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Our client is seeking a team administrator to join a busy governance department at one of the most recognisable and iconic member's organisations in the country. This is a 15 month contract, remote apart from 2 days per month in the London office. Travel costs not expensible if London weighting is applied. London salary 29k Out of London salary 26k (travel expensese covered) Please note, the successful candidate will have advanced MS excel skills (v-lookups) and have worked in a similar PA/EA/Secretarial role. Duties: Diary management - particularly arranging committee meetings. Facilitating online meetings (Microsoft Teams). Preparing meeting agendas. Collating and publishing meeting packs on our digital platform (Convene). Managing user accounts on Convene and addressing technical issues (e.g., expired passwords), liaising with Convene support as necessary Creating a user guide for Convene. Taking meeting minutes. Keeping a central log of decisions and actions and following-up with action-owners. Populating the forward agenda planner to include both standing items and follow-up items. Electronic filing of meeting papers (Microsoft Teams). Supporting the Elections Officer in administering regional and chapter elections. Supporting the administration of the Annual General Meeting (AGM). Creating presentations for the AGM. Liaising with IT and AV support services as necessary. Answering routine queries from committee members and others. Processing supplier invoices relating to the department. Processing committee member expenses. Any other work as directed by the line manager.
Job Title: Events Administrator- Maternity Cover Location: Moira- Co. Down Salary and Benefits: Salary- £26k- £28k - will depend on level of experience Employment Type- Maternity Contract (Full time hours) with 1 day WFH- must be flexible with hours when attending events. Starting May 2024. Hours - 9am-5pm The Right Client- Nominate Recruitment are thrilled to be partnering with a successful events & publication company based in Moira who are looking for an Events Assistant. The Right role: Planning of all events including managing operations on-the-day; Speaker liaison including organising travel and accommodation; Exhibition sales and bookings for events; Managing relationships with event sponsors and other commercial partners; Identifying and securing speakers for conferences; Researching relevant and high quality conference content and production of conference websites and brochures; Designing and executing marketing campaigns for events and publications including all digital marketing; Maintaining/researching and updating company databases and contact lists; Supporting editorial staff in researching, fact-checking and proof-reading content for publications. The Right Fit: Have strong oral and written communication skills; At least 1-2 years' experience in a similar role Be well organised with a professional and engaging manner; Ability to work accurately and reliably under pressure and to tight deadlines; Have the ability to work on their own initiative and multi-task. Driving licence and access to own transport is essential for this role. Events/conference attendance will be required, which will include occasional overnight stays along with early morning starts and late evenings.
Company: Festival Republic Department: Finance Location: Farringdon, London Reports to: Festival Payments Coordinator Contract type: Fixed term contract, expected duration, 6 months. Full-time, 40 hours with flexibility for additional hours in the evening and weekends when required Role Description We are the UK's largest festival and event promoter. The team organises festivals including Reading and Leeds, Latitude, Wilderness, Wireless, Electric Picnic, and concerts at Finsbury Park and Crystal Palace Park. As a Finance and Administration Assistant for Festival Republic, you will gain invaluable opportunities to build on your existing finance/administration experience as you work closely with the Promoters, Accounts Payable, Banking and Operations teams to ensure Artist contracts, payments, and Credit Cards are processed accurately and on time. Who you are Competencies / Skills / Knowledge / Experience Experience of working in a finance department Strong organisational, numeracy and Excel skills Confident in your communication skills with good commercial awareness Behaviours The following attributes determine how the role will be carried out and are required to be a success Enthusiasm and ability to work independently in a fast-paced, growing organisation Hard working Pro-active approach to problem solving Great attention to detail and passionate about getting it right first time Committed to getting the job done and delivering to agreed deadlines What the role includes Purchase invoice authorisation Ensure timely payment of purchase invoices Assisting with Artist payments, including contract reviews Credit Card spend analysis and submission for FR Corporate Cards Raise sales invoices Credit Control Cash book requests Dealing with supplier queries Processing accurate expenses for production and licensing colleagues Assist with the accurate management of festival P&Ls Equal Opportunities We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities. The Company Festival Republic is part of Live Nation Entertainment which is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.
We have an exciting opportunity to work within higher education as an Events Assistant. Role: Events Assistant Duration: currently 3 months Based: This role is based in Kingston upon Thames Rate: £13.12 This role will be 100% campus based during induction and training. Once this has been completed hybrid hours will be offered. Job description: The team's primary objectives are to recruit to target and position the University as a centre of civic importance through the management of high-quality university, community and student centre events and graduations. In order to accomplish this, the role will be responsible for: Assisting with the delivery of University events and projects, working to an agreed action plan, ensuring tasks and activities are completed on time and progress maintained. Organising logistics (including room bookings, catering, IT and AV, signage etc.), building positive relationships with University colleagues and internal/external suppliers, so that events run smoothly and efficiently on the day. Supporting event days by assisting with the event set up and break down, arrival and registration processes and dealing with queries from attendees, so that all participants have a positive experience. Administering email inboxes ensuring appropriate actions are taken in a timely manner and excellent customer care provided at all times. Using SITS and other appropriate IT systems and databases for the effective administration of events, ticket sales and monitoring of registrants. Supporting marketing recruitment and communications activities, so that events are effectively promoted, key messages disseminated, and awareness and attendance increases. Contributing to post-event evaluations and implementing improvements, resulting in continuous review and improvement to University events. If you would like top hear more about this role, please apply and we will contact all short listed candidates. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.