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Closing Date: 22nd MayLocation: Nottingham, Full-TimeContract: PermanentRecruitment Partner: Frankie McCallister-LyasAbout the role:You will provide proactive, efficient administration and organisational support to the Boots UK Chief Marketing Officer and one of their direct SLT.Through the use of exceptional planning and prioritisation, the role will effectively and efficiently support IUR leaders to deliver their business priorities. The role is fundamental as it creates the space and time for our leaders to focus on our people and deliver for the business.Key Responsibilities: Complex diary management and meeting organisation, ensuring meetings are arranged according to business priorities, adapting calendars to accommodate urgent and last-minute requests To be the first point of contact on behalf of the executive member for stakeholders across the business Be prepared to deal with sensitive information and maintain the highest levels of confidentiality, including potential non-disclosure programmes Provide general admin support e.g. meeting, travel and accommodation arrangements delivering the most cost effective and efficient solution, maintaining effective electronic personnel filing to support business processes such as Performance, People and Payroll and system changes such as onboarding and leavers, salary changes, annual leave tracking Work as a team with other EAs/PAs to ensure cover for holidays and absence, including an expectation to cover the EAs to SVPs Provide support to produce documents and presentations for key meetings as and when required To respond to queries from other parts of the business and external organisations, liaising with colleagues at all levels Contribute to the efficient and effective running of the Senior Leadership Team on behalf of the ExecutiveWhat you'll need to have: Extensive experience as an EA or PA within a large corporate business First class organisational and diary management skills, with a love for structure High levels of flexibility and adaptability Our benefits Boots Retirement Savings PlanDiscretionary annual bonusGenerous employee discountsEnhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a childFlexible benefits scheme including holiday buying, discounted gym membership, life assurance, activity passes and more.Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme. We have a great range of benefits in addition to the above that offer flexibility to suit you - find out more at rewards. Please note, any salary estimates given on third-party sites are not provided or endorsed by Boots and may not be accurate. Why Boots At Boots, we foster a working environment where consideration and inclusivity help everyone to be themselves and reach their full potential. We are proud to be an equal opportunity employer, passionate about embracing the diversity of our colleagues and providing a positive and inclusive working environment for all. As the heart of everything we do at Boots, it's with you, we change for the better.What's nextIf your application is successful, our in-house recruitment team will be in touch to arrange an interview and to answer any initial questions you have. If you have not been successful on this occasion, you'll be notified by email.Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.#LI-Onsite
The Personal Assistant will provide a proactive, efficient, and high-quality service to the Chief Executive's Office and the Board of Directors. This will involve working closely with the Operations, Governance & Compliance Manager as well as the wider administration team to support companywide functions, with a focus on good governance. Client Details Our client is a respected authority in the Public Sector. Description Provide high level intuitive executive support to the Chief Executive Officer; Actively manage the Executive's diary and email. Where necessary, action emails and provide support to the CEO to execute workload. Forward plan the Executive's time to ensure adequate time is allocated for delivery and review of any upcoming key priorities. Planning and scheduling meetings, calls and teleconferences; ensuring relevant information is accessible electronically; including contact details and directions as well as arranging travel between meetings. Actively delegate lower level or overflow administrative tasks to the administration team. Provide high level executive support to actively stay across all Board and Board sub-committee meetings. Responsible for the preparation of first draft Board packs Manage the ELT Action register and minute all ELT meetings. Actively contribute to the success of the wider team, including providing a leave back-up for the other Personal Assistant. Support the delivery of key projects, where required. Attend key meetings both virtually and in person to provide high level, discrete executive support. Process purchase cards and expenses relating to the ELT and Board directors' travel, accommodation, meetings, events and other relevant activities, or delegate to administrative team as required. Take ownership of any other related activities or projects as may be determined from time to time by the Operations, Governance & Compliance Manager or CEO. Maintain key relationships with direct reports of the CEO and ELT to ensure critical issues are communicated in a timely manner and brought to the attention of the executive. Profile Extensive experience supporting a senior level Executive. Experience preparing detailed Board or Governance papers. Experience managing a large workload within competing priorities and short deadlines. Demonstrable track record of performance to a high standard in similar organisations. Ability to operate with integrity and maintain total discretion. Excellent time management, organisational skills and ability to work to tight deadlines and effectively prioritise workload. Outstanding minute takings skills and the ability to manage a relationship with the Board of Directors. Excellent interpersonal and verbal and written communication skills. High level of enthusiasm and drive and ability to work on own initiative. Forward thinking with consistent approach, maintaining, and following through on tasks. Excellent IT skills including proficiency in all Microsoft Office packages. Job Offer An annual salary ranging from £41,000 to £45,000pa DOE. Opportunity to make a significant impact within the Public Sector. Fantastic benefits including generous holiday leave. Opportunity for home working, requirement to go into the office on occasions We encourage all candidates who are passionate about sustainability and have the required skills to apply for this exciting opportunity in the Public Sector.