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As OCU continues it substantial growth we are looking for a Business Administrator based in Borehamwood The Business Administrator provides essential administrative support to the commercial department of projects. This role involves assisting with various tasks related to contract management, procurement, financial administration, and documentation control to ensure the smooth operation of construction projects. Responsibilities Assist in the preparation, review, and management of construction contracts, subcontracts, and change orders. Maintain accurate and up-to-date contract documentation, including contract files, correspondence, and amendments. Assist in tracking contract milestones, deliverables, and obligations to ensure compliance and mitigate risks. Support procurement activities, such as soliciting bids, evaluating proposals, and preparing contract documents for suppliers and subcontractors. Maintain supplier and subcontractor databases, including contact information, qualifications, and performance records. Coordinate with procurement and logistics teams to ensure timely delivery of materials and equipment to construction sites. Assist in monitoring project budgets, costs, and expenditures, and maintain accurate records of project-related expenses. Assist in preparing financial reports, invoices, and payment applications for clients, subcontractors, and suppliers. Verify and reconcile project-related invoices, purchase orders, and expenses. Organize and maintain commercial documents and records, ensuring accuracy, completeness, and compliance with regulatory requirements. Assist in ensuring compliance with relevant regulations, standards, and contractual obligations. Support audits and assessments by internal and external stakeholders, providing documentation and information as required. Serve as a point of contact for internal and external stakeholders, providing administrative support and responding to inquiries in a timely and professional manner. Coordinate meetings, conference calls, and site visits, and prepare meeting agendas, minutes, and other documentation as required. Assist in distributing project-related communications and updates to stakeholders. Skills & Experience High school diploma or equivalent; additional education or certification in business administration, construction management, or related field is advantageous. Previous experience in an administrative or support role within the construction industry is preferred. Strong organisational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Excellent communication, interpersonal, and teamwork skills, with the ability to collaborate effectively with cross-functional teams and external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software. Attention to detail, accuracy, and confidentiality in handling sensitive commercial information. Knowledge of construction contracts, procurement processes, and commercial terms and conditions is beneficial. Company Information Established in 1994, OCU Group is one of the fastest growing utility engineering contractors in the UK, with a long successful track record in delivering customer-focused civil engineering solutions. Working directly with many of the country's leading blue-chip power, water, telecoms, and rail clients, we are looking for the very best talent to join our growing team. We pride ourselves on empowering our employees and offering opportunities for them to take control of their own personal development and career progression in a supportive environment. We believe that being successful is a choice. We choose to be successful. We are OCU, 'One Company United'. We celebrate difference and appreciate diverse backgrounds. We encourage everyone who join us to be themselves at work and create inclusive teams in our workplace.
Administration Manager £35-40k ( yearly bonus) Uxbridge I am excited to promote this wonderful local opportunity. My client a successful SME organisation is now seeking a hands on and adaptable Administration Manager to replace a long standing employee who will be retiring in early July- a start date of 8th July is expected. Working in this great team of 5, benefits include hybrid working (2 days at home) Yearly bonus paid in December as well as support with medical and dental care payments. As this is small team and they are busy the successful candidate will be a brilliant administrator who has a finite eye for detail. You will be extremely organised and thorough and understand what its like to work within a fluid work environment where everyone supports each other. Working hours are Monday to Friday 8.30- 5pm. Duties Arranging, booking and confirming all client service calls Managing invoices and PO's Creating quotations for sub-contractors Work with the Office Manager to re new supplier agreements and documentation. HR support- checking RTW, DBS checks, liaison with the Home Office, upkeep of staffing portal, HR administration. Extensive liaison with sub-contractors and clients Managing client portals Fleet administration. Ordering office supplies Managing client requests Sage - training given if needed Skills needed A solid Admin background. Finite attention to detail Logical and thorough Superb communications skills Sub-contractor liaison helpful but not essential Strong MS Office If you are an experienced administrator with meticulous attention to detail and excellent organisational skills, this could be the perfect opportunity for you to join a supportive and dynamic team. Don't miss out on this chance to contribute to the success of a thriving SME business. Apply now to take the next step in your career journey! What you need to do now If you're interested in this role please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications we are currently receiving, if we have not contacted you within 48 hours of your application then please assume you have been unsuccessful on this occasion. For the purpose of the Conduct Regulations; when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business. We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice. Keywords for this role may include; Keywords: Administration Manager, Admin Manager, Administrative Manager, Office Manager, Administration Supervisor, Administrative Supervisor, Administration Lead, Office Supervisor, Administration Coordinator, Administrative Coordinator, Office Coordinator, Administrative Support, Office Support, Administration Specialist, Administrative Specialist, Uxbridge, Middlesex