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Your new company Working for a renowned Higher Education Establishment in Leeds City Centre. We are seeking a dynamic and proactive individual to support the Deputy Chief Operating Officer (Deputy COO). Your new role As the PA to the Deputy COO, you will play a crucial role in supporting the efficient functioning of the Deputy COO's office. You'll be responsible for managing administrative tasks, coordinating communication, and ensuring seamless operations within a complex and dynamic environment. Key Responsibilities: Take overall responsibility for the Deputy COO's electronic diary. Assess priorities, proactively identify and resolve scheduling conflicts, and ensure optimal time management. Proactively gather information to brief the Deputy COO ahead of meetings. Navigate a complex workload to provide relevant insights and context. Facilitate effective communication between the Deputy COO and academic/administrative staff at all levels within the University. Engage with external organisations locally, regionally, nationally, and internationally. Assist in drafting external communications, presentations, reports, and formal university committee papers. Prepare agendas, take minutes, and follow up on action items for cross-university meetings. Provide briefings to the Deputy COO as needed Handle correspondence and enquiries on behalf of the Deputy COO, ensuring timely and appropriate responses. Undertake projects and initiatives on behalf of the Deputy COO, Chief Operating Officer's Executive Officer, or Business Support Manager. Contribute to service development and enhancing office processes and systems. Arrange travel, accommodation, venues, and catering as required Work collaboratively within a professional support team to consistently provide high-level support to the Deputy COO's. Provide backup support during peak workloads and colleagues' absence/annual leave. What you'll need to succeed Substantial experience of providing professional administrative support at a senior level, in the capacity of Personal Assistant, in a large and complex organisation; Substantial experience of proactive, complex electronic diary management; Excellent interpersonal and communication skills, both written and verbal, including the ability to communicate with people at all levels at an appropriate level, and establish and maintain effective working relationships; Excellent team working skills with the ability to work collaboratively and cooperatively with colleagues; The ability to prioritise your own workload and adapt flexibly to constantly changing demands, working under sustained pressure and to tight deadlines; Excellent attention to detail, including proofreading skills, with the ability to maintain a high level of accuracy; An ability to exercise a high degree of initiative with the ability to assume responsibility and take appropriate action in the absence of the Deputy Chief Operating Officer; Excellent digital literacy and IT skills and substantial experience of using Microsoft Office 365 tools for communication and collaboration on a daily basis, including Word, Teams, Outlook, Excel and PowerPoint What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Office Angels are looking for a switched-on IT Support Officer to join a passionate charity who look at ways to create better places, improve people's prospects and promote greener lifestyles. This is a great opportunity to work within a friendly team with future progression opportunities. Waterloo 2 months on-going with potential to be extended or go permanent Mon - Fri, 9am-5pm Office Based £16ph - £17ph plus exclusive OA benefits! Must be available to start immediately Benefits: Weekly pay every Friday Easy timesheet accessibility with mobile support Up to 28 days annual leave Perks at work and discount schemes for all major retailers and over 150 high street stores Access to free eye-care vouchers and discounts towards glasses for VDU purposes Access to well-being platforms FREE access to online LinkedIn Learning courses, there are 1000's of courses and videos available to enhance your learning and skillset, everything from Microsoft systems to soft skills such as delivering great Customer Service Temp of the Month awards Dedicated consultant to support your job search and offer expert interview tips Duties: Support the ICT Manager in the administration of the company's infrastructure including end-user support, domain administration, hardware support, software support and telephony Create new user accounts on the network and email client, support the Finance and HR systems, liaise with external suppliers and provide support as necessary Delete the user accounts of leavers and as required, and follow the established guidelines and instructions for systems access for ongoing delegated access to archived mail records Monitor and ensure all software updates and security patches are applied in a timely manner Monitor and ensure Anti-Virus software is installed, licensed and up to date on all hardware Issue laptops and mobile phones to remote users as required Support home users with remote access and PC/laptop issues Provide timely first line of support for technical calls/emails Resolve specific ICT problems as they arise, trouble-shoot as appropriate and co-ordinate external assistance as necessary Assist the IT Manager with yearly Cyber Essentials Plus certification process Undertake any other related responsibilities commensurate with the evolving objectives of the post and the evolution of the Trust, as may reasonably be requested by the Director Requirements: Knowledge and experience of working with Windows Networks, Active Directory, Windows Server (all versions) Ability to use and support MS Office Corporate applications and email applications Ability to provide efficient and effective IT Support to end-users both face to face and remotely Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.