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Job Title: Administrator Hourly rate: £11.94 per hour Working Hours: Monday to Friday 7am-4pm Location: Portbury (BS20) Your duties as an Administrator: Working within the Administration team daily Booking vehicles into site Data control General admin duties, following supervisor instructions To be successful as an Administrator, you'll bring some of the following experience with you: - Computer literate and confident using Microsoft Office packages. - Able to multitask - Able to meet tight deadlines - Good administration skills - Able to communicate at a high level both oral and written - Can do attitude The successful applicant will have the opportunity to grow and progress within this role, all you have to do is show your value and willingness to learn If you wish to apply or if you require further information please contact Gi Group . Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website.
An exciting opportunity for a Team Administrator to join our Reading office in our Planning Team. Role Overview : We are seeking a new Administrator to support the Central Team based in our Reading office, to work alongside another Central Team administrator who is based in or Oxford office. The Team Administrators are key members of the team, working together to provide day to day administrative support for the Central Team. The candidate should be highly organised with previous experience working in a busy environment and be able to provide a high level of administrative assistance to the team. A self-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative. The successful candidate will be a good team player with good verbal, numerical and written communication skills, the ability to work under pressure and a willingness to learn. Team Overview : These teams sit within the wider national Savills Earth Division and are closely aligned with national Planning Division which are run by the same management team. We offer practical advice to support clients to develop strategies and working practices that turn sustainability targets and commitments into reality and embrace the change needed to improve the effects that property has on the planet. Savills have recently moved into new offices in Reading, at One Forbury Square, providing a market leading working environment for the successful candidate. Key Responsibilities : Billings & Expenses : Use of Microsoft Dynamics CRM to register and manage client contact details, input instruction details, raise fee invoices and issue to clients and assist our accounts team with obtaining payment. Production of resourcing time schedules for fee earners in Excel Billings updates, maintenance of billings schedules, reconciliation and analysis in Excel. Reconciliation of personal billings and business generation schedules in Excel Process expense claims for Directors (Concur system) Raising and managing PO numbers on My Purchasing for Suppliers, including Consultant invoices. Monitor aged debt report and assist with resolution Monitor disbursements General Responsibilities : Assist with preparation of reports/presentations/tenders production when required Update business development materials incl. brochures, CV's, case studies and website biographies. Printing/scanning/photocopying/binding/filing/archiving when required Internal and external event planning and business development meetings Answering telephone calls, taking messages and handling enquiries Assisting and escalating team IT issues/enquiries Responsible for ordering and maintaining team related equipment e.g. business cards. Liaise with other Administrators within the wider Division on an ongoing basis Keep up to date with any Company changes which require communication and actioning. New joiner administration/induction for new starters in accordance with induction guidelines. Assist with ISO and compliance Audits Working alongside others to ensure the team are up to date on latest HMRC regulations Terms of business, conflict checks. Creating and coordinating e-campaigns/marketing databases. Working with the Planning administrator in the Reading office to provide coordinated cover for the whole team, especially during periods of leave. Technical experience : Intermediate to advanced knowledge of the Microsoft Office suite Word, Excel, PowerPoint and Outlook. Skills and Knowledge : Proven administrative and organisational skills Excellent verbal and written communication skills - professional manner, with the ability to work effectively with individuals at all levels Proactive communicator, ensuring all office matters are cascaded promptly and clearly. Enthusiasm to do a high quality job at all times with attention to detail Good numerical skills Good time management skills Self-motivated with the ability to demonstrate reliability, flexibility and loyalty Enjoys working in a fast paced and busy environment, and able to work accurately and effectively under pressure. Ability to show initiative and provide a high level of service to clients and colleagues alike as well as managing expectations Willing to travel occasionally conferences, training etc. Personable team player Previous experience in a Team Administrative role or as a PA would be preferred Find out more about Savills offer Recruitment agencies Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid. Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.