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Duties and Responsibilities: As administrator you will share the workload of the Office Administration Team, learning the key administrative functions. We are looking to appoint an Administrator. This role is 37.5 hours per week, term time only plus an additional three weeks in April and August. The duties are broadly in two main areas: Reception Providing and maintaining a positive and welcoming first point of contact Welcoming, ensuring the visitor areas are well kept. Cover the reception desk, including a wide range of duties Dealing with personal, telephone and email enquiries; taking and passing on accurate messages, being quick and efficient in transferring calls to relevant colleagues and generally ensuring an efficient and friendly manner. Responding to all queries passing on messages as necessary Liaising with all staff to provide support Helping with other administrative matters such as arranging appointments and transport arrangements. Using Outlook calendars to book rooms and review appointments and manage the bookings for events and visits. Dealing with incoming and outgoing post, deliveries and couriers. Administrative Support for Staff Providing administrative support for staff, including document preparation; photocopying, printing; information collection, coordination and distribution and report creating. Oversee common areas and meeting rooms, ensuring spaces are well kept and noticeboards are up to date. Ensure that current records are accurately maintained and updated using the management information system, information is correct. Provide liaison with maintenance, catering and IT staff. Monitor and record attendance; follow up on absences and compile absences reports as required; Assist with the dispatch of reports; and create and co-ordinate communications Create tables and reports, mailing lists and other information using the database. You may, be asked to carry out Adhoc tasks so a high degree of flexibility is needed Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities. Please note: That no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
New role! Great career opportunity! Immediate start available! Administrator - Dealing with enquiries via email and using CRM System Responding to emails via automated answer system Administration and processing of all incoming orders via internal system Checking stock and prices / discounts Sending out promotional marketing materials Building good relationships with existing clients Working to ensure the client receives the best delivery service Update customer notes onto central system Supporting colleagues and attending update meetings Successful only candidates will be contacted within 5 days.
As Administrator you will be joining a welcoming organisation with a passion for people. This role would suit someone who enjoys administration, or someone who is looking for their first office role. You will be carrying out administration and reception duties - handling incoming calls to the switchboard and providing administrative support to the teams, when required. You will welcome visitors to their office in a friendly and professional manner, dealing efficiently with their requirements. The company has an excellent reputation and are a highly respected local employer. This role is full time and permanent and will be office based Monday - Friday (40 hours). As Administrator, you will be responsible for: Receiving and handling calls using Teams based software Providing seamless front of house experience for visitors and colleagues Preparing meeting rooms to ensure an outstanding client experience Accurately processing incoming and outgoing post, deliveries, couriers, and international mail Responding efficiently to administration requests from all areas of the business as and when required Supporting HR with confidential administration, as and when required Ensuring parking and external premises are fit for purpose and maintained in conjunction with the facilities team Supporting users with queries regarding the electronic booking system Supporting users with meeting room technology and set up Overall ownership of client meeting areas and staff recreation room Working with IT to manage electronic signing in and out technology Maintaining and ordering consumables for the business Unlocking premises ready for office opening Ownership of document archiving process Maintaining basic first aider qualification Supporting HR, Administration and Facilities as and when required You be must be / have: Fully computer literate, including excellent Microsoft Office skills (Outlook, Word, Excel and PowerPoint) Excellent telephone manner with good interpersonal and communication skills Ability to work under pressure and prioritise work effectively and efficiently Excellent organisation and administrative skills Accurate data inputting skills and eye for detail Ability to use initiative in terms of decision making Personable and approachable Highly confidential Package details: £24,000 Permanent Full time, 40 hours per week Excellent benefits, including: generous holiday allowance, healthcare cover, retail discount programme, life assurance, medical cash back plan and more!