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An exciting opportunity for a Team Administrator to join our Reading office in our Planning Team. Role Overview : We are seeking a new Administrator to support the Central Team based in our Reading office, to work alongside another Central Team administrator who is based in or Oxford office. The Team Administrators are key members of the team, working together to provide day to day administrative support for the Central Team. The candidate should be highly organised with previous experience working in a busy environment and be able to provide a high level of administrative assistance to the team. A self-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative. The successful candidate will be a good team player with good verbal, numerical and written communication skills, the ability to work under pressure and a willingness to learn. Team Overview : These teams sit within the wider national Savills Earth Division and are closely aligned with national Planning Division which are run by the same management team. We offer practical advice to support clients to develop strategies and working practices that turn sustainability targets and commitments into reality and embrace the change needed to improve the effects that property has on the planet. Savills have recently moved into new offices in Reading, at One Forbury Square, providing a market leading working environment for the successful candidate. Key Responsibilities : Billings & Expenses : Use of Microsoft Dynamics CRM to register and manage client contact details, input instruction details, raise fee invoices and issue to clients and assist our accounts team with obtaining payment. Production of resourcing time schedules for fee earners in Excel Billings updates, maintenance of billings schedules, reconciliation and analysis in Excel. Reconciliation of personal billings and business generation schedules in Excel Process expense claims for Directors (Concur system) Raising and managing PO numbers on My Purchasing for Suppliers, including Consultant invoices. Monitor aged debt report and assist with resolution Monitor disbursements General Responsibilities : Assist with preparation of reports/presentations/tenders production when required Update business development materials incl. brochures, CV's, case studies and website biographies. Printing/scanning/photocopying/binding/filing/archiving when required Internal and external event planning and business development meetings Answering telephone calls, taking messages and handling enquiries Assisting and escalating team IT issues/enquiries Responsible for ordering and maintaining team related equipment e.g. business cards. Liaise with other Administrators within the wider Division on an ongoing basis Keep up to date with any Company changes which require communication and actioning. New joiner administration/induction for new starters in accordance with induction guidelines. Assist with ISO and compliance Audits Working alongside others to ensure the team are up to date on latest HMRC regulations Terms of business, conflict checks. Creating and coordinating e-campaigns/marketing databases. Working with the Planning administrator in the Reading office to provide coordinated cover for the whole team, especially during periods of leave. Technical experience : Intermediate to advanced knowledge of the Microsoft Office suite Word, Excel, PowerPoint and Outlook. Skills and Knowledge : Proven administrative and organisational skills Excellent verbal and written communication skills - professional manner, with the ability to work effectively with individuals at all levels Proactive communicator, ensuring all office matters are cascaded promptly and clearly. Enthusiasm to do a high quality job at all times with attention to detail Good numerical skills Good time management skills Self-motivated with the ability to demonstrate reliability, flexibility and loyalty Enjoys working in a fast paced and busy environment, and able to work accurately and effectively under pressure. Ability to show initiative and provide a high level of service to clients and colleagues alike as well as managing expectations Willing to travel occasionally conferences, training etc. Personable team player Previous experience in a Team Administrative role or as a PA would be preferred Find out more about Savills offer Recruitment agencies Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid. Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
Are you looking to work for a unique company who is steeped in rich history but has a progressive and forward-thinking outlook? Working in the beautiful Devon Countryside surrounded by a supportive and positive team. We have an incredible opportunity for an Administrator to join this fast-paced and modern office where you will play an essential role supporting the team working on multiple projects where no one day is ever the same! Job Title: Team Administrator Location:?Outskirts of Exeter Hours:?Monday-Friday, 9am-5pm Salary: £25,000 plus package Benefits:?25 days holidays plus Bank Holidays, pension scheme, employee wellbeing programme, Health and Life Insurance, on site gym and personal trainer, weekly wellbeing hour, plus a friendly and beautiful working environment - unlike no other! The Company:?Based on stunning Grade One listed parkland, a long-established and reputable local business who work on a multitude of projects including property, agriculture, land, and rural estates. The Role:?The Administrator will work as part of the People and Efficiency Team to support the Estate in this next phase of exciting growth. Your role will be pivotal in enabling the Estate workforce to perform their roles effectively. As a key player in this dynamic team, you'll take charge of providing seamless administrative support, maintaining documents and databases, managing the Estate Apps, and offering invaluable PA assistance. Additionally, you will be instrumental in orchestrating events, managing internal and external communications, and curating corporate hospitality for meetings. Key Duties Being the first port of call for incoming calls Reception cover - welcoming visitors, answering telephone calls in a timely, friendly, professional and proficient manner, redirecting as appropriate Managing diaries and some PA duties Monitoring the meeting room calendars and room bookings, including organising hospitality Getting involved with social media and some marketing activities Filing and organising documents on in-house system Project support on an ad hoc basis Event support Dealing with the Estate communications and correspondence Processing Estate Applications Assisting with any administrative tasks the department may require About You Experience of working in administration in an office environment A good working level within Microsoft packages Self-motivated with a can do attitude Ability to work as part of a small team Excellent written and verbal communication skills Excellent accuracy and attention to detail Be highly organised Ambitious and career orientated This is a rare opportunity to become a key member of the team providing an essential support service to this friendly, passionate company. Although previous office administration experience is desirable, this client really acknowledges and values academia, so if you're looking for an opportunity to start your office career, or if you are looking for a new challenge within a happy, skilled workforce where you can add value, call us today! To Apply:?If you would like to know more, please don't delay in calling us today on , email or apply online. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.