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Our well experienced law firm is seeking a experienced Property Assistant to join their Residential and new homes team based in their Swindon Office. Purpose of role: To provide administrative support for the busy residential and new homes teams. They are seeking an enthusiastic and experienced individual to join the residential and new homes teams as a property assistant. Tasks & Key Responsibilities General administrative duties associated with residential conveyancing Gathering information and updating Case Management System Keeping filing up to date Meeting clients in person Maintaining Confidentiality Taking telephone calls and messages for the firm Franking letters Receiving, making and redirecting telephone calls Populating spreadsheets Ensuring the highest level of Client Care Typing General administrative duties required throughout the firm Maintain quality and service standards Demonstrate a flexible and adaptable approach towards changing business needs Demonstrate a welcoming attitude Smart appearance Polite Take enquiries from clients and other general administration duties, including filing, photo copying and faxing Maintain quality and service standards Be a positive role model in accordance with Bower Bailey values. Demonstrate a flexible and adaptable approach towards changing business needs. At all times to act in accordance with the requirements of a professional firm. Role The role is to act as a property assistant and provide administrative support to the partners and fee earners in the residential conveyancing and new build property team. The role will involve meeting and greeting clients to the firm both in person and on the telephone. You will also be providing administrative support to Partners, Fee earners and support staff within across all practice areas, as the need dictates. You will be required to demonstrate a wide variety of administrative support skills throughout your role as you adapt to the needs of the expanding office. You will be required to be punctual, polite and of smart appearance. You will need to demonstrate a welcoming and can-do attitude. Skills and expertise The ideal applicant will possess the following skills and expertise Excellent administrative skills Strong communication skills Good listening skills to understand the need of the clients Ability to clearly and accurately relay messages, record information and update CMS, data bases and spreadsheets PC / IT Skills Experience of using Microsoft Office including Word, Excel, Outlook & a case management system Ability to take and record messages and instructions accurately from clients and other parties in a professional manner Good Keyboard skills and an ability to type Punctuality essential Good timekeeping Ability to keep to strict deadlines Ability to communicate sensibly and clearly both internally with the Partners and fee earners that you support and also with clients and service providers and stakeholders. Excellent attention to detail Excellent work ethic Be a good team player Ability to work well in a team but also on their own initiative within closely defined guidelines. Keen to play a key role and form part of a vibrant law firm in the heart of Swindon Smart appearance essential Polite Salary and benefits: The position is offered on a full-time basis. 5 days per week. Monday - Friday. The appointed person will be based in their office in Swindon. They are a friendly firm with a flexible approach. Salary according to experience. 25 days annual leave plus normal Bank Holidays. Pension To apply please send your CV to Kimberley Peterson as directed
Job Title: Executive Assistant - Senior Level Location: Swindon OR London Pay Rate: £26.00 Per Hour PAYE Duration: Initially until 31/12/2024 - Possibility of extension Hours: Monday to Friday, 09.00am - 17.00pm Working Pattern: Hybrid working - 2 days on site, 3 day's at home Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Our client, a dynamic and innovative organisation is seeking an experienced and proactive Executive Assistant to provide invaluable support to their senior management team. This is a fantastic opportunity for a talented professional with a strong background in administrative support and a passion for contributing to the realisation of strategic objectives. Key Responsibilities: Screen and answer phone calls, respond to emails, and handle internal customer inquiries on behalf of senior management. Coordinate and maintain schedules, manage appointments and meetings, and ensure timely follow-up. Provide general clerical services and support staff to ensure the smooth running of operations. Prepare routine and non-routine correspondence, reports, and expense items. Contribute to financial decision-making by providing accurate data and basic analysis for monthly financial reporting. Take ownership of managing email inboxes and coordinating priorities to maintain effective communication channels. Utilise IT skills, including proficiency in SAP and other relevant tools, to streamline administrative processes. Required Skills and Qualifications: Proven experience working at a senior level, demonstrating a high level of professionalism and confidentiality. Excellent IT literacy, including proficiency in Microsoft Office Suite and knowledge of relevant software applications. Strong organisational skills with the ability to prioritise tasks and meet deadlines effectively. Exceptional communication and interpersonal skills, enabling you to interact confidently with internal and external stakeholders. - Desirable: A background in the financial industry will be advantageous. At our client's organisation, we value commitment to corporate values and personal development. As an Executive Assistant, you will have the opportunity to work in a fast-paced and collaborative environment, contributing to the success of the senior management team and supporting the achievement of strategic objectives. If you are an experienced Executive Assistant who thrives in a dynamic and challenging role, we want to hear from you! Join our client's team and take the next step in your career. To apply, please submit your updated resume and a cover letter outlining your relevant experience and qualifications. Only shortlisted candidates will be contacted. We look forward to receiving your application! Note: This position is open to applicants of all genders. We are an equal opportunity employer. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://candidate-privacy