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This is a fabulous opportunity to work for an award-winning educational establishment, with an outstanding reputation. The Data Administrator will provide essential support across the Operations department as well as other areas of the school as required. The role will suit candidates with high calibre organisational and administrative skills, who have excellent attention to detail, good communication skills, are fast learners, adaptable and flexible to work on multiple tasks, accurate in recording information, are comfortable multi-tasking and are as equally at home doing data entry as undertaking more complex planning and scheduling tasks or communicating with parents. PLEASE NOTE: The Data Administrator works approximately 34 weeks per year (term time), plus an additional 8 weeks outside of term time (according to the needs of the school and as directed by the Director of Operations). The normal working hours for the role will be 8:30am-4:30pm Monday to Friday, though you may be called on to cover for absent colleagues outside of these times (up to 6:00pm). As with all staff, there might be an occasional need for Saturday morning working, or evening working for parents' evening, plays or concerts. Specific Responsibilities The successful candidate will be open to adjusting their duties accordingly and happy to be deployed to whichever section of the school requires support. Below are examples of some of the duties which are currently included: Administration: Administrative support to the Co-curricular Lead and Director of Operations in the termly sign-up process for clubs and activities, processing changes to membership during the term, auditing attendance registers for billing and correspondence with parents including managing the enquiries inbox Website Portal and School Database: Working with the Data and Applications Administrator to administer the school's communication system with parents, liaising with teaching staff regarding content, setting up and monitoring reply forms, publishing the online calendar and keeping it up to date, publishing notices and reminders and updating reference information pages on the Parent Portal. Administration and maintenance of data in the school's centralised database. Documentation Management: Providing support to the Senior Management Team in administering the process for the review and publishing of policies and procedures, to support inspection readiness; housekeeping of the Staff Handbook and maintenance of the version control log in the Documentation Catalogue. General School Administration: The Administrator will be keen to be flexible and adaptable to take on a wide variety of other tasks as indicated by the Director of Operations, such as the allocation of lockers to pupils at the start of each academic year, the termly production of pupil timetables, assisting with the maintenance of the alumni database and covering for absent staff at reception. Person Specification The successful candidate will be able to demonstrate some or all of the following: Experience in a relevant, similar position or the ability to demonstrate the required competencies to fulfil the duties of the role as outlined Very strong organisational and administrative skills Excellent attention to detail and high numeracy and literacy skills Excellent accuracy in data entry Strong IT skills or the willingness to acquire them with the support of the school The ability to learn quickly and a willingness to adapt, be flexible and happy to be deployed across the school An ability to work well under time pressure, prioritise and multi-task A capacity to work in a team and also to be self-managing An ability to communicate effectively with a range of stakeholders including staff and parents A commitment to the school's educational ethos and aims The willingness to undertake any training funded by the school A commitment to safeguarding and promoting the welfare of both colleagues and pupils To apply for the role of Data Administrator, please send a covering letter together with a copy of your CV in MS Word.
Urgent support 27th and 28th June 2024 (possible extension) We are looking for a dedicated School Administrator to join our team on a temporary basis. The ideal candidate will have experience with SIMS (School Information Management System) and must possess a current DBS check. This role is crucial in ensuring the smooth running of our school's administrative tasks. Day-to-day of the role: Managing the reception area and acting as the first point of contact for students, parents, and visitors. Handling telephone and email enquiries in a professional and courteous manner. Utilising SIMS for various administrative tasks including data entry and management. Assisting with the organisation of school events and meetings. Maintaining accurate records and ensuring confidentiality at all times. Supporting teaching staff with the preparation of documents and communications. Managing student attendance records and reporting any concerns. Required Skills & Qualifications: Proven experience as a School Administrator. Knowledge and experience working with SIMS. Current DBS check. Excellent organisational and time-management skills. Strong communication and interpersonal abilities. Proficiency in MS Office and other computer skills. Ability to work independently and as part of a team. Benefits: Competitive hourly rate of £12. Flexible working hours. Supportive and welcoming team environment. Potential for assignment extension.
Job Title: Centre for Black Theology - Administrator Location: Birmingham Salary: Band 5, starting salary: £25,742 pro rata (actual: £15,445 pa) Job type: 3-year fixed-term (may potentially extend) Part time (0.6 of 36 hours/ 21 hours and 36 minutes per week) Closing Date: Monday 17th June 2024 The Centre for Black Theology (CBT) is looking for an administrator to support the Centre and Racial Justice (RJ) Project activities and events. We are seeking a friendly, energetic, and skilled administrator to support the Centre Director. As well as carrying out tasks such as supporting student recruitment, preparing documents, and taking minutes at meetings, this will include creating flyers, handling enquiries, managing bookings, and ensuring the smooth running of large online events such as the monthly Black Theology Forum, conferences, and open days. The postholder will use Microsoft and other software packages to carry out their duties and will also need to be skilled and experienced at supporting the delivery of large online events, and so must have strong operational knowledge of administering Zoom events with many delegates. The postholder must have a sound knowledge and experience of Black Majority Churches (BMC), and cultural competence to provide effective support for the outward-facing events and activities of CBT and the RJ Project. Key responsibilities: To undertake general administrative duties for the smooth running of the Centre. Duties include: Supporting the Centre Director in handling enquiries from BMC church leaders and other stakeholders Handling internal and external enquiries regarding CBT and RJ Project activities Booking meetings, taking minutes, circulating agendas, record keeping, and filing documents Handling enquires from and pertaining to current students as required. Supporting the processing and storage of video recordings for internal use, e.g. classes Providing administrative support for recruitment of students. Duties include: Handling and following up enquiries from prospective students regarding Undergraduate and Postgraduate courses and applications Supporting the Centre Director in handling other enquiries from prospective students and stakeholders Assisting in the planning and delivery of open days and information events Organising applicant interviews Liaising with the Registry team regarding applications Processing, maintaining, and updating accurate student records and academic reporting processes. Duties include: Processing new applications for the Academic Planning Group Assisting with Registry team preparations for exam boards Supporting Finance and Registry with the monitoring and collection of student fees Supporting the maintenance of copyright content, e.g. on the virtual leaning platform, Moodle Updating student records on the Unit-e database Provide administrative support for external events (face-to-face and online). Duties include: Assisting in the planning and delivery of publicity activities and events (including literature design and distribution to mailing lists and social media) Managing an ongoing mailing list and guest correspondence for events (in-person and online) Managing registrations for in-person events (e.g. room and meal bookings) Managing registrations for online events (on Zoom/Eventbrite) Attending and assisting in the smooth running of in-person centre events (e.g. ensuring availability of materials and resources) Attending and assisting in the smooth running of online centre events (e.g. operating Zoom) Supporting the processing and storage of video recordings of centre events Essential skills and experience Experience and knowledge of various expressions of Black Christianity, including the range of Black Pentecostal Churches Creative proficiency for preparing publicity literature Experience in technically hosting large meetings on Zoom and social media platforms such as YouTube Strong IT skills using Office 365 (including Outlook, Word, PowerPoint and Excel) to administer online communication Experience in clerking meetings for the planning of events, including good minute-taking skills Desirable skills and experience Experience in a similar Higher Education administrative role Work-based experience with a Virtual Learning Environment, preferably Moodle Educated to A level or equivalent Personal attributes Friendly, outgoing, and confident persona, able to communicate effectively with a diverse range of people Ability to work both independently and as part of a complex team Strong organisational skills, with the ability to prioritise work effectively A flexible, proactive attitude with a high level of personal motivation Please click APPLY to be sent an application form to complete for this role. Candidates with the relevant experience or job titles of: Admissions Officer, Student Admissions Officer, Student Records Officer, Student Administrator, Moodle, Turnitin, Data Entry Clerk, Data Processing Assistant, Data Entry Administrator, Business Support, Business Admin, Business Administrator, Data Entry Assistant, Office Manager, Office Administrator, Administrator, Admin Assistant, Support Administrator, Office Clerk, Data Entry Admin, may also be considered for this role.