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Ideas People Trust We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We work with the companies that are Britain's economic engine ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy and directly advise the owners and management teams leading them. We'll broaden your horizons Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you'll enjoy a friendly and supportive environment and plenty of variety to keep you on your toes. Want to play your part in our international operation? We'll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships. You'll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO's partners to help businesses effectively. You'll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with. Principal Responsibilities These responsibilities cover the key coordination tasks required to support audited entities and audit teams. Assisting with onboarding and project acceptance in line with anti-money laundering regulations. Project coordination of core tasks including liaison with Shared Service Centres. Drafting and coordination of audit related correspondence. Coordination of key meetings for the audit teams including review time. Coordination of international and group reporting (where applicable). Liaising with audited entities as first point of contact on non-technical queries. Coordination of web based project coordination tool. Stocktake coordination (sector specific). Coordination of statutory searches (where applicable). Coordination and management of third party audit confirmations. Maintain relevant audit file documentation. Manage adhoc task allocations and multiple shared inboxes. Oversee elements of billing for projects, raising any concerns and issues with the relevant manager or partner. Alongside timetables and portals, ensure diary entries are processed efficiently and proactively. Propose solutions to conflicting requests by using initiative and resourcefulness. Time management Ensures that status is reported back on a timely basis without need for prompting, highlighting any issues and warn if deadline cannot be reached. Know when to ask others for help and give clear, concise instructions and checks they have been understood. Uses judgement to determine the best use of resources. Provides support as needed and checks that deadlines are achieved. Technical Skills Ideally a degree or equivalent work experience Proven experience as either in supporting projects and or in a strong administrator role Proven experience of effective diary management Advanced level in Word, Excel, PowerPoint and Outlook GCSE English and Maths (or equivalent) Skills and Personal Qualities Proactive and takes personal responsibility for tasks and action Strong time management skills, ability to consistently deliver in demanding and changing environments Very strong organisation skill Ability to work independently Strong attention to detail Good communication skills verbal and written Forward thinking and anticipates requirements. Takes ownership of issues, either finding a solution or seeking advice where necessary. Has the confidence to be proactive and complete matters arising before being instructed to do so. Communicates face to face as much as possible rather than via email. Able to demonstrate delivery of high quality work Actively contributes to team activities and communications You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to our business. We're committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand. At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value and satisfying experiences at work, so we've invested in state-of-the-art collaboration spaces in our offices. BDO's people represent a wealth of knowledge and expertise, and we'll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you'll never stop learning at BDO. We're looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we w
Ideas People Trust We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We work with the companies that are Britain's economic engine ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams that lead them. We'll broaden your horizons Our greatest asset is our people, so our HR team focus on ensuring we are all reaching our potential. They use their specialist expertise to help us attract great talent, enable our employees to succeed and inspire a unified culture of development across our firm. By playing a role in the recruitment and management of our people, they help change lives and influence the future of BDO. Join a driven and passionate team where you can be yourself, while also helping your colleagues to achieve their ambitions. We'll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships. You'll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO's partners to help businesses effectively. You'll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with. The role of Senior HR Services Manager is to ensure delivery of HR Services activities in accordance with governance, process compliance, relevant policies and agreed service level agreements. This role leads the HR Services Team which is a team of 11 including a HR Services Assistant Manager, 2 HR Advisors and 8 HR Services Coordinators who are predominantly based in the BDO Gatwick office.? HR Services are responsible for all HR related administration supporting the full employee lifecycle. In this busy and rewarding role you'll: Be the subject matter expert in BDO HR policy, processes and relevant legislation as it relates to HR Services Keep up to date with legislative changes and how these relate to the HR Services function in collaboration with ER colleagues Have oversight and overall accountability for HR Services processes that have migrated to the Shared Service Centre for delivery. Be accountable for data integrity in the HR systems Leverage the subject matter experts across the HR function and key stakeholders in the business to identify and leverage these opportunities. Build and maintain relationships with key stakeholders including Partners Continually seek ways in which operational efficiency can be achieved through technology enablement and ways of working adaptation.? Improve the quality and effectiveness of the HR Services team Create an environment where team members are encouraged to share new ideas, learn from mistakes and are supportive of each other's strengths and development needs Be the escalation for HR Services Assistant Manager and team members for guidance and advice Manage function within agreed financial budget Manage Service Level Agreements for all HR transactional services and value add to the business can be quantified Vendor manage outsourced HR services activities You'll be someone with: A relevant degree / professional qualification (CiPD qualification preferred) Evidence of leading and delivering change within an HR Services function Proven experience of owning, designing, developing and implementing HR Services governance, processes and procedures, preferably within a professional services firm Knowledge of legal matters as they relate to HR and HR Services function Proven experience of HR systems; preferably Workday and ServiceNow A high level of personal commitment to task completion, with the ability to prioritise Project management experience gained through relevant project implementation(s) desirable The ability and confidence to offer appropriate constructive challenge across all organisational levels Systems experience with an ability to make commercially based recommendations on the basis of MI Excellent influencing and communication skills with a logical and pragmatic style The Ability to coach, develop, motivate and manage people You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to the business. We're committed to agile working, and we offer every colleague the opportunity to work in ways that suit you, your teams, and the task at hand. At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value for the companies we work with and satisfying experiences for our colleagues, so we've invested in state-of-the-art collaboration spaces in our offices. BDO's people represent a wealth of knowledge and expertise, and we'll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you'll never stop learning at BDO. We're looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions We've got a clear purpose, and we're confident in our future, because we're ad
Ideas People Trust We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We work with the companies that are Britain's economic engine ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams that lead them. We'll broaden your horizons Working with every department at BDO, our Finance team helps us meet relevant legal requirements that ensure our firm operates effectively in a tightly-regulated field. They implement strategies that help us innovate like combining new technology with traditional financial processes to make us even more digital. As part of this friendly team, you'll enjoy flexible hours and have opportunities to take responsibility for the delivery of quality work. With your colleagues behind you, you'll embrace change, new ideas and have an impact on the future of our firm. We'll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships. You'll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO's partners to help businesses effectively. You'll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with. The purpose of this role is to provide high quality financial support to our PMD and SSC community, whilst actively ensuring that all infrastructure cost actuals, budgets and forecasts are accurate and reported in a timely manner. In this challenging and rewarding role you'll also: Maintain accounting schedules that result in accurate journal postings. Understand variances to Budget and Prior Year ahead of month end close. Provide accurate, timely management reporting at the appropriate level of detail, ensuring these reports reach all key stakeholders. Prepare allocated balance sheet reconciliations including firm wide accruals and prepayments, accurately and on time, capturing and communicating risks and opportunities to appropriate stakeholders. Be the first point of contact and key business partner to the SSC business. Be responsible for the accurate and timely posting of the SSC Recharge mechanism. Attend monthly LT meetingsfor PMD's as directed by the PMD Management Accounts Manager to present financial results, highlight variances and discuss future risks and opportunities. Support the PMD's in their preparation of annual budgets and half year forecasts. Assist in the implementation of key financial and reporting processes where necessary. Establish, maintain and post month end journals. Perform other ad-hoc financial work as required. Assist with basic day-to-day related queries from the business. You'll be someone with: Actively studying towards ACCA qualification or equivalent. Proven experience in a similar accounts function. Analytical and numerical ability - able to analyse and interpret data. Excellent planning and organising skills - able to manage multiple tasks effectively. The ability to prioritise own workload to meet business needs. Experience with explaining financial information to people with less accounting knowledge. Attention to detail when producing data, reports, or other analysis. You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to the business. We're committed to agile working, and we offer every colleague the opportunity to work in ways that suit you, your teams, and the task at hand. At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value for the companies we work with and satisfying experiences for our colleagues, so we've invested in state-of-the-art collaboration spaces in our offices. BDO's people represent a wealth of knowledge and expertise, and we'll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you'll never stop learning at BDO. We're looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions We've got a clear purpose, and we're confident in our future, because we're adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better. #LI-JB1 #RD-JB1 #TJ-JB1