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Job Title: Office Administrator (Sage experience) Location: Newport Salary: £25,000 per annum Hours: Full time. Monday - Friday days regular 8:30am - 5:00pm Here at The Recruitment Co, we are currently recruiting an Office Administrator to work for a company based in Newport on a full time contract. To carry out the day to day office administration tasks each morning as required to allow the office to run efficiently. To undertake office admin duties to for the construction contracts that are being undertaken from the Portishead Office, in an efficient and timely manner. To transfer all necessary information and paperwork through to Falcon's Head Office in Watford to ensure payments of Bristol operative's salaries, sub-contractor's wages and supplier payments, are all processed weekly and/or as required. Main job roles: Opening of Office each morning - Monday - Friday incl. disabling office alarm system Answering the telephone and email enquiries/queries. Logging postal, computer, and telephone enquiries, entering onto computer system and preparation of initial Enquiry files, with the printing of relevant hard copies of structural engineers' reports including relevant drawings. Logging of contract instructions, entering onto the computer system and creating hard copies of computer files Relaying all information relating to enquiries and contracts to the area manager immediately it is received Undertaking secretarial duties for the office staff at Portishead Arranging overnight accommodation for Portishead operatives, i.e. Airbnb or Travelodge, Premier Inn etc. Required when operatives are working away from home, which would include coordinating daily subsistence allowance with head office, for each operative Ordering site plant and building materials for sites as required on various SW & Wales sites, from suppliers. Ordering office stationary, and daily office admin Submitting Building Notices, applications for parking permits and other local authority and statutory authority forms Setting up priced and itemised breakdowns of work schedules on the computer system for valuations and invoicing Collecting and submitting information for project guarantee applications on a dedicated web portal Administering the guarantee scheme including submitting the completion notices and distributing certificates Assisting in the preparation and submission of interim and final invoices Collection of operative's time-sheets and submission to manager for approval Transfer of approved wage sheets to accounts department for payment. Arranging PAT testing of FSRL work vans including all electrical items within office Logging of materials and sub-contractor invoices and submission to manager for approval Transfer of approved (or unapproved) invoices to accounts department for payment (highlighting queries if not approved) Booking training courses, logging of health and safety certificates onto the computer system and helping ensure training is up to date Assisting manager in preparation of submissions of information for approved contractor health and safety submissions Credit control for South West & Wales projects Required Experience Must have Sage experience Previous office experience If you are interested please apply now! CPNewport The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.
?? Job Title: Office Assistant ?? Salary: £15 per hour! ? Type: Temporary, Part-Time ? Hours: Flexible - 4 Hours per day! ?? Location: City of London - Office Based Are you ready to join a dynamic team in the heart of the City of London? Our client, a leading real estate company, is looking for a talented Office Assistant to join their team. With stunning offices based in the heart of the City and a first-class benefits package, this is an opportunity you won't want to miss! ? Why work for this company? ? Stunning offices in the City of London ? Extremely competitive hourly rate! ? Work for a global, reputable real estate company, and develop your administrative skills further ? First-class Office Angels Boost Benefits package, granting you access to discounts on major retailers, free eye care vouchers, and wellbeing seminars ?? Duties: As an Office Assistant, you will be responsible for: Managing office stationary stock and refreshments Assisting with administrative tasks, such as filing and data entry Greeting visitors and ensuring they have a positive experience Assisting with event planning and coordination Providing support to the team as needed ? Is this you? To excel in this role, you will need to: Be confident and bubbly, with excellent communication skills Have a proactive and can-do attitude Be highly organised and able to multitask effectively If you are a motivated and enthusiastic individual who is ready to contribute to a successful team, then this is the perfect opportunity for you! ? Don't miss out on this exciting opportunity! Apply now and become a valued member of their team! ? This opportunity is being advertised by the Office Angels City team, we are acting as the recruitment partner on behalf of our client. Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly. If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Fully office based City central so no parking available This is initially a 3 month temporary role, but could lead to a permanent role for the right person. Our prestigious client has just moved in to state of the art offices in central Manchester and is seeking an experienced Administrator/PA to support their busy technical team. You will provide an effective and flexible service to support the general office, technical teams/managers and groups, completing a variety of tasks. A key part of the role is to ensure the office is run efficiently with required items replenished as needed. You will need to have an open approach to how you work and there may be occasions when you need to be flexible with your time. You will be working with lots of people with different requirements and personalities, so it is important to be able to adapt your style as required. You will need to demonstrate that you have previous experience of working in a busy office environment and have strong computer skills in Microsoft Outlook, Word, Excel and PowerPoint. The role: Provide general admin support to technical teams to assist them to effectively manage their projects. Be one of the first points of contact for telephone enquiries and for welcoming visitors to the office. Assist with collating information relating to bid documents and tenders which could require liaison with different teams/departments across the Practice. You will use your IT skills to raise purchase orders, process expense claims, complete timesheets and set up new project tasks on our in-house systems (Pipeline and Oracle), for which training will be given. You may be required to set up wi-fi codes for visitors and to arrange meetings/communicate with colleagues using 'Microsoft Teams'. You may be involved with providing admin support to managers who are responsible for developing relationships with some of our key clients, using our in-house Client Relationship Management system (Pipeline), for which training will be given. This may involve you assisting with the organisation of external events. You will support managers with ensuring project invoice details are correct and issued on time. You will liaise with HR to ensure that staff absence due to sickness is recorded.You may be required to perform a role within our Emergency Response Team (eg Fire Warden, First Aider, Mental Health First Aider), for which training will be given. The person: Experience in a similar role Enjoys a busy varied role Excellent MS office Skills - Assessment at interview Ability yo stay calm under pressure, have a positive attitude and willingness to get involved. Plan and effectively prioritise your workload. Demonstrate professional competence within your area of work, with minimal supervision. Independently perform routine and be supported in developing your approach to non-routine tasks. Confidently liaise with external contacts and with colleagues at all levels to ensure effective. Benefits when permanent: 23 days annual leave (not including Public Holidays) Permanent Health Insurance (after 2 years continuous service) Death in service benefit (5x basic annual salary) 24hr free confidential Employee Assistance Programme (EAP) Free annual eye test 1 x Professional Subscription Discounted rail card Bicycle/Scooter/Motorbike/LPG conversion Interest free loans Season ticket interest free loans