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Job Title: Administrative Assistant Area: Chichester Salary: £25,000 to £28,000 d.o.e Responsibilities for Administrative Assistant: Reception and Facilities Management: Manage the online booking system (Sign In App) and handle reception duties. Greet visitors, accept deliveries, and serve as the frontline telephone responder. Maintain meeting rooms, directors' room, and assist during meetings. Fulfil responsibilities as Fire Warden and First Aider, including being a named responder Administrative Support: Provide general administrative assistance to the Finance team, HR team, and Compliance Consultant. Support softphones, mobile phones, and 2SMS messaging system administration. Manage the admin credit card and submit monthly expenses on Continia. Take accurate meeting minutes as required. Office Supplies and Equipment: Order and manage kitchen/domestic supplies and equipment. Order gifts for employees and raffle donations for customers. Maintain the Company Organogram. Organize annual PAT testing of all electrical equipment. Facilities Management: Check, replenish, and manage facilities and equipment within the building (e.g., kitchen, toilets, staff room). Understand and operate key equipment/facilities (e.g., printers, heating system, security system, and Flip screens). Business Insurance and IT Support: Assist the Financial Controller with business insurance administration, including annual renewals. Provide general IT support, managing/monitoring all IT assets and subscriptions. Business Vehicles and Petty Cash: Provide administrative support for matters relating to the business fleet. Manage the annual renewal of Driver Declaration forms, PCN administration, and vehicle rental administration. Maintain petty cash and provide monthly reconciliation to the Assistant Accountant. Event Coordination: Organize annual events, including Company Day, summer party, and Christmas party. Assist in planning and executing ad-hoc events, including support for regular team social gatherings. Travel and Accommodation Management: Manage hotel bookings for employees and guests. Coordinate venue bookings for various company events. Arrange taxi bookings for staff when necessary. Qualifications: Proven experience in administrative roles with diverse responsibilities. Strong organizational, multitasking, and problem-solving skills. Excellent communication, interpersonal, and customer service skills. Proficient in using office software and IT tools. Attributes: Proactive: Anticipate needs and take initiative. Detail-oriented: Ensure accuracy in all tasks. Collaborative: Work effectively with cross-functional teams. Resourceful: Find solutions to challenges efficiently. How to Apply: Candidates interested in the Administrative Assistant should submit their CV in response to this advert