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Your new company Working for a renowned Higher Education Establishment in Leeds City Centre. We are seeking a dynamic and proactive individual to support the Deputy Chief Operating Officer (Deputy COO). Your new role As the PA to the Deputy COO, you will play a crucial role in supporting the efficient functioning of the Deputy COO's office. You'll be responsible for managing administrative tasks, coordinating communication, and ensuring seamless operations within a complex and dynamic environment. Key Responsibilities: Take overall responsibility for the Deputy COO's electronic diary. Assess priorities, proactively identify and resolve scheduling conflicts, and ensure optimal time management. Proactively gather information to brief the Deputy COO ahead of meetings. Navigate a complex workload to provide relevant insights and context. Facilitate effective communication between the Deputy COO and academic/administrative staff at all levels within the University. Engage with external organisations locally, regionally, nationally, and internationally. Assist in drafting external communications, presentations, reports, and formal university committee papers. Prepare agendas, take minutes, and follow up on action items for cross-university meetings. Provide briefings to the Deputy COO as needed Handle correspondence and enquiries on behalf of the Deputy COO, ensuring timely and appropriate responses. Undertake projects and initiatives on behalf of the Deputy COO, Chief Operating Officer's Executive Officer, or Business Support Manager. Contribute to service development and enhancing office processes and systems. Arrange travel, accommodation, venues, and catering as required Work collaboratively within a professional support team to consistently provide high-level support to the Deputy COO's. Provide backup support during peak workloads and colleagues' absence/annual leave. What you'll need to succeed Substantial experience of providing professional administrative support at a senior level, in the capacity of Personal Assistant, in a large and complex organisation; Substantial experience of proactive, complex electronic diary management; Excellent interpersonal and communication skills, both written and verbal, including the ability to communicate with people at all levels at an appropriate level, and establish and maintain effective working relationships; Excellent team working skills with the ability to work collaboratively and cooperatively with colleagues; The ability to prioritise your own workload and adapt flexibly to constantly changing demands, working under sustained pressure and to tight deadlines; Excellent attention to detail, including proofreading skills, with the ability to maintain a high level of accuracy; An ability to exercise a high degree of initiative with the ability to assume responsibility and take appropriate action in the absence of the Deputy Chief Operating Officer; Excellent digital literacy and IT skills and substantial experience of using Microsoft Office 365 tools for communication and collaboration on a daily basis, including Word, Teams, Outlook, Excel and PowerPoint What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Job Title: Legal Personal Assistant (Legal PA) TEMPORARY £20 PER HOUR Company: Our client is a reputable legal firm with a strong focus on legal excellence. We are currently seeking a skilled and experienced Legal PA to join our team on a temporary basis while we search for a permanent candidate. This role offers an opportunity to work closely with legal professionals and contribute to the smooth functioning of our legal department. Position Overview: As a Legal PA, you will play a crucial role in supporting our legal team. Your responsibilities will include diary management, administrative tasks, and assisting with various legal matters. The successful candidate must have prior legal PA experience, excellent organizational skills, and the ability to adapt to a dynamic work environment. Responsibilities: Diary Management: Efficiently manage the calendars of four key individuals, including the Group Legal Counsel. Coordinate meetings, appointments, and travel arrangements. Administrative Support: Handle general administrative duties, such as preparing documents, managing expenses, and creating PowerPoint presentations. Legal Background: Previous experience supporting legal professionals, ideally including work with a Director in a legal context. International Travel: Assist with travel arrangements, including booking flights, accommodations, and visas for international trips. Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Basic knowledge of legal terminology and processes is advantageous. Team Collaboration: Work closely with the Group Legal Counsel, Company Secretary, risk and compliance teams, and other legal professionals. Flexibility: Be available to work in the office five days a week during the initial training period. Afterward, adjust your schedule based on the needs of the team (minimum of three days a week). Qualifications: Prior experience as a Legal PA or similar role. Strong communication skills (both written and verbal). Ability to handle confidential information with discretion. Detail-oriented and well-organized. Enthusiastic team player willing to contribute to the success of the legal department. Benefits: Exposure to legal matters within a dynamic organization. Opportunity to work closely with legal professionals. Collaborative and supportive work environment. If you are a dedicated Legal PA with the necessary experience, we encourage you to apply for this temporary position. Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts. Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. The rules are simple: Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £200 of Gift vouchers of your choice. Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!! EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified. CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No: 4254114