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Our client, a reputable company based in Old Woking is seeking an experienced Office Administrator to join their team. As an Office Administrator, you will be responsible for managing the daily administrative tasks and providing support to the office team. Key Responsibilities: Answering telephone calls, filtering out irrelevant calls, redirecting and taking messages when required Compiling customer quotations following information gathered from engineer's service visits/sales calls Sending out quotations via email Directing accepted quotations to the relevant departments Engaging with customers on enquiries generated from quotations and filtering to other departments if necessary Following up on quotations sent Generating installation packs Basic data inputting Overseeing customer portals Assisting the office team with any other ad hoc duties as and when required Requirements: Attention to detail Proficient level of written and spoken English Great customer service skills Experience of working in an office environment is an advantage Willingness to work as a team Skills: The ideal candidate should possess the following skills: Microsoft Office (working knowledge) Excellent communication skills (written and verbal) Strong organisational skills Ability to multitask Working hours: Monday - Thursday 8.30am - 5pm and Friday 8.30am - 4pm (one hour for lunch) Benefits: 25 days holiday a year (some days to be saved for Christmas shutdown), plus 8 days bank holiday. If you are interested in this position and meet the requirements listed above, please apply now.
Administrator / Office Administration Assistant who has excellent organisational, administrative, communication and time-management skills, as well as great attention to detail is required for a well-established company based in Ash Vale, Surrey. SALARY: Circa £24,000 per annum LOCATION: Ash Vale, Surrey (GU12) JOB TYPE: Full-Time, Permanent JOB OVERVIEW We have a fantastic new job opportunity for a Administrator / Office Administration Assistantwho has excellent organisational, administrative, communication and time-management skills, as well as great attention to detail Working as the Administrator / Office Administration Assistant you will be responsible for a range of administrative duties from processing workshop engineer reports, obtaining part costs, liaising with clients and answering the phones. As the Administrator / Office Administration Assistant you will also raise invoices, purchase orders and take phone payments from clients, APPLY TODAY If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review. DUTIES Your duties as an Administrator / Office Administration Assistant will include: Processing workshop engineer reports - consists of getting relevant part costs, advising clients of outcome & quote to repair / replace equipment as required Processing the engineer report sheets - consists of noting key factors such as time on site, any issues / recommendations found. Re-writing the sheets to look & sound more professional Raising invoices where required & in the way that is required (this can be & often differs for certain clients, such as: C/o addresses / PO numbers are required on some but not others & emailing them to additional contacts as required) Taking over the phone payments from clients as required Copying in relevant colleagues on the emails to the clients so that quotes are raised in a timely manner Saving documents in the manner required (I.e. very specific ways of naming documents & where they are saved to) Looking at the bigger picture & highlighting any potential issues or discrepancies Dealing with return enquires from clients in a timely & helpful manner & forwarding to the relevant person(s) if need be Answering telephones Potential for occasional site visits to meet with customers & take notes from meetings Possible occasional deliveries / collections to / from customer sites CANDIDATE REQUIREMENTS Attention to detail Organised, logical & methodical way of thinking & working Experience / competence in basic to use of word, excel & outlook Ability to retain a lot of information & to be able to highlight & record pertinent information as required Confidence Professional telephone & email manner Ability to follow instructions & procedures precisely Ability to change wording to ensure a professional manner is portrayed on relevant reports Ability to prioritise workload & work on own initiative Full clean driving licence desired Experience in administration desired HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P12197 Full-Time, Permanent Jobs, Careers and Vacancies. Find a new job and work in Ash Vale, Surrey. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ