Hours: Ideally 5 mornings, 9:00 am – 1:00 pm (with flexibility for candidates with school drop-offs).
Role Overview: We are seeking a proactive and organised Part-Time PA to support our CEO. The successful candidate will play a crucial role in managing administrative tasks, coordinating meetings, and ensuring efficient communication within the Inverurie Head Office.
Responsibilities:
Arrange meetings and prepare necessary documentation to support the CEO.
Prepare board meeting papers.
Screen CEO emails and act as the office gatekeeper.
Field and answer telephone calls.
Coordinate and schedule monthly staff meetings with internal colleagues.
Support and monitor the CEO's workload, prioritizing deadlines.
Maintain an organized and efficient filing system.
Take notes and follow up on action items from meetings.
Assist the wider team with general ad hoc administrative tasks.
Experience Essentials: To excel in this role, you should demonstrate the following:
Experience providing PA support (ideally to a Senior Executive) or several years in administration.
Ability to manage competing tasks and prioritize those requiring immediate attention from the CEO.
Proactive mindset with strong multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in MS Office tools, including Outlook, Calendar, Excel, Word, and PowerPoint.
If you're a detail-oriented professional who thrives in a dynamic environment, we encourage you to apply!