Practice Coordinator
Southwark
I am recruiting for a local authority who is seeking an experienced administrator who possesses a variety of strong administration skills to join our Practice Coordinators Team. The role will be essential in ensuring an efficient and quality-focussed work approach is applied to supporting Specialist Services. Duties will include coordinating meetings, minute taking, preparing documentation, reviewing and updating databases and document management systems, tracking referrals, navigating multiple complex systems and managing inboxes.
Main Responsibilities
Act as first point of contact for administration related matters. Deal with all enquiries in a sensitive and confidential manner and provide signposts to other service areas as appropriate
Organise and service meetings, arrange venues, catering, prepare and distribute documentation, invite board membership, take accurate minutes, record decisions and follow up actions
Perform data entry roles, updates and upload documents to records. Maintain databases and systems with high levels of accuracy in a timely manner and in alignment with statutory requirements
Collate and produce information schedules, reports and other documentation for meetings and events
Inboxes Management, deal with incoming enquiries in a quality focussed and time sensitive manner
Arrange transportation, appointments and events to support the needs of Service staff and users
Work closely with team members and managers on project areas to enhance shared knowledge and promote a collaborative approach to cross team working