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Position: Helpdesk Co-Ordinator Location: Huntingdon Salary: £30,000 per annum Contract: 12 months Fixed Term Contract - Full time, Monday to Friday- 40 hours Helpdesk Co-Ordinator: Have you had previous experience in ensuring the planning and scheduling of planned maintenance and reactive works is maintained? Do you have experience using CMMS Systems? Is working in data input or data analysis something you're confident with? Are you a confident, well organised individual who can work to deadlines and has experience working in a similar role previously? Does working in a 12 month FTC be something that you'd be able to undertake? If you answer 'YES' to some of the above, then please get in touch with the smart10 recruitment team today... Job Purpose: This role will be part of the account based team and you will have support, training and access to our clients network. As a Helpdesk Planner Co-Ordinator you, will be responsible for ensuring the planning and scheduling of all planned maintenance and reactive works for their Huntingdon sites, including the liaison with end users and vendors to ensure all equipment and building infostructure is serviced/maintained in a timely manner. You will also be responsible for CMMS Reporting and Data Analysis to facilitate Asset Lifecycle Management and Management Reporting. Responsibilities: Ensure the CMMS Asset Register is maintained/updated. Ensure Scheduling of Planned Maintenance works with External vendors and End Users, Coordinating internal and external contractors and resources through the use of CMMS systems. Ensure that all remedial and reactive works are scheduled in line with KPI's. Obtain quotes for additional planned maintenance where necessary. Liaise with the end user to facilitate PPMs and reactive maintenance. Ensure all vendors are booked on to site using the designated Visitor Notification System. Maintain vendor asset lists to ensure correct Contract coverage/Cost. Ensure renewal quotes for Annual Maintenance Contracts are obtained. Raise purchase orders for all maintenance contracts, remedial works and spare parts as necessary. Daily up date of Helpdesk Reactive work orders. Maintain Asset Lifecycle Management for both FM and Scientific Assets across all UK sites. Provide CMMS data to support other departments. Engage in cross departmental projects. Support QA in internal/Sponsor Audits. Support to the Management Team to ensure all activities are completed Health, Safety Environmental Arrangements: To take reasonable care for the health and safety of themselves and of other persons who could be affected by their acts or omissions. To not interfere with any equipment provided for their safety. Dimensions: Occasional travel to other UK sites as necessary. Perform other job-related duties and projects as requested. Support Customer Service Manager and Helpdesk Functions. Number of direct reports: None Personal Experience/Qualifications/Skills: Good PC skills Experience of working in data input or data analysis Experience using CMMS Systems Team player, hard worker, good interpersonal skills, ability to communicate well Ability to work to deadlines. Ensure a professional conduct is maintained at all times, in line with our clients values. Please note that Smart10 Recruitment Group is serving as an employment agency/business for this opportunity. Your application will be thoroughly reviewed in comparison to other candidates, and if you are shortlisted, we will contact you directly soon. Smart10 is a multi-award-winning specialist recruitment consultancy, specialising in temporary, contract, and permanent placements across various business sectors. To stay updated and explore all our active job opportunities, we invite you to visit our website. Additionally, you can connect with us on Facebook and follow us on Instagram or our LinkedIn business page. For information regarding how we handle and store your data, please refer to Smart10's Privacy Policy.
Our client, a Leading Facilities Management organisation are currently on the search for a Facilities Deputy Helpdesk Supervisor to join their dynamic team in Plymouth. The Deputy Helpdesk Supervisor will managed scheduled an reactive work orders ensuring response and completion within required time frames. Key Accountabilities for the Facilities Helpdesk Administrator: Deputise for the Help Desk Supervisor Mentor the Hepdesk team Process Scheduled and reactive works from initial raising of jobs to completion and invoicing.Inputting of information onto the CAFM System. Maintain key relationships with colleagues, clients and Suppliers/ Contractors Assist in collation of Monthly Reports General Admin Tasks Attend Meetings as Requested The ideal candidate will be a experienced helpdesk administrator with excellent customer service abilities and experience of managing a CAFM System. You will have strong communication skills and be very organised. You will have an eye for detail and be able to work to deadlines. You will be a quick learner and have experience of supervising a team. In return, our client is offering a salary up to £29,184 per annum.
Job Reference: TS/PT/25-04/1150 Job Title: Helpdesk Administrator Location: Office Based Location: Glasgow Salary: £12026.67 Hours per week: Sunday 13:00 - 19:00, Monday & Tuesday 08:00 - 16:30 - 21 hours per week Business Overview Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates. Role Overview We are currently recruiting for a Helpdesk Administrator to join our passionate and driven team based at our Glasgow office. Benefits Informal hybrid/flexible working arrangements 25 days holiday bank holidays Free fruit in our offices Employee Referral Scheme (if you refer a successful candidate to one of our vacancies) Wide range of retail discounts Regular social and charity events are held in our offices Get involved in charity events in the local community Wellbeing Discounted gym membership Eye test £25 voucher and up to £100 towards glasses Join our Cycle to Work scheme via salary sacrifice Access to "CHROMA", our internal colleague-led diversity and inclusion community join a committee or take part in our D&I initiatives and events Access to internal Mental Health First Aiders Career development and recognition Immediate access to "Opportunity" our internal Learning and Development platform Required professional membership fees paid for Opportunity to win monthly Superstar Awards Long service awards Key Responsibilities: Raising and closing jobs for reactive and system work orders, booking in reactive and PPM tasks. Working in conjunction with Managers and Coordinators to ensure seamless management of the contract. Helpdesk cover to meet clients' needs. Filing, scanning, and tracking paperwork. Providing Administrative support to the Helpdesk Team. About You: Applicants must have the right to work in the UK Strong Customer service skills. Proven administration experience Experience working with the CAFM system is advantageous. Knowledge of Microsoft Office packages. Exceptional telephone manner. How to apply If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply! Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500! (T&Cs apply) https://b/form/f3343c912a8643b69cfdc89dc2bbba8f