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Amazing new opportunity for a very well-established firm! One of our amazing clients in Sussex, who offer competitive salaries and amazing employee benefits, are on the lookout for a Float Legal Secretary to join their team in Haywards Heath! As a Float Legal Secretary, you will be an integral part of their administrative team, providing invaluable support to various legal departments. Your versatility and attention to detail will be crucial in ensuring the smooth and efficient functioning of their firm. You will have the opportunity to work closely with diverse practice areas, experiencing a fulfilling and rewarding career in the legal field. Key Responsibilities: Administrative Support: Provide comprehensive administrative assistance to lawyers and legal professionals within different practice areas. This includes word processing, filing, photocopying, and managing correspondence. Diary and Calendar Management: Efficiently manage schedules, appointments, and court dates for multiple attorneys, ensuring they are well-prepared for their meetings and hearings. Client Communication: Handle incoming calls and inquiries, delivering exceptional customer service to clients and other stakeholders. Document Management: Organize and maintain legal documents, ensuring they are up-to-date, easily accessible, and comply with the firm's document retention policies. Travel Arrangements: Coordinate travel arrangements and accommodation for attorneys attending out-of-town hearings or meetings. Time Recording: Accurately record and process billable hours and expenses for assigned attorneys. Case File Management: Assist in the preparation of legal documents, court forms, and bundles, collaborating closely with attorneys and paralegals. Team Support: Offer support to other members of the administrative team during busy periods, fostering a collaborative and positive work environment. Qualifications and Experience: Previous experience as a Legal Secretary or in an administrative role within a law firm Excellent organizational skills with the ability to multitask and prioritize effectively. Proficiency in Microsoft Office Suite and other legal software applications. Strong communication skills and a professional telephone manner. Detail-oriented with a high level of accuracy in data entry and document management. A proactive and adaptable approach, able to thrive in a fast-paced environment. As a Float Legal Secretary, you will have the opportunity to work across different practice areas, gaining valuable experience and developing a well-rounded skill set. Please apply for immediate consideration!
FLOAT TEAM ASSISTANT A global investment bank are seeking multiple Float Team Assistants to work on the trade floor on a temporary 12-month basis with the possibility to extend! This is an excellent opportunity for high performing individual who has strong calendar management experience and wants to work in a fast-paced, dynamic environment. FLOAT TEAM ASSISTANT ROLE: Extensive calendar management for large teams including MD-Partner level Coordinating and scheduling of meetings and calls Managing high volume of phone calls and emails, relaying information in a timely manner Coordinating room bookings for internal and external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including visa applications, international flights, car and hotel bookings Providing expense management and preparation Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries Providing phone and holiday coverage for colleagues Implementing divisional policies and providing guidance to their team FLOAT TEAM ASSISTANT ESSENTIALS: Must be willing to work 5 days in office 2 years of personal assistant experience or in a high volume diary management role Excellent communication skills and attention to detail Strong financial interest If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information . At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.