Special Purpose Fund Administrator
London (with hybrid working - a minimum of two days per week in the office)
The Organisation
We're Imperial Health Charity, an organisation that helps our hospitals do more through grants, arts, volunteering and fundraising. We support the five hospitals of Imperial College Healthcare NHS Trust: Charing Cross, Hammersmith, Queen Charlotte's & Chelsea, St Mary's and the Western Eye.
We are currently seeking a Special Purpose Fund Administrator to join our team on a part-time basis, working 21-28 hours per week, for a 12 month fixed term contract.
The Benefits
- Salary starting from £29,313 per annum (pro rata)
- 25 days' holiday per year plus bank holidays (pro rata)
- An extra days' holiday to be taken one week either side of your birthday
- Pension (with contributions of 10%)
- Support towards healthcare costs including eye tests and dental and support with mental health through counselling; additional access to gym discounts
- Interest-free season ticket loan
- Life assurance
- Enhanced maternity/paternity and adoption leave
- Staff arts club - including free entry to London galleries
- Access to a range of high street and online discounts
- Sick pay
This is a brilliant opportunity for a finance administration professional with experience working with confidential and sensitive information to join our impactful charity.
You'll be joining a positive and supportive workplace that will encourage you to be your best whilst playing a crucial role in supporting our mission of improved patient and staff care.
What's more, you'll get to enjoy the flexibility of hybrid working and part-time hours, allowing you to cultivate your ideal work/life balance.
So, if you want to contribute to a meaningful cause and make a real difference in the healthcare sector, we want to hear from you.
The Role
As our Special Purpose Fund Administrator, you will manage the administration of our Special Purpose Funds (SPF) operations and processes.
SPFs contain charitable donations that can be used for services across our Trust and projects that benefit patients and staff, above and beyond what the NHS can normally do.
Working closely with the Fund Engagement Officer, you will support the management of SPF claims, oversee a dedicated email inbox, process invoices and engage with NHS staff who use these funds.
You will also authorise SPF payments, ensuring all expenditure is in line with the purpose of the fund and adheres to SPF Governance Guidelines.
Additionally, you will:
- Act as the initial point of contact for fund advisers
- Record and process invoices against open donor restricted grants
- Maintain an accurate inventory of SPFs on our fundraising and finance databases
- Ensure fund adviser compliance with the SPF governance guidelines
- Support the fundraising team with SPF queries
About You
To be considered as our Special Purpose Fund Administrator, you will need:
- Experience of finance administration
- Experience of producing accurate documents to support finance administration
- Experience of working with confidential and sensitive information
- Experience of creating meeting agendas and taking accurate minutes
- An understanding of restricted and unrestricted income
- The ability to use complex data, finance systems and grants management databases to maintain accurate records
- The ability to travel between hospital sites in West London
Please note, this role will require a DBS check.
The closing date for this role is 30th July 2024.
Other organisations may call this role Finance Administrator, Finance Clerk, Charitable Funds Administrator, Charity Finance Administrator, or Finance Support Administrator.
Webrecruit and Imperial Health Charity are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.
So, if you're seeking an engaging and meaningful role as a Special Purpose Fund Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.