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Our client is seeking a Legal Secretary to assist them with the day to day running of cases within their Family & Private Client department. The successful candidate will be capable of providing strong administrative support within a legal practice. Company Benefits: Private healthcare 25 days holiday Life insurance Key Responsibilities: Answering the phone Greeting clients Scanning and filing documents Preparing file opening, including client care documents Closing and archiving files Processing payment request forms Drafting of simple letters and dictation of audio files Data input Carrying out ad hoc tasks for fee earners, including preparing sales packs, downloading official copies, tracking changes to documents, drafting HMRC forms and preparing bills Experience and Skills Requirements: Excellent time management skills Experience working within an office environment Experience of family, private client and/or property law would be advantageous Commitment to client care and providing high levels of service Strong attention to detail, including punctuation, spelling and formatting in accordance with company standards Good IT skills, including experience with Microsoft Office programmes Awareness of the legal market If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Our client based in Leatherhead is seeking a diligent Legal Secretary to provide support in the Residential & Property department. The right candidate will be expected to use a high degree of self-management and initiative. This role is full time and office based. Key Responsibilities: To work for a team of solicitors/fee earners in conjunction with other support staff. Prepare correspondence and documents through audiotyping and word processing. Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual. Prepare mail and enclosures for dispatch. Arrange for all copying to be done, in person if an Office Assistant is not available to undertake the task. Make appointments, arrange meetings and maintain an up-to-date diary for fee earners. Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting. Provide refreshments when asked to do so. Provide support to other secretaries as required. Provide guidance to junior and temporary secretaries when required to do so. Attend to clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care. Undertake any specific training when required to do so and overall to have a responsibility towards self-development Undertake on-line form filling requirements Operate the firm's case management system Maintain or improve on the current standards of document presentation Consider improvements to the efficiency of the department. Experience and Skills Requirements: Secretarial qualifications with excellent typing speed Minimum of 2 years' experience as a Legal Secretary Advanced IT skills in relevant packages Keeps up with fee earners' work production High accuracy levels Communicates professionally with clients both on the telephone and personally Provides good customer care Demonstrates a pro-active approach to work and clients Progresses client matters without supervision and in the absence of fee-earners Takes on other tasks Demonstrates clear commitment to the Firm and a genuine interest in legal work Has a good attendance record year on year Demonstrates a positive attitude. If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.