A well established financial institution is seeking an office manager to assist with front desk reception duties and facilities, location is West End with 5 days pw in the office, the role offers an atrractive base salary plus benefits.
Main Duties
Front Desk Coverage
Help schedule rooms and execute requests for 3rd party tenants (Cross Boundary)
Create visitor templates and maintain visitor information
Operate a multi-line switchboard and transfer calls
Maintain proper appearance of reception and entry way
Colleague onboarding / off boarding (introduction meeting, for example)
Building documentation (contacts, maintenance, lighting, safety, furniture, photos)
Space maintenance (carpets, glass, furniture, dishwasher, plant maintenance)
Property management relations (work permits, elevator usage, HVAC, cleaning / housekeeping)
Emergency and safety processes (first aid, AED, emergency processes / evacuations)
Assistance to Global Head of Security as needed
Support of capital projects involving renovations and/or office moves
Work with IT to maintain serve
Experience Required
3 + years of Facilities/front desk experience within a corporate environment
Must be highly organized, efficient and a problem solver
Have the ability to work independently and proactively on requests
Demonstrated flexibility to manoeuvre through multiple deliverables with varying deadlines in a fast-paced environment
Superior written and verbal communication skills