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We are seeking an Administrative Assistant to provide efficient and effective clerical, typing, and database support to our Children and Family Services. The ideal candidate will be a key point of contact for the public, staff, elected members, and partnership agencies, demonstrating flexibility, a willingness to assist colleagues, and prioritising cooperation and support within the team. Day to Day of the role: Accurately enter data onto database systems, maintain logs, and ensure qualitative data entry. Type various reports, correspondence, and documents, prioritising tasks effectively. Maintain appointment diaries, arrange meetings, book rooms, and uphold filing systems. Liaise with field staff and linked institutions to distribute necessary information. Handle incoming and outgoing mail, calls, and emails, and perform clerical tasks such as filing, photocopying, and shredding. Organise and administer service and training events, attend meetings, and take minutes when necessary. Maintain stationery supplies, process orders, and check deliveries using I-procurement. Manage IT/telephone/mobile support and maintain an inventory of ICT equipment and resources. Process referrals and liaise with teams, departments, or agencies as required. Maintain an imprest account under supervision and assist in processing invoices. Provide cover on a duty rota for generic email boxes and administrative tasks. Collate and record statistical information, complete returns, and maintain records. Monitor staff sickness absence, leave returns, mileage, and maintain a resource library. Assist with cover arrangements for colleagues, including occasional cover for other office bases. Required Skills & Qualifications: Proven clerical and administrative experience. Proficiency in data entry and database management. Strong typing skills and familiarity with word processing and database systems. Excellent organisational skills and the ability to manage multiple tasks. Effective communication skills for liaising with various stakeholders. Experience in minute-taking and event organisation. Competence in using I-procurement and managing office supplies. Ability to maintain accurate financial records and process invoices. Proficiency in Microsoft Office Suite and other relevant software. A team player with a flexible approach to work. To apply for the Administrative Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in supporting Children and Family Services.
Our well established client is seeking a Secretary/Administration Assistant to provide support to their busy Commercial Property team in Cardiff. You'll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people - each chosen for their industry knowledge and passion for their field. They want to help you to reach your full potential, love the work you do and deliver the best results for your clients. They work flexibly and you'll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service. Day to day, you'll be successful in this role by: This role will give you the opportunity to support our busy Commercial Property team, enabling them to work efficiently and effectively, with support from our team of experienced secretaries across the Commercial Property division. Their Commercial Property team advises on all aspects of the commercial property life cycle, with this role having a specific focus on large-scale projects. Your regular duties will include: Collating information including title, planning and management company documentation Undertaking conveyancing searches and assisting in extracting information from these Assisting in managing online data rooms Liaising with indemnity insurers/brokers to obtain title indemnity insurance policies Obtaining information from landlords and management companies Preparing and submitting SDLT/LTT returns, Paying SDLT to HMRC/LTT to WRA within required timeframes, Preparing and submitting Land Registry applications, Quality checking completed Land Registry applications Applying excellent levels of attention to detail, Monitoring and managing email traffic, Producing and amending documents, Drafting simple letters and emails, Opening and closing and archiving client files, Undertaking anti-money laundering checks, Running conflict checks, Submitting expenses claims Ensuring documents and e-filing are stored correctly, Arranging payments in and out and transfers between accounts, Dealing with general correspondence. You may also be asked to undertake ad hoc tasks by your team as required. These may include: Sorting, screening, and prioritising incoming and outgoing post Scanning and photocopying Copy typing, emails, memos and creating and updating of Excel spreadsheets Dealing with general enquiries over the phone and email It is an integral part of this role that you comply with information security and all firm policies and procedures. This role is right for you if: You will have: Previous experience working in an office environment Solid levels of academic achievement Effective communication skills, both written and verbal High levels of attention to detail Experience working to deadlines A flexible approach to your work Strong organisational skills Previous experience in using MS Excel We expect you to be someone who takes pride in your work and in providing a first-class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all your work. To apply please send your CV to Kim Peterson as directed