to and responding to enquiries from clients and agents, brokers, lenders and other parties' representatives. Opening and closing client files in accordance with standard procedures including performing on-line money laundering checks Maintain Conveyancer's diary and make appointments Organise internal and external meetings including meeting room bookings and if appropriate organising refreshments. Manage outgoing post and emails as required. Maintaining internal and client files to ensure they are up-to-date at all times. Collate work received from the outsourcing company including arranging necessary enclosures so that it is ready to send out Liaison with the Accounts Department as appropriate to ensure timely and accurate accounts administration, including receiving cheques, entering on file and passing to accounts Input onto case management/PMS client and potential client contact details Undertake administrative duties such as photocopying Administration associated with the archiving of files Create and maintain a tidy and well organised office environment. Work as part of a team, assisting with secretarial and telephone cover as required. The successful candidate can expect a competitive salary and a range of benefits, including flexible working and a generous holiday allowance. You will also have access to our state-of-the-art offices and the chance to work with a friendly and supportive team. Vacancy Reference Number: 36668 PLEASE CHECK YOUR EMAIL (INCLUDING SPAM FOLDER) FOR CONFIRMATION YOUR APPLICATION HAS BEEN RECEIVED. In accordance with The Conduct of Agencies and Businesses Regulations Act of 2003 - https://ukdsi/2003/0110483138