Adrian Ramsay MP is recruiting a constituency coordinator to run the local Waveney Valley office.
This is an exciting opportunity to work with an MP with a focus in his role on representing and supporting local residents.
The successful candidate will have excellent political judgement and organisational skills.
You will lead the constituency office and ensure the MP is giving the best possible support to constituents and the local community. You should be someone who enjoys a busy and diverse work load and have a strong understanding of the main issues facing constituents in Waveney Valley.
Manage and triage the constituency office inbox.
Provide high quality, efficient and effective support to the MP and interest groups as required.
Respond to diary invites and enquiries.
Overall management of the MP's constituency-based diary commitments, delegating tasks to others as appropriate.
Deal with security matters, keep abreast of security guidance, maintain the security system, liaise with external bodies as appropriate.
Lead and maintain a highly professional administrative support function for the MP's office.
Ensure the office is fully equipped and runs smoothly.
Establish and monitor systems for the effective running of the office and ensure all team members understand and use them.
Have final signoff on all relevant delegated areas from the MP, for example constituent correspondence where necessary.
Horizon-scanning, anticipate what advice or action may be required; proactively identify problems and resolve them.
Identify training opportunities and ensure the office team maintain and develop knowledge of relevant legislation where appropriate.
Liaise with groups/personnel including at Westminster, within the constituency and the general public on the MP's behalf as necessary.
Manage the office team, ensuring accurate personnel records are kept and notifying IPSA of contractual changes as necessary.
Support the case worker on certain casework as required.
Collate all required information from team members to present to the MP.
Responsibility for managing all aspects of the running costs budget, keeping the MP informed of all relevant financial matters and liaising with IPSA on office finance.
Constituency team lead on compliance with data protection legislation.
There may be a requirement for the role holder to work outside of the normal working hours and travel for work occasionally.
Undertake any other tasks that the MP requires to help them fulfill their responsibilities.
PERSON SPECIFICATION
Excellent written and verbal communication skills.
Excellent time management and organisational skills, including the ability to work under pressure and meet tight deadlines.
Ability to manage own and others' workloads and prioritise well.
Ability to deal with issues in a confidential and sensitive manner.
Works effectively in a small team.
Previous experience of working in a pressured environment.
Experience of managing staff or volunteers.
Political sensitivity and good understanding of the local context.
Confident and competent using IT.
A commitment to green values and social justice.
Not a member of any other political party.
You do not need to be a member of the Green Party.
We actively encourage people from ethnic minorities and with disabilities to apply.
This post is fixed term and full time. We are also open to job sharing and flexible working. Some evening working and travel may be required.
The post is based in the constituency where the postholder will be expected to work within the Diss office at least 2 days per week.
Please note that the employer for this role is the Independent Parliamentary Standards Association (IPSA) and not the Green Party of England and Wales.