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We are seeking a highly organised and efficient Personal Assistant to provide comprehensive support to a busy individual, ensuring smooth daily operations and facilitating effective time management. The Personal Assistant will be responsible for handling a wide range of administrative tasks and personal errands, acting as a reliable point of contact and liaison between the Director and various stakeholders. The ideal candidate will be proactive, discreet, and possess exceptional communication and multitasking skills. Responsibilities: Calendar Management: Maintain and organize the Director's schedule, including appointments, meetings, and events. Proactively address any scheduling conflicts and ensure timely reminders are set. Communication: Serve as the Director's primary point of contact, managing incoming communications such as emails, phone calls, and messages. Prioritize and respond to inquiries promptly and efficiently. Travel Coordination: Arrange travel itineraries, including flights, accommodations, ground transportation, and necessary documentation. Anticipate travel needs and ensure seamless logistics. Administrative Support: Provide comprehensive administrative assistance, including preparing documents, reports, and presentations, managing expenses, and organizing files and records. Personal Errands: Attend to personal errands and tasks, which may involve shopping, making reservations, organizing events, or handling ad-hoc assignments. Meeting Preparation: Compile materials and briefs for meetings, assisting the Director in staying well-informed and prepared for engagements. Confidentiality: Maintain strict confidentiality when handling sensitive information related to the Director's personal and professional matters. Relationship Management: Foster and nurture positive relationships with colleagues, clients, and stakeholders on behalf of the Director. Time Management: Aid the Director in prioritizing tasks, meeting deadlines, and maximizing productivity through effective time management strategies. Problem Solving: Demonstrate quick thinking and resourcefulness in resolving unexpected challenges or obstacles. Teamwork: Collaborate with other Personal Assistants and report to the Executive Assistant as required. Research: Conduct research on various topics as needed, providing insightful summaries and recommendations to support decision-making processes. Requirements: Demonstrated experience in an administrative capacity, showcasing adept organizational and administrative prowess. Outstanding communication skills, encompassing both written and verbal proficiency, enabling effective interaction with diverse audiences. Proficiency in utilizing productivity tools and software, such as the Microsoft Office Suite and scheduling applications. Exemplary discretion and trustworthiness, given the responsibility of handling sensitive and confidential information. Robust multitasking capabilities, maintaining composure in demanding situations and adeptly managing multiple priorities. Flexibility in work hours to align with the Director's schedule. Keen attention to detail and a commitment to accuracy across all tasks undertaken. Proactive and self-motivated demeanor, demonstrating initiative and the ability to work autonomously. Possession of a valid driving license and access to a car due to location requirements. A positive and professional demeanor, adept at representing the employer with integrity and diplomacy. This is an exciting opportunity for a dedicated and reliable individual to work closely with a dynamic professional. The Personal Assistant will play a crucial role in ensuring the smooth functioning of the employer's personal and professional life, and their contribution will be valued and appreciated.
We are working with a prestigious client based in the lovely city of London, seeking a dedicated Personal Assistant to join the team. Our client values pro-activeness and professionalism and are looking for someone who shares their commitment to providing top-notch support! This role is based in the office full-time. As a Personal Assistant, you will play a vital role in ensuring the smooth functioning of the executive's day-to-day activities. You will be responsible for managing calendars, coordinating meetings, handling correspondence, and providing general administrative support. This is an exciting opportunity to work closely with the senior leadership team and contribute to the success of the organisation. Responsibilities: Manage the executive's calendar and schedule, including arranging meetings and appointments Coordinate travel arrangements, including flights, accommodations, and transportation Handle incoming calls, emails, and other communications with professionalism and discretion Prepare documents, presentations, and reports as needed Assist with personal tasks and errands for executives Act as a liaison between executives and internal/external stakeholders Maintain confidentiality and handle sensitive information with integrity Requirements: Proven experience as a Personal Assistant or Team Assistant Excellent organisational and time-management skills Strong communication and interpersonal abilities Proficiency in Microsoft Office suite and other relevant software The ability to come into the office 5 days a week. If you are a proactive and resourceful individual with a passion for providing exceptional support, we it would be great to hear from you! Please submit your CV or pop me an email at Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.