____________________
_____________________
____________________
_______________________
_____________________
______________________
___________________
_____________________
______________________
____________________
Your new company Working for a renowned Higher Education Establishment in Leeds City Centre. We are seeking a dynamic and proactive individual to support the Deputy Chief Operating Officer (Deputy COO). Your new role As the PA to the Deputy COO, you will play a crucial role in supporting the efficient functioning of the Deputy COO's office. You'll be responsible for managing administrative tasks, coordinating communication, and ensuring seamless operations within a complex and dynamic environment. Key Responsibilities: Take overall responsibility for the Deputy COO's electronic diary. Assess priorities, proactively identify and resolve scheduling conflicts, and ensure optimal time management. Proactively gather information to brief the Deputy COO ahead of meetings. Navigate a complex workload to provide relevant insights and context. Facilitate effective communication between the Deputy COO and academic/administrative staff at all levels within the University. Engage with external organisations locally, regionally, nationally, and internationally. Assist in drafting external communications, presentations, reports, and formal university committee papers. Prepare agendas, take minutes, and follow up on action items for cross-university meetings. Provide briefings to the Deputy COO as needed Handle correspondence and enquiries on behalf of the Deputy COO, ensuring timely and appropriate responses. Undertake projects and initiatives on behalf of the Deputy COO, Chief Operating Officer's Executive Officer, or Business Support Manager. Contribute to service development and enhancing office processes and systems. Arrange travel, accommodation, venues, and catering as required Work collaboratively within a professional support team to consistently provide high-level support to the Deputy COO's. Provide backup support during peak workloads and colleagues' absence/annual leave. What you'll need to succeed Substantial experience of providing professional administrative support at a senior level, in the capacity of Personal Assistant, in a large and complex organisation; Substantial experience of proactive, complex electronic diary management; Excellent interpersonal and communication skills, both written and verbal, including the ability to communicate with people at all levels at an appropriate level, and establish and maintain effective working relationships; Excellent team working skills with the ability to work collaboratively and cooperatively with colleagues; The ability to prioritise your own workload and adapt flexibly to constantly changing demands, working under sustained pressure and to tight deadlines; Excellent attention to detail, including proofreading skills, with the ability to maintain a high level of accuracy; An ability to exercise a high degree of initiative with the ability to assume responsibility and take appropriate action in the absence of the Deputy Chief Operating Officer; Excellent digital literacy and IT skills and substantial experience of using Microsoft Office 365 tools for communication and collaboration on a daily basis, including Word, Teams, Outlook, Excel and PowerPoint What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Do you have proven experience of managing internal business processes through to completion? Are you able to record and monitor data and documents with ease? Are you looking for a role that you can make your own and grow going forward? If so, we have an opportunity for a Business Operations Administrator to join an established industry specialist in Knaresborough on a permanent, full time basis. Our client has steadily grown throughout the years to now being known across their industry as the go to expert, delivering high quality and innovative solutions to their clients across the UK. They offer a range of services and are now seeking a new member of the team to come in and take control of their internal administrative procedures across business operations, supply chain and finance processing, ensuring that internal procedures are as efficient and effective as possible whilst aligning with business goals and objectives. Ideally, you will have proven experience of internal administration/coordination duties, with a specific focus on any form of order/document processing and management, data handling etc. You will have a good logical mindset with strong analytical skills as well as a good concept of how smooth and detailed business process effects a company's performance and overall success. If you have a growth mindset, have quality communication skills, and high levels of attention to detail, this could be the role for you! Business Operations Administrator Duties: Monitor and manage the business operational processes, utilising internal software including Sage. Working in line with internal business policies and guidelines, promoting best practices across the business. Manage purchase order documents accurately, ensuring they are recorded on the database. Monitor purchasing budgets, working in a cost effective manner to achieve goals. Investigate and resolve any business process errors or discrepancies that arise. Ensure consistent compliance with business policies and procedures. Take a proactive approach to cost saving processes, whilst ensuing supplier performance is maintained and client requirements are fulfilled. Review operational and supply chain performance and implement process improvements when required. Communicate with various business stakeholders to advise on operational performance, goals, processes as well as product information. Manage purchasing processes for internal business equipment and action any maintenance/repairs as required. Manage business telecoms contracts as required. Continuously assess supplier performance, ensuring any reduction in performance levels are highlighted and amended. Identify potential operational risks to the business, putting remedial processes as required. Build strong relationships with suppliers in order to achieve optimum performance and cost effectiveness. Process and monitor employee timesheets to ensure accuracy and compliance fulfilment. Complete business mileage log reconciliation processes. Skills/Experience Required: Proven background of managing business processes. Strong ability to manage documents and data, as well as quality administrative skills. Systems and computer savvy, able to use packages such as Sage, Dynamics365 etc (or similar). Quality communication skills, able to liaise with internal and external partners/stakeholders. Ability to prioritise tasks and manage time effectively. Have an analytical, logical mindset and be able to solve problems and reduce risks. As Business Operations Administrator you will receive a salary of between £28,000 - £30,000 per annum, working 8:30am to 5pm Monday Thursday, with an earlier finish at 4pm on a Friday! This will be a full time office based position, working in a friendly team who work well together to achieve personal and company goals. You will also have access to a benefits package which includes the likes of private healthcare, rising holiday allowance scheme and of course, company pension. Apply for this role today if you have the skills we are looking for!