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As OCU continues it substantial growth we are looking for a Business Administrator based in Borehamwood The Business Administrator provides essential administrative support to the commercial department of projects. This role involves assisting with various tasks related to contract management, procurement, financial administration, and documentation control to ensure the smooth operation of construction projects. Responsibilities Assist in the preparation, review, and management of construction contracts, subcontracts, and change orders. Maintain accurate and up-to-date contract documentation, including contract files, correspondence, and amendments. Assist in tracking contract milestones, deliverables, and obligations to ensure compliance and mitigate risks. Support procurement activities, such as soliciting bids, evaluating proposals, and preparing contract documents for suppliers and subcontractors. Maintain supplier and subcontractor databases, including contact information, qualifications, and performance records. Coordinate with procurement and logistics teams to ensure timely delivery of materials and equipment to construction sites. Assist in monitoring project budgets, costs, and expenditures, and maintain accurate records of project-related expenses. Assist in preparing financial reports, invoices, and payment applications for clients, subcontractors, and suppliers. Verify and reconcile project-related invoices, purchase orders, and expenses. Organize and maintain commercial documents and records, ensuring accuracy, completeness, and compliance with regulatory requirements. Assist in ensuring compliance with relevant regulations, standards, and contractual obligations. Support audits and assessments by internal and external stakeholders, providing documentation and information as required. Serve as a point of contact for internal and external stakeholders, providing administrative support and responding to inquiries in a timely and professional manner. Coordinate meetings, conference calls, and site visits, and prepare meeting agendas, minutes, and other documentation as required. Assist in distributing project-related communications and updates to stakeholders. Skills & Experience High school diploma or equivalent; additional education or certification in business administration, construction management, or related field is advantageous. Previous experience in an administrative or support role within the construction industry is preferred. Strong organisational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Excellent communication, interpersonal, and teamwork skills, with the ability to collaborate effectively with cross-functional teams and external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software. Attention to detail, accuracy, and confidentiality in handling sensitive commercial information. Knowledge of construction contracts, procurement processes, and commercial terms and conditions is beneficial. Company Information Established in 1994, OCU Group is one of the fastest growing utility engineering contractors in the UK, with a long successful track record in delivering customer-focused civil engineering solutions. Working directly with many of the country's leading blue-chip power, water, telecoms, and rail clients, we are looking for the very best talent to join our growing team. We pride ourselves on empowering our employees and offering opportunities for them to take control of their own personal development and career progression in a supportive environment. We believe that being successful is a choice. We choose to be successful. We are OCU, 'One Company United'. We celebrate difference and appreciate diverse backgrounds. We encourage everyone who join us to be themselves at work and create inclusive teams in our workplace.
A dynamic, market leading Construction Consultancy is seeking an enthusiastic Administrator to join their vibrant office team in Teddington. The Administrator's Role The successful Administrator will join a well-established, multidisciplinary Consultancy with over 60 years of success and a brilliant reputation in the industry. The company has continued to go from strength to strength, in the last decade it has grown from circa 60 to over 180 strong operating from 6 strategic offices nationwide. This role offers a mix of independent and collaborative work, ensuring a variety of tasks that keep the office running smoothly. The Administrator will play a crucial part in supporting the wider office with essential administrative duties. The incoming Administrator will be responsible for a range of administrative tasks that are vital to the efficient operation of the office. Key responsibilities include: Typing on standard templates and recording information in our systems. Handling general administration tasks such as record keeping, placing orders, and managing petty cash. Managing diaries and schedules. Performing reception and telephone duties. Preparing and issuing contract documentation. Reporting timesheets. Assisting with bid management and invoice/financial management (experience not essential). Managing project files and documentation. The Administrator The ideal Administrator will possess the following skills and experience: Strong written communication skills with excellent attention to detail. Strong interpersonal and communication skills. Ability to work to deadlines, staying organised and methodical when undertaking multiple tasks. A positive attitude and eagerness to learn. Flexibility and adaptability to the needs of the business. Experience within the construction industry is ideal but not essential. Proficiency in Microsoft Office suite and Mac. Knowledge and experience using InDesign (ideal but not essential). In Return? This role offers a competitive salary ranging from £25,000 to £30,000, along with a comprehensive benefits package including: 25 days annual leave plus bank holidays. Monday to Friday 8.30am - 5pm A shutdown over Christmas (5 days). Pension scheme. Eye care and healthcare benefits (details to be confirmed). Opportunities for career growth and progression with no glass ceiling. Training and development programs, including courses and mentorship. Company events that promote social interaction, such as horse racing outings. A supportive and energetic office environment. Hybrid working option available after 6 months (one day per week). Convenient office location with parking available and a 5-10-minute walk from the station. If you are an Administrator considering your career opportunities, please contact Gemma Hughes at Brandon James 01628-367-053 Ref: #GH18596 Administration / Administration / Admin / Construction Administration / Microsoft / Diary Management
Administrative Business Partner Legal Location: London Length: 7 Months Rate: £25 p/h PAYE (Approx. £52K per annum) Hours: 9am 6pm This client is a top 5 tech giant and one of the world's most popular search engines. This is a hybrid role, so you will split your time between home office and the clients offices in central London. On-site you will be able to access their amazing facilities and quirky working spaces, as well as free breakfast/ lunch/ dinner, on-site gyms, outdoor spaces and roof gardens, wellness rooms and sleep pods. Job description: Complete core administrative tasks (e.g., travel management, expense reporting, calendar management, facilities coordination) under some guidance from executive. Complete core program management tasks by delivering small- to medium-scale projects or events from initiation through delivery. Select appropriate approaches from clear or less defined options to complete assigned tasks. Use strong judgment and discretion with some guidance. Perform role with some supervision from executive and know how to find information. Effectively navigate ambiguity. Determine corrective action for risks and obstacles in projects or events with minimal assistance from executive. Apply standard or common processes to complete defined administrative and program management tasks. Engage with executive(s) and team to establish trust. Work in a team setting by sharing knowledge when relevant to a task. Exhibit solid communication skills with internal and possibly external-facing parties. Build rapport and be collaborative. Participate in E/ABP community activities PA/Site. May be actively involved in ABP recruiting. Core Responsibilities: Schedule, maintain, and update calendar events, with some guidance. This includes: proactively scheduling, maintaining, and updating calendar events for the supported executive or team with consideration for time zone differences; building in adequate preparation time for events; resolving scheduling conflicts; responding to requests for scheduling and meetings; optimizing calendaring for short- and long-term planning of supported executive and team; making recommendations to support leadership time allocation with respect to calendar and travel. Execute expense management activities with some guidance. This includes: completing expense reports on behalf of executives, reviewing and processing invoices, expense reports, and purchase orders. Assess and advocate for office space needs with some guidance; manage requests for space accommodations; liaise with internal partners (e.g., real estate workplace services - REWS) to construct and plan space allocation; may facilitate office moves. Complete travel coordination tasks with some guidance. This includes: scheduling and coordinating travel for executive(s) and team(s) in line with preferences, organizing business-related, pre-travel preparation (e.g., visa and passport support, tech support, cultural considerations); may travel with executives and teams and remain on-call to respond to executive. SKILLS/EXPERIENCE/EDUCATION: Calendar management Ability to create accurate, clear, concise, and well-organized content that transfers knowledge to users to meet their needs. Ability to communicate and deliver information to a variety of audience types in a manner that is adapted to each learning style, level of understanding, and background.