Technical Coordinator; Barrow n Furness 6-month Contract; 37 hours per week; £16.50ph PAYE; Inside IR35
We have a technical Coordinator vacancy working with a major defence client in the area. This vacancy will be for 6 months and not start until late February
The post holder will be required undertake a range of specialist administrative duties that are specific to a department and is expected to work professionally and efficiently, liaising with internal and external stakeholders. An experienced administrator is therefore required with a comprehensive understanding of the systems, processes and procedures.
Core Duties
Undertaking a range of specialised clerical and administrative duties within a department to ensure the smooth running of the department.
Processing complex and varied documents and information received from a range of sources in line with department standards and within the relevant company systems.
Obtaining, formatting and analysing data from a number of sources to produce reports, schedules, summaries and letters for internal circulation or for customers and suppliers.
Identifies and undertakes investigation into discrepancies with products or services through checking and analysing data and checking back through information flows, within and across departments.
Liaising with internal stakeholders, customers and suppliers (including international) and taking personal responsibility where required for certain specified accounts/contacts. Exchanging information in order to clarify a situation, resolve queries and problems.
Maintenance and storage of technical documentation keeping filing systems up to date to ensure traceability so that information can be readily retrieved.
Having a clear understanding of Health, Safety & Environment (HS&E) requirements within the workplace and proactively facilitate any health and safety actions in support of a compliant office environment.
Having a clear understanding of relevant document management systems ensuring that all quality standards are met.
No supervisory requirements. Needs to manage own workload and recognise the importance of team working.
Will support the capability development of the Business Support Function by providing on the job training to new team members around specific tasks.
Will demonstrate a cost-effective approach to office management by providing cost challenge where appropriate and highlight areas of concerns
Knowledge and Skills required
Considerable experience of providing an administrative service.
Have experience of building and maintaining effective relationships with teams, and internal and external stakeholders.
An understanding of how to deal with Confidential Information and how to store appropriately.
Comprehensive knowledge of a range of work routines, procedures and systems across a discipline.
A good understanding of how the function collectively works together in order to meet its objectives and the key Stakeholders involved.
Developed administrative skills:
ability to extract, analyse and manipulate data and format to meet customer requirements,
utilise relevant management systems, ensuring the data is safely recorded and stored,
take actions at meetings and or attend and participate when required,
Comprehensive knowledge of all Microsoft Office software.
A good working knowledge of relevant Company IT Systems.
Experience of using digital communication mediums.
Good problem-solving skills:
Procedures fully understood and role holder confident in solutionising from these procedures
Makes straightforward judgements by analysing information and selecting appropriate solution
Takes a broad perspective to problems and spots new, less obvious solutions
Good planning and organisational skills SMART (Specific, Measurable, Achievable, Realistic and Timed) time management skills..
Will need to be able to confidently liaise with robust and sometimes challenging contacts.
Able to effectively articulate information in a logical and concise way that is appropriate to the intended audience.
Good standard of general education
Morson is acting as employment business in relation to this vacancy
Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control