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Your new company A Primary school based in South Birmingham, B32 is looking to appoint a skilful senior administrator / Office Manager to cover a maternity leave. The role will be Monday - Friday, 8am - 4pm. Your new role The role will be to ensure the smooth and effective running of the school, this will be under the direction of the Headteacher, and you will be required act in a confidential manner for the best interests of the Academy, pupils, and staff.The role will involve but not restricted to: Provide appropriate levels of clerical support to the Headteacher and Academy Staff including typing, filing and photocopying and postage. Receiving and handling telephone enquiries, incoming emails, dealing with queries, making appointments, and providing general information about the school. Acting as a first point of contact for visitors, parents and school governors and ensuring compliance to the Academy's Safeguarding Policy. Supporting the Academy or different departments with the accurate reporting of data on Parago. Supporting financial processing - e.g. processing of invoices, income, banking and through MCAS. Placing orders of goods and services with suppliers and entering of appropriate details through PSF and requesting new supplier set up. Supporting with administrative duties and tasks associated with the Bromcom system - e.g., pupil data including attendance, staff absence. Support with the delivery of educational visits e.g., this may include the administration associated with this activity such as booking travel or typing up risk assessments, or phoning or emailing coach companies. General administration - answering calls, emails, administration for Business Partners (in relation to processing through various systems) if required and supporting school leaders as appropriate. Covering front of house (to ensure that cover is provided during core school hours) - customer service in relation to parents/visitors. To be responsible for keeping accurate records relating to any Purchasing Cards and provide reconciliations to the Finance Business Partner monthly. To create purchase ledger orders, delivery notes and invoices. To perform all duties pertaining to Pupil Admissions, Registers and Attendance (in the absence of the Administration Assistant or Pastoral Manager) waiting lists, Pupil Records, CTF, Census, Assessment and Year End Procedures. To be responsible for completing any necessary returns to the Academy Trust, LA and DFE and others as appropriate, including School Census and supporting the HR Business Partner with the Workforce Census. To update the Single Central Record on a daily basis under the guidance of the Headteacher. What you'll need to succeed The ideal individual will have: You should already have experience of working in a school environment. Experience of contributing at a strategic level within the senior management/leadership team of an organisation. Knowledge and experience of managing risk assessments and health and safety legislation. Experience of managing budgets and resources. Ability to lead and manage change. Flexibility and willingness to be adaptable. We will need to be able to obtain references to cover the last 2 years as a minimum, and you will need to be willing to undergo a DBS check if you don't already have a DBS on the updated service. What you'll get in return As well as receiving a competitive rate of pay, this is an excellent opportunity to gain experience in an outstanding school. When you register with Hays you will be allocated a dedicated consultant who will be on hand to offer career advice and guide you through the registration process. Once you have completed this assignment, we will then be in a position to place you in further schools. By registering with Hays Education, you will also be eligible for our Refer a Friend Scheme where you could receive £350 in vouchers T&Cs.What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Are you a fluent German Assistant or Administrator looking to work with high-achieving individuals? An opportunity to work with a global investment firm based in Birmingham has arisen. This is your chance to learn, develop and hone your skills further to become a highly qualified team assistant. You will be joining a dynamic,fast-paced environment. The team and the the firm is focused on working together to achieve their goal. If you have 6 months to 1 year of experience and are focused on developing your secretarial career, then this is the perfect role for you! This is a place where you will thrive both in your career and personal development. Surrounded by an effervescent and proactive environment, you'd be an individual who enjoys a team environment. Initially supporting a team, you can develop and enhance your skills to eventually become an impeccable Executive Assistant supporting MD level. To flourish in this role, you will come from a corporate fast-moving environment and will be looking to excel in a similar atmosphere. You'd be a Team Administrator or a Team Assistant who is confident, engaging, have the willingness to learn and have strong attention to detail. Duties include, but are not limited to: Diary management, meeting arrangements and conference calls, all over time zones. Coordinate international travel (multi-stop) (when appropriate in the future). Writing itineraries Arranging visas Processing monthly expenses Scheduling meetings Covering other Assistants and working as a strong team The successful Administrative Assistant must have a can-do attitude, be personable and have the desire to work in a fast-paced environment. 6 months with the opportunity to be extended another 6 months. 5 days in the office. This is not an opportunity to miss! Please note: this role is based in Birmingham. Please apply if you are based there or have access to get to the city centre.