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Are you an experienced PA/Administrator who has worked within the professional services environment previously? Our fantastic client is seeking a Client Services Executive to join their expanding team. The purpose of this role is to support internal and external clients. The Client Services Executive position involves: Making sure all client related correspondence is received Taking an active role in relationship management and client care Client Services Executive Entering and ensure accuracy of client information on the specific systems Coordinating the appropriate support for specific client projects Diary management and coordination and making sure meeting arrangements are notified Taking responsibility for room booking and meeting coordination including confirmation of attendees, arranging relevant technology, refreshments Making sure travel bookings are completed Setting up processes for Partners, fee earners and client Supporting Partners, fee earners and the Business Development and Marketing teams Communicating with external clients both independently and upon instructions Arranging client meetings and ensure efficient responses to written and verbal client queries Monitor and track all tasks and prioritise accordingly Providing the relevant information in advance Arranging for photocopying, scanning, printing and filing to be carried out by the team To be considered for the Client Services Executive position will: Have previously worked within Legal Maintain advanced knowledge and experience of using software including all Microsoft Office packages Have excellent verbal and written communications skills Provide a fantastic work ethic Maintain good interpersonal skills with the ability to adapt when required Be able to work both independently and as part of a team Maintain excellent attention to detail and deliver work with accuracy Please apply for further information and the chance to be considered for this fantastic opportunity! In return my client offers outstanding benefits and a lovely office setting.
AJ Chambers represents a highly supportive International Law Firm based in Guildford who are seeking a Legal PA. This is a float PA position, giving you exposure to different areas of law and a wide range of Partners and Fee Earners. Roles and Responsibilities: Project Co-ordination Distribute and co-ordinate appropriate support for specific client projects Set up processes for client matters through liaison with Partners, Fee Earners and client contacts Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks Identify and act upon process improvements across the team to enhance both internal and external client services Client Relationship Management Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner Take an active role in relationship management and client care Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction Communicate with external clients both independently and upon instructions from Partners and Fee Earners Arrange client meetings and ensure efficient responses to written and verbal client queries Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly Communication Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner Liaise with relevant Business Resource teams on behalf of Partners and Fee Earners Liaise with the Client Service Lead over planned absences, arranging cover as necessary and communicating this to the relevant Partners and Fee Earners Financial Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts Process invoices and expenses on the online system, currently Chrome Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach Produce standard financial and time reports through the system Administrative Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner Monitor and track all tasks and prioritise accordingly Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering Ensure travel bookings are completed and that relevant information is submitted and communicated in advance Arrange for the photocopying, scanning, printing and filing to be carried out by the team Arrange for files to be opened, closed and maintained Supervise Client Services Administrators' record keeping and general filing tasks Use effective systems to ensure both short and long term tasks are completed within required timescales Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles Other duties and responsibilities Assisting other members of the team, both proactively and at the request of the Client Services Lead Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods) Short dictations and basic amendments and document updates Conflict searches, file opening and risk assessment forms Drafting letters of engagement Updating and maintaining integrity of information held in Outlook, InterAction and 3E Minor document production amendments and assistance Working effectively with other legal and Business Resource teams as required Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager Person specification A Client Services Executive has the responsibility to ensure that their skill set is up to date and they are familiar with our Firm's Teams, key individuals, clients, internal systems and procedures. This will ensure that the Client Services Executive is able to carry out the role effectively and where appropriate, discuss any training requirements with the Client Services Lead If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers.