Reed Ipswich Business Support are exclusively recruiting for an Executive Assistant on behalf of our client based in Ipswich town Centre.
Employment Type: Permanent, Full-time
Salary: £30,000 - £38,000 per annum
Working Hours: Monday to Friday, Fully Office-Based
Start Date: ASAP
Job Description:
In this role, you will provide comprehensive administrative support to our executives, ensuring smooth daily operations and contributing to the overall success of the business. This is a fantastic opportunity for a detail-oriented individual who thrives in a dynamic and fast-paced environment.
Key Responsibilities:
Administrative Support:
- Manage executive schedules, including meetings, interviews, and appointments.
- Coordinate travel arrangements and accommodations for executives.
- Prepare and proofread documents, reports, and presentations.
Communication Management:
- Handle incoming and outgoing communications on behalf of executives.
- Draft and respond to emails, letters, and other correspondence.
- Act as a liaison between executives and internal/external stakeholders.
Project Management:
- Assist in the planning and execution of events and campaigns.
- Manage special projects and tasks assigned by executives.
- Ensure project deadlines and goals are met.
Office Management:
- Oversee office supplies
- Ensure the office environment is well-organised and professional.
Confidentiality and Professionalism:
- Maintain confidentiality of sensitive information.
- Represent the business in a professional manner at all times.
- Uphold the business values and standards.
Data Management and Analysis:
- Compile and analyse data for reports and decision-making.
- Manage and organise digital and physical files.
Qualifications and Skills:
- Proven experience as an Executive Assistant or similar role.
- Excellent organisational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft 365, including Excel and PowerPoint
- High degree of accuracy and attention to detail.
- Ability to maintain confidentiality and professionalism.
If you are a proactive and detail-oriented individual with a passion for excellence, we would love to hear from you.