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Our well established client is seeking a Secretary/Administration Assistant to provide support to their busy Commercial Property team in Cardiff. You'll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people - each chosen for their industry knowledge and passion for their field. They want to help you to reach your full potential, love the work you do and deliver the best results for your clients. They work flexibly and you'll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service. Day to day, you'll be successful in this role by: This role will give you the opportunity to support our busy Commercial Property team, enabling them to work efficiently and effectively, with support from our team of experienced secretaries across the Commercial Property division. Their Commercial Property team advises on all aspects of the commercial property life cycle, with this role having a specific focus on large-scale projects. Your regular duties will include: Collating information including title, planning and management company documentation Undertaking conveyancing searches and assisting in extracting information from these Assisting in managing online data rooms Liaising with indemnity insurers/brokers to obtain title indemnity insurance policies Obtaining information from landlords and management companies Preparing and submitting SDLT/LTT returns, Paying SDLT to HMRC/LTT to WRA within required timeframes, Preparing and submitting Land Registry applications, Quality checking completed Land Registry applications Applying excellent levels of attention to detail, Monitoring and managing email traffic, Producing and amending documents, Drafting simple letters and emails, Opening and closing and archiving client files, Undertaking anti-money laundering checks, Running conflict checks, Submitting expenses claims Ensuring documents and e-filing are stored correctly, Arranging payments in and out and transfers between accounts, Dealing with general correspondence. You may also be asked to undertake ad hoc tasks by your team as required. These may include: Sorting, screening, and prioritising incoming and outgoing post Scanning and photocopying Copy typing, emails, memos and creating and updating of Excel spreadsheets Dealing with general enquiries over the phone and email It is an integral part of this role that you comply with information security and all firm policies and procedures. This role is right for you if: You will have: Previous experience working in an office environment Solid levels of academic achievement Effective communication skills, both written and verbal High levels of attention to detail Experience working to deadlines A flexible approach to your work Strong organisational skills Previous experience in using MS Excel We expect you to be someone who takes pride in your work and in providing a first-class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all your work. To apply please send your CV to Kim Peterson as directed
Private Client Legal Assistant BCR/JH/1112 Walsall £22,500 Bell Cornwall is currently seeking a dedicated and efficient Private Client Legal Secretary with a strong background in admin support to join our client's team. This role involves providing comprehensive secretarial and administrative support to Fee Earners, alongside managing reception duties to ensure the firm operates at maximum efficiency. The ideal candidate will possess strong organisational and communication skills, with a commitment to maintaining high standards of client care. Key Duties Manage the diary of Fee Earners, arranging meetings and appointments. Handle routine client correspondence and address queries promptly. Provide professional assistance to clients both in person and over the telephone. Maintain accurate client records on the firm's database, ensuring all communications and file notes are systematically recorded. Produce and mail client correspondence and enclosures, including billing documents. Ensure strict confidentiality of all client and firm information and documentation. Oversee the maintenance of client hard copy files, including copying, storage, and retrieval of information. Manage financial tasks such as dealing with completion funds/slips, ordering documents from the Land Registry, handling search requests and payments, completing Stamp Duty processes, and ensuring cleared balances before account closures. Request payments and record receipts of client monies. Coordinate searches, reports, and other necessary information as requested by fee earners. Handle office duties such as organising post, running errands to the post office, and general clerical tasks including typing, photocopying, filing, and managing emails and faxes. Adhere to safety protocols in line with the Health and Safety at Work Act. Undertake additional tasks and responsibilities as requested by the firm. Key Criteria Proven experience in secretarial and administrative roles, preferably within a legal or professional services environment. Excellent organisational skills and the ability to multitask effectively. Strong communication skills and a professional demeanour in dealing with clients. Familiarity with legal documentation and compliance requirements is highly beneficial. Ability to handle sensitive information with the highest degree of integrity and confidentiality. Additional Information Hours: Monday to Friday, 09:00 - 17:15 Holiday: 25 days plus Bank Holidays Salary: Dependent on experience This position offers the chance to be an integral part of a dynamic team, providing essential support that contributes to the smooth and effective functioning of the firm. If you are a detail-oriented professional looking to further your career in a supportive and engaging environment, apply now through Bell Cornwall Recruitment for the role of Secretary. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on Twitter @LoveWorkBeHappy to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales