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HR Administrator / Human Resources Administrative Assistant who is CIPD Level 3 qualified or studying towards your CIPD qualification with previous experience in a human resources administration role is required for a private independent hospital based in Newport, Wales. SALARY: £27,346 per annum LOCATION: Newport, Wales (100% Office Based) JOB TYPE: Full-Time, Permanent WORKING HOURS: 37.5 hours per week - Monday - Friday, 9:00 - 17:00 PLEASE NOTE: You will need to provide a Covering Letter with your CV explaining how your skills and experience meet the essential requirements listed below. JOB OVERVIEW We have a fantastic new job opportunity for a HR Administrator / Human Resources Administrative Assistantwho is CIPD Level 3 qualified or studying towards your CIPD qualification with previous experience in a human resources administration role. Working as the HR Administrator / Human Resources Administrative Assistant you will be responsible for providing a comprehensive and robust administrative support service for the HR department. As the HR Administrator / Human Resources Administrative Assistant you will support the HR department with recruitment including advertising, shortlisting, arranging (where appropriate) interviews, offer letters, contracts etc. APPLY TODAY If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review. DUTIES Your duties as a HR Administrator / Human Resources Administrative Assistant will include: To support the HR department with recruitment including advertising, shortlisting, arranging (where appropriate) interviews, offer letters, contracts etc Obtain, process and finalise pre-employment checks to include references, DBS checks and pre-employment health checks Manage the process from offer to induction for all new starters and to participate in induction organisation if required. Employment checks must be in accordance with hospital policy and HIW regulation to evidence safe recruiting in line with employment law, equalities legislation etc Organise and maintain all electronic staff records and databases Ensure any changes to employment are efficiently processed, such as resignations and changes to working hours/patterns etc Assist with on-boarding and off-boarding processes Support the HR team with organising meetings and taking minutes in relation to grievances, disciplinary issues etc Support the HR team with efficiently drafting, monitoring and filing HR documentation e.g. probationary reviews, staff appraisals, training request forms etc Support the HR team to maintain and keep up to date all relevant HR policies Provide basic advice on HR policies and procedures in the absence of the HR Associate/HR Manager Deal with all general staff queries efficiently, respecting discretion and confidentiality at all times Provide support on other administrative tasks such as training requests, reward and recognition, payroll, absence line/personnel mailbox monitoring, sickness recording and HR related projects Demonstrate a genuine commitment to provide excellent customer service whether to colleagues, patient's or external stakeholders Use internal and external HR software to manage staff, DBS, medical insurance and mandatory training information CANDIDATE REQUIREMENTS Essential CIPD Level 3 qualified or studying towards CIPD 5 GCSE's or above including Mathematics and English Previous relevant experience working in a Human Resources environment providing general administration support Excellent communication skills, both verbal and written Ability to work effectively and professionally with employees and managers at all levels Organised, able to prioritise workload and be able to work on own initiative as well as within a team. Ability to work under pressure and to tight deadlines High level of accuracy, and attention to detail Ability to take and provide accurate notes, minutes of meetings Understand data protection/ confidentiality element of the role and the necessity for this at all times from a documentation and staff relationship perspective Flexible, adaptable and willingness to learn and take on new tasks with ownership Approachable and objective team skills Positive outlook and attitude Ability to navigate the Microsoft Office Suite including Word, Excel, Access and Powerpoint Desirable Experience of using "in-house" HR software Knowledge of regulatory body (HIW) and requirements within this Previous experience in a Healthcare setting HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P12226 Full-time, Permanent Jobs, Careers and Vacancies. Find a new job and work in Newport, Wales. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
??????Are you an experienced administrator who is immediately available for work? Are you looking for an opportunity to kickstart your career in HR at a multinational firm and learn from a large team of experienced professionals? A legal firm in Liverpool City Centre is on the lookout for an HR Assistant to start immediately, on a 3 month fixed term basis. Job role: HR Assistant Employment type: 3 month Fixed Term Contract Hours: Monday to Friday, 09:00 - 17:00 (35 hours per week) Team: HR Operations Location: Liverpool City Centre Introduction to the role: Working as part of the HR Operations team, you will provide full HR administration support for approximately 1000 people including 185 partners and legal directors. As a HR Assistant you will be required to perform a number of regular and ad hoc tasks, whilst also being the main point of contact for employees in other areas of the business, ensuring the prompt resolution of queries and requests. Introduction to the team: As a HR Assistant, you will be part of a wider HR team that supports the firm in areas such as HR administration, employee relations, recruitment, learning and development, diversity and inclusion and reward. Led by the HR Director, the team is currently made up of 23 people, who strive to deliver a seamless service to all Partners and employees. Key responsibilities: Being the first point of contact for all HR queries Preparing offers of employment and contracts for new starters and variations (i.e. changes in employment details) for existing employees Undertaking pre-employment checks as part of the new starter process and preparations for the new starter induction Full administration of the leaver process, to include inputting on the system, liaising with the leaver and the team and advising the firm accordingly Advising payroll of monthly changes, new starters and leavers and any deductions required from salary Accurate inputting of data on the HR system, such as new starters, leavers, variations, holidays, absence and appraisal information Working with colleagues to identify patterns of sickness and report to the HR Advisors/Managers regarding matters of concern Completing all maternity/paternity administration and acting as a point of contact for employees on parental leave Sending exit surveys and reporting the results to managers Involvement in recruitment activity such as placing adverts, setting up interviews and carrying out interviews with the recruiting manager Assisting with the induction process Assisting in the implementation and improvement of HR systems and procedures Producing regular and ad hoc reports from the HR system Arranging payment of invoices Covering administration work of colleagues in their absence Involvement in ad-hoc HR projects as required What are we looking for: Previous experience of working in administration Competence in English, Maths and all Microsoft IT software Self-confident, assertive, organised and highly motivated A strong team player Ability to work well under pressure, prioritise, multi-task and ensure deadlines are met Proven experience of communicating effectively with a range of stakeholders Ability to operate in a busy environment Ability to use initiative, taking a proactive approach to working Ability to work with little supervision Aptitude to deal with people at all levels Excellent attention to detail and high accuracy Flexibility in approach